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Home My WebLink AboutAgenda Report - June 21, 2017 I-02CITY OF LODI COUNCIL COMMUNICATION TM AGENDA ITEM I-2 AGENDA TITLE: Adopt Resolution Approving Parks and Recreation Commission Recommendations for Parks Capital Projects and Appropriating Funds in Fiscal Year 2017/18 Budget ($485,000) MEETING DATE: SUBMITTED BY: June 21, 2017 Parks, Recreation and Cultural Services Director RECOMMENDED ACTION: Adopt resolution approving Parks and Recreation Commission recommendations for Parks Capital projects and appropriating funds in Fiscal Year 2017/18 budget in the amount of $485,000. BACKGROUND INFORMATION: For many years, the Parks, Recreation and Cultural Services Department has followed an unwritten policy of trying to reserve proceeds from the sale of park property on the west side of Lodi Lake for the benefit of Lodi Lake Park whenever possible. Following the failure of Measure R last year, the Parks and Recreation Commission expressed support for directing all available Parks Capital funds to deferred maintenance projects citywide, and at the May 2, 2017 meeting, directed PRCS staff to develop a list of potential projects. In FY 2017/18, PRCS anticipates having approximately $826,000 of unreserved funds in the Parks Capital account. Of that, $135,000 is set aside for future Grape Bowl turf repairs. The Parks and Recreation Commission supports leaving about $200,000 in the capital account for reserves, leaving $491,000 available to address deferred maintenance and repairs. The Council did not restrict the use of the $1.2 million park property sale proceeds to Lodi Lake Park at the time of the transaction in 2010. The Commission values the small project pay -go approach to deferred maintenance and repair. Spending resources now prevents lost purchasing power while waiting for additional funding to materialize for a larger scale repair project at Lodi Lake, such as the $1 million estimated cost of the south parking lot reconstruction and turf area expansion. This approach also allows for a broader benefit to the community. With construction costs increasing more than 3 percent per year for the past 10 years (per the Engineering News and Record 20 City Construction Cost index), the City loses approximately 1.5 percent of purchasing power each year due to the current low interest rate environment for permitted municipal investments. At its June 6, 2017, meeting, the Commission considered a list of potential projects developed by staff and voted unanimously to recommend the City Council appropriate $485,000 in unreserved parks capital funds for the following projects: APPROVED: S ephen • : bauer, City Manager Adopt Resolution Approving Parks and Recreation Commission Recommendations for Parks Capital Projects and Appropriating Funds in Fiscal Year 2017/18 Budget ($485,000) June 21, 2017 Page 2 Henry Glaves Park playground replacement $115,000 Poured -in-place playground surface repairs - Lawrence, Peterson, Emerson, Century Meadows parks $75,000 Softball field scoreboard replacement $60,000 Pothole repair - Lodi Lake Park $50,000 Tennis/pickleball court resurfacing/striping $50,000 Picnic shelter rehabilitation - various parks $35,000 Picnic tables - various parks $35,000 Aquatic play features - pools/lake $25,000 New basketball standards/backboards - Legion Park $25,000 Drinking fountain repairs - Kofu and Emerson Park $10,000 Legion Park playground equipment repairs $5,000 TOTAL $485,000 The playground at Henry Claves Park was selected because the existing equipment is at end -of -life and will be removed soon due to safety factors, was ranked high on the Measure R project list, and replacement equipment can fit within the existing site footprint. The Commission selected repairs to the poured -in-place surface, made of recycled tires, over a more expensive option of removing the surfacing and replacing with engineered wood fibers (Fibar) at the four playgrounds listed. The softball field scoreboards are decades old and in need of replacement, while presenting an opportunity for PRCS advertising revenue. The need to rehabilitate the parking lot at Lodi Lake Park is well-established, and our tennis courts are worn and need resurfacing, including striping for pickleball. However, the Commission elected to reduce spending from the $100,000 needed for the Kofu, Peterson and Legion courts to $50,000 and have PRCS staff select which courts would be refinished.. The picnic shelter improvements are needed to address dry rot and other structural deficiencies. New picnic tables are needed to replace existing stock due to age and wear. Aquatic play features include floating play structures and other game equipment for the Enze Pool at Blakely Park and the Hutchins Street Square Pool, as well as the beach at Lodi Lake Park. The basketball standards at Legion Park are outdated, with only one of two backboards remaining; drinking fountain repairs are needed at Kofu and Emerson Park; and the heavily used playground equipment at Legion Park is in need of repairs. The only potential project rejected by the Commission was demolition of the Softball Complex concession stand ($35,000), which is no longer used due to its poor condition. Appropriating the funds for the listed projects will address significant deferred maintenance and increase the enjoyment of City parks for the community. Spending existing resources rather than waiting for sufficient capital for Lodi Lake repairs is the most efficient utilization of the City's remaining parks capital funds. FISCAL IMPACT. $485,000 from the Parks Capital fund (432). Some of the projects (scoreboards, aquatics features) have the potential to increase PRCS revenue by a nominal amount. There is no impact to the General Fund from these projects. Adopt Resolution Approving Parks and Recreation Commission Recommendations for Parks Capital Projects and Appropriating Funds in Fiscal Year 2017/18 Budget ($485,000) June 21, 2017 Page 3 FUNDING AVAILABLE: With Council adoption of the resolution, these projects will be added to the Fiscal Year 2017/18 budget in the Parks Capital (432) fund. Andrew Keys, Deputyf City Manager Jeff H P , Recreation nd Cultural Services Director JH:tL cc: City Attorney RESOLUTION NO. 2017-124 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING PARKS AND RECREATION COMMISSION RECOMMENDATIONS FOR PARKS CAPITAL PROJECTS, AND FURTHER APPROPRIATING FUNDS IN FISCAL YEAR 2017/18 BUDGET WHEREAS, the Parks, Recreation and Cultural Services Department anticipates having approximately $826,000 of unreserved funds in the Parks Capital account; and WHEREAS, $135,000 of the $826,000 is set aside for future Grape Bowl turf repairs, and the Parks and Recreation Commission supports leaving approximately $200,000 in the capital account for reserves, leaving $491,000 available to address deferred maintenance and repairs; and WHEREAS, the Parks and Recreation Commission voted unanimously in support of appropriating $485,000 for the following projects: Henry Glaves Park playground replacement $ 115,000 Poured -in-place playground surface repairs - Lawrence, Peterson, $ 75,000 Emerson, Century Meadows parks Softball field scoreboard replacement $ 60,000 Pothole repair - Lodi Lake Park $ 50,000 Tennis/pickleball court resurfacing/striping $ 50,000 Picnic shelter rehabilitation - various parks $ 35,000 Picnic tables - various parks $ 35,000 Aquatic play features - pools/lake $ 25,000 New basketball standards/backboards - Legion Park $ 25,000 Drinking fountain repairs - Kofu and Emerson parks $ 10,000 Legion Park playground repairs $ 5,000 TOTAL $ 485,000 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the Parks and Recreation Commission recommendations for Parks Capital Projects as set forth above; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds from the Parks Capital (432) to the projects set forth above, in the amount of $485,000 in Fiscal Year 2017/18 budget. Dated: June 21, 2017 I hereby certify that Resolution No. 2017-124 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 21, 2017, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, and Mayor Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce and Nakanishi ABSTAIN: COUNCIL MEMBERS — None NNIFE FERRA)OLO City Clerk 2017-124 BORCHARDT/ CENTURY PARK/BLAKELY SMALL POOL CITY COUNCIL JUNE 21, 2017 BORCHARDT/ CENTURY PARKS What's behind the proposal? PRCS capital budget $0 in FY 2017/18 $11,720 operating deficit projected in FY 2017/18 Measure R failure Other departments forced into similar actions Fire: Brown -out of Engine 1 Police: Suspended Traffic Unit, limited bicycle patrol PRCS uses operational savings for capital projects $75,000 to small capital projects on Dec. 21, 2016 $50,000 for HSS roof repairs on Feb. 21 Two least -developed parks and significant turf PARK OPERATIONS BUDGET $2,050,000 $2,000,000 $1,950,000 $1,900,000 $1,850,000 $1,800,000 $1,750,000 $1,700,000 $1,650,000 $1,600,000 Park Maintenance spending 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 PARK MAINTENANCE 2007/08 vs. 2017/18 Budget decrease of 11 percent, 29 percent after inflation Full-time staffing reduced nearly in half Annual minimum wage increases 45 more park acres (289 to 334) 23.4 more acres of mowing (144.1 to 167.5) PARKS STAFFING Parks Division full-time staffing Parks Maint. Worker I/II Parks Maint. Worker III Park Supervisor Mechanic/welder Sr. Facilities Maint. Worker Park Superintendent TOTAL FY 2007/08 11 5 2 1 1 1 21 Note: Parks Division full-time staffing was 22 in 1992/93 FY 2017/18 5 4 1 1 1 '/2 12.5 OTHER BENCHMARKS Lodi spends nearly 30 percent less on parks & recreation than national average Average agency our size has five-year capital budget of $5.1 M PRCS capital spending last five years: $1 .2M Includes $710,000 boat ramp grant BORCHARDT PARK Borchardt Park "Developed" in 2000 1 acre of maintained turf No trees No scheduled activities, no improvements Irrigation provided through school's system BORCHARDT PARK BORCHARDT PARK swain Dr. Gntu�yr Pa 1--hihrphichek Dr pR Dr. � iiilll I is l`_7 vineyard Or 1,111}arq CI" JYJI hFI f k: it Sal asPyk Fr N. O aunsmuir Dr. a Haftlor: f)r_ 4 G idl owl! d D r.I I11 'n � r— ? Hummingbird Dr a i, vArgos wylidir x L. c. t_ is E. El Drchar al Elemenlay Sch8q1 1 I 1:=1 S.cru r o- , I111 '---1 ] 0< I-5< ID I I I I '! r aarelhsrdiFerk cuiberEsor+ Dry Ttite.rw ,y y#eng4" I JI I m 15 cx[1S LII 1',intA Lu in E s am Plivv Ln 2mg..1141 cit. q Y Dr�lYrootl Eq. T E ? L - 6 eonj+ry+ Blvd. Swallow 1.1' 0 01.0 Ln. mockingbird Or. hraggl o C 1r. Harney tri.D. 9 C 5 m el r 14 1 BORCHARDT PARK CENTURY PARK Century Park 2.5 acres, constructed in mid-1970s Temporary park on future Century Blvd extension Assessor's parcel map still refers to site as Century Blvd No trees planted Playground, asphalt (temporary) basketball court No scheduled activities Playground equipment can be reused at other parks CENTURY PARK 38°0677.42" N .1:L°16"30.61" CENTURY PARK 0. a- -- —rnRlry Blvd.�y Ab1, ---a C ctniuiy u. _Li.,,,,, S[Iraol E • 'I -1 focA ar. tamberl CI. 4111 C�7 G 2 win *dobe Cf Swain Dr. II"Ti .LaraGm a IIS k—~— _ inn 1111 U RItlge Dr. 4 -� Its -. 1 E • a Almond Dr. a EE riron GL— U F meadowlark wy 5 alas Pa—lc snt ry4 Blvd. DunsmuLr ar. ' L Har11 riDr. I II wild Dr. Arcadia Pr. 111.1 Borah 4,104 m• I CENTURY PARK POR. OF THE V/NEVARD UN/T NO. MIR IPJAP FOR ASSESSMENT USE OM BOULEVARD 43 a, a • 50 g 7 4 45 46 (g) 47 49 i'/EIVLOCA. ° 40 't 3 DRIVE 46,0 '15 3s dr, c 28 23 29 32 33 6 e DRIVE 59 52 53 54 RAILROAD SOUTHERN 062 -22 CENTURY PARK CENTURY PARK CENTURY PARK CENTURY PARK CENTURY PARK BORCHARDT/ CENTURY PARKS Cost to maintain 125 hours FT x $40/hour = $5,000 125 hours PT x $12/hour = $1,500 Fuel/oil, depreciation, equipment maintenance, vehicle/trailer =another $7,000 to $10,000 per year Fibar replenishment, labor = $1,250 Water = $6,000-$10,000 (est.) Irrigation repairs, maint. = $2,000 (est.) Total =Approximately $30,000/year BLAKELY PARK SMALL POOL Parks & Recreation Commission recommends abandonment Built in 1957 Replastered in 2005 Surface, deck, tiles in need of repair Water systems in need of repair Not needed with Enze, Hutchins Street Square pools Last used in 2015 for swim lessons (now in Enze, HSS) Enze Pool renovations part of proposed CDBG BLAKELY PARK SMALL POOL BLAKELY PARK SMALL POOL BLAKELY PARK SMALL POOL Description of work Estimated cost Remove decking Modify fencing for work Remove existing plaster Install new pool deck Install new plaster finish Install new main drain covers Install new deck tile markers Replace filter, heater and chlorinator Subtotal 10% contingency Total estimate $25,032.50 $4,750 $8,700 $50,065 $24,360 $4,500 $5,000 $45,000 $167,407.50 $16,740.75 $184,148.25 PROPOSED ACTION Consider approving reduced maintenance and abandonment of Blakely Park small pool Borchardt Cease irrigation Mow for fire prevention Century Cease irrigation Mow for fire prevention Reuse playground equipment Fence front section Blakely Park small pool Drain, keep clear of debris, standing water ALTERNATIVES? Reject or modify recommendation Designate other park or areas? All other parks have trees, various improvements Consider other service reductions? Less frequent mowing at these and other parks? Would still need to maintain irrigation systems Continue maintaining small pool until funding materializes? PARKS CAPITAL PROJECTS May 2: Commission expressed support for using available Parks Capital funds throughout system Approximately $685,000 in undesignated funds available July 1 From original $1.2 million sale of park property to water utility No record that funds are restricted to Lodi Lake Park Recommendation: Keep $200,000 in reserves Remaining amount: $485,000 Recommendation: Appropriate $485,000 for project list selected June 6 RECOMMENDED PROJECTS Potential project 1 Legion Park playground repairs Lodi Lake Park pothole repairs Playground poured -in-place repairs Picnic shelter rehabilitation, various Replace Henry Glaves playground Drinking fountain repair, Kofu and Emerson New picnic tables, various parks Aquatics play features Tennis court resurfacing Replace basketball standards/backboards, Legion Park Replace softball field scoreboards $5,000 $50,000 $75,000 $35,000 $1 15,000 $10,000 $35,000 $25,000 $50,000 $25,000 $60,000 PARKS CAPITAL PROJECTS Other items? Request from National Guard to install sports court covering on Armory floor Recommend City Council appropriate funds for parks capital projects as discussed