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HomeMy WebLinkAboutAgenda Report - June 21, 2017 C-06CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-06 TM AGENDA TITLE: Adopt Resolution Awarding Contract for Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements to Tim Paxin's Pacific Excavation, Inc., of Elk Grove ($218,455) MEETING DATE: June 21, 2017 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements to Tim Paxin's Pacific Excavation, Inc., of Elk Grove, in the amount of $218,455. BACKGROUND INFORMATION: In 2014, City Council conducted a signal priority study. The Harney Lane and Mills Avenue intersection ranked third on the Signal Priority List. This intersection is currently a T- intersection with stop control on Mills Avenue, as shown on Exhibit A. There is an existing wastewater lift station on the south side of this intersection. The project includes installing a temporary traffic signal with street light improvements at the Harney Lane and Mills Avenue intersection. Permanent signal improvements will be developer funded as development occurs to the south side of Harney Lane. This project will also modify the south side of the intersection to provide paved access to the existing wastewater lift station. Plans and specifications for this project were approved on April 19, 2017. The City received the following five bids on May 17, 2017. Bidder Location Bid Engineer's Estimate $ 168,000.00 Tim Paxin's Pacific Excavation, Inc. Elk Grove $ 218,455.00 St Francis Electric LLC San Leandro $ 246,400.00 M&M Electric Sacramento $ 254,100.00 W Bradley Electric Novato $ 258,950.00 Tennyson Electric Inc. Livermore $ 287,101.00 Staff recommends awarding the contract for Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements, to Tim Paxin's Pacific Excavation, Inc., of Elk Grove in the amount of $218,455. FISCAL IMPACT: There will be a slight increase in traffic signal maintenance costs at this intersection. Maintenance costs are funded by gas tax and Measure K funds. There is no impact to the General Fund. APPROVED: Stephen Schwabauer, City Manager K:\WP\PROJECTS\SIGNALS\Mills - Harney 2016\CAward HarneyMills.doc 6/14/17 CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-6 TM AGENDA TITLE: Adopt Resolution Awarding Contract for Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements to Tim Paxin's Pacific Excavation, Inc., of Elk Grove ($218,455) MEETING DATE: June 21, 2017 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements to Tim Paxin's Pacific Excavation, Inc., of Elk Grove, in the amount of $218,455. BACKGROUND INFORMATION: In 2014, City Council conducted a signal priority study. The Harney Lane and Mills Avenue intersection ranked third on the Signal Priority List. This intersection is currently a T- intersection with stop control on Mills Avenue, as shown on Exhibit A. There is an existing wastewater lift station on the south side of this intersection. The project includes installing a temporary traffic signal with street Tight improvements at the Harney Lane and Mills Avenue intersection. Permanent signal improvements will be developer funded as development occurs to the south side of Harney Lane. This project will also modify the south side of the intersection to provide paved access to the existing wastewater lift station. Plans and specifications for this project were approved on April 19, 2017. The City received the following five bids on May 17, 2017. Bidder Location Bid Engineer's Estimate $ 168,000.00 Tim Paxin's Pacific Excavation, Inc. Elk Grove $ 218,455.00 St Francis Electric LLC San Leandro $ 246,400.00 M&M Electric Sacramento $ 254,100.00 W Bradley Electric Novato $ 258,950.00 Tennyson Electric Inc. Livermore $ 287,101.00 Staff recommends awarding the contract for Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements, to Tim Paxin's Pacific Excavation, Inc., of Elk Grove in the amount of $218,455. FISCAL IMPACT: There will be a slight increase in traffic signal maintenance costs at this intersection. Maintenance costs are funded by gas tax and Measure K funds. There is no impact to the General Fund. r APPROVED: , City Manager K:\WP\PROJECTS\SIGNALS\Mills - Harney 2016\CAward HarneyMills.doc 6/14/17 Adopt Resolution Awarding Contract for Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements to Tim Paxin's Pacific Excavation, Inc., of Elk Grove ($218,455) June 21, 2017 Page 2 FUNDING AVAILABLE: This project will be funded by Fiscal Year 2016/2017 Transportation Development Act (TDA) Street and Road (330). No additional budget authorization is required. Andrew Keys Deputy City Manager/Internal Service Director Charles E. Swimley Jr. Public Works Director Prepared by Dorothy Kam, Associate Traffic Engineer CES/DK/tdb Attachments cc: Engineering Technician II, J. Pizzo Public Works Management Analyst, R. Areida-Yadav Tim Paxin's Pacific Excavation, Inc Transportation Manager/Sr Traffic Engineer P. Fernandez K:\WP\PROJECTS\SIGNALS\Mills - Harney 2016\CAward HarneyMills.doc 6/12/17 - Harney Lane Wastewater LiftStation A ‘ S A , ; 0 S r, . 