HomeMy WebLinkAboutAgenda Report - June 7, 2017 C-06TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
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AGENDA TITLE: Accept Improvements Under Contract for Hutchins Street Square North Entrance
Americans with Disabilities Act Improvements Project
MEETING DATE: June 7, 2017
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for Hutchins Street Square
North Entrance Americans with Disabilities Act Improvements
Project.
BACKGROUND INFORMATION: This contract was awarded to A.M. Stephens Construction Company,
Inc., of Lodi, in the amount of $118,529, on December 21, 2016. The
contract has been completed in substantial conformance with the plans
and specifications approved by City Council on August 17, 2016.
This project removed the existing non-compliant concrete ramp at the north entrance of the building and
replaced it with a new, concrete, Americans with Disabilities Act (ADA) -compliant ramp and stairs for
general public access. Three parking stalls were removed to install two concrete, ADA -compliant parking
stalls with appropriate signage and striping. A new crosswalk was striped in the existing asphalt and new
concrete sidewalk was installed to join the existing sidewalk to the new access ramp. The complete
project is shown in Exhibit A.
The contract completion date was April 19, 2017, and the actual completion date was May 8, 2017. The
time extension was due to rain delays, amendments to the scope of work, and product lead times. The
final cost of the project was $134,717.53. The difference between the original contract amount and final
contract amount was due to one change order totaling $16,188.53. The City requested changes include a
new concrete courtyard area, and hand rail modifications for ADA compliance.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to inform vendors and subcontractors
that the project is complete and to initiate the 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: Completion of this project reduces the City's exposure to ADA claims.
FUNDING AVAILