HomeMy WebLinkAboutAgenda Report - August 2, 2017 C-04TM
AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
c1.4
AGENDA TITLE: Adopt Resolution Awarding Bids for Purchase of Medium Voltage Cable from The
Okonite Company, of San Ramon ($176,199.05)
MEETING DATE: August 2, 2017
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION:
Adopt a resolution awarding bids for the purchase of medium
voltage cable from The Okonite Company, of San Ramon in the
amount of $176,199.05.
BACKGROUND INFORMATION: On April 6, 2016, the City Council approved specifications and
authorized the advertisement of bids to procure distribution cable.
The Electric Utility advertised bids on July 8 and July 12, 2017 to purchase 30,000 feet of 1/0 EPR
(Ethylene Propylene Rubber), 4,000 feet of 4/0 EPR, 6,000 feet of 750 EPR, and 12,100 feet of 1,100
EPR. On July 19, 2017, bids were opened with two suppliers submitting proposals with the following
results:
Vendor name
1/0 EPR
4/0 EPR
750 EPR
1100 EPR
The Okonite Company
$60,964.95
$9,055.31
$36,061.77
$70,117.02
Prysmian
$83,075.25
$28,015.00
$69,768.13
$99,999.54
Note: Actual costs shown include delivery and tax.
Staff reviewed the proposals and deemed that The Okonite Company is the lowest responsive bidder
compliant with the approved specifications for all of the four cable types.
Due to the high speed manufacturing process of the cable, it is an industry practice to allow a tolerance
of +/-10 percent on the length of cable produced and shipped at the cost per foot as specified in the bid.
FISCAL IMPACT:
FUNDING AVAILABLE:
Procurement cost is $176,199.05. There is no impact to the General Fund
from the recommended action.
Included in FY 2017/18 Budget Account No. 500.13496.
Andrew Keys
Deputy City Manager/Int
Elizai3eth ificley
Electric Utility Director
n_Services Director
PREPARED BY: Hasan Shahriar, P.E., Senior Power Engineer
EAK/JM/HS/Ist
114APPROVED: IO 1 40./
Schwa • = - City Manager
RESOLUTION NO 2017-142
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
BID FOR THE PURCHASE OF MEDIUM VOLTAGE CABLE FROM
THE OKONITE COMPANY, OF SAN RAMON
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on July 19, 2017, at 11:00 a.m., for the
purchase of medium voltage cable for the Lodi Electric Utility Department, described in the
specifications therefore approved by the City Council on April 6, 2016; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Vendor Name
The Okonite
Company
Prysmian
30,000 feet of4,000 feet of [ 6,000 feet of
1/0 EPR I 4/0 EPR 750 EPR
$60,964.95 $9,055.31 $36,061.77
12,100 feet of
1100 EPR
$70,117.02
$83,075.25 $28,015.00 $69,768.13
Note: Actual costs shown include delivery and tax.
$99,999.54
WHEREAS, due to the high speed manufacturing process of the cable and in accordance
with the common industry practice, a +/-10 percent tolerance on the length of cable produced and
shipped will be allowable at the cost per foot as specified in the bid.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the
bid for the purchase of medium voltage cable for the Lodi Electric Utility Department from The
Okonite Company, in the quantities and amounts described as follows:
30,000 feet
1/0 EPR Cable
$ 60,964.95
4,000 feet
4/0 EPR Cable
$ 9,055.31
6,000 feet
750 EPR Cable
$ 36,061.77
12,100 feet
1,100 EPR Cable
$ 70,117.02
Dated: August 2, 2017
I hereby certify that Resolution No. 2017-142 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held August 2, 2017, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
2017-142
NNIFER[M. FERRAIOLO
ty Clerk