1, N. a 1 •\ • ti 1 S a, 1 1 i . • y, • its f>f�Kga x:11 Harney Lane and Mills Avenue Signal Improvements Location Map N W E 1 in = 50 ft HARNEY LANE AND MILLS AVENUE TRAFFIC SIGNAL AND LIGHTING IMPROVEMENTS CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and TIM PAXIN'S, PACIFIC EXCAVATION, INC., a California corporation, herein referred to as the "Contractor." WITNESSETH That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 1992 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the CONTRACT doc 4.1 05/17/17 general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Perform the work necessary to furnish and install traffic signal equipment and modify signing and striping at Harney Lane and Mills Avenue intersection, all as shown on the plans and specifications for "Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements". ITEM NO. DESCRIPTION 1. Traffic Control and Construction Notification 2. Signing and Striping 3. Signal and Lighting CONTRACT ITEMS EST'D. UNIT QTY UNIT PRICE TOTAL PRICE LS 1 $2,500.00 $2,500.00 LS 1 $3,645.00 $3,645.00 LS 1 $212,310.00 $212,310.00 TOTAL $218,455.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. CONTRACT.doc 4.2 05/17/17 ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 115 WORKING DAYS. ARTICLE IX - State of California Senate Bill 854 requires the following: • No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. • No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. • This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. CONTRACT doc 4.3 05/17/17 WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI, a municipal corporation By: STEPHEN SCHWABAUER City Manager By: Date: Title Attest JENNIFER M. FERRAIOLO City Clerk (CORPORATE SEAL) Approved As To Form: CONTRACT.doc JANICE D. MAGDICH City Attorney 4.4 05/17/17 RESOLUTION NO. 2017-113 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR HARNEY LANE AND MILLS AVENUE TRAFFIC SIGNAL AND LIGHTING IMPROVEMENTS TO TIM PAXIN'S PACIFIC EXCAVATION, INC., OF ELK GROVE WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on May 17, 2017, at 11:00 a.m., for the Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements, described in the plans and specifications therefore approved by the City Council on April 19, 2017; and WHEREAS, the Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements include installing a temporary traffic signal with street light improvements at the Harney Lane and Mills Avenue intersection, and modifying the south side of the intersection to provide paved access to the existing wastewater lift station; and WHEREAS, permanent signal improvements will be constructed as development occurs to the south side of Harney Lane; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Tim Paxin's Pacific Excavation, Inc. St. Francis Electric, LLC M&M Electric W. Bradley Electric Tennyson Electric, Inc. Bid $ 218,455 $ 246,400 $ 254,100 $ 258,950 $ 287,101 WHEREAS, staff recommends awarding the contract for the Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements to Tim Paxin's Pacific Excavation, Inc., of EIk Grove, in the amount of $218,455. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the Harney Lane and Mills Avenue Traffic Signal and Lighting Improvements to Tim Paxin's Pacific Excavation, Inc., of EIk Grove, California, in the amount of $218,455; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract on behalf of the City of Lodi. Dated: June 21, 2017 I hereby certify that Resolution No. 2017-113 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 21, 2017 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, and Mayor Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce and Nakanishi ABSTAIN: COUNCIL MEMBERS — None m 4,A,(0,a go NNIFE FERRAIOLO City Clerk 2017-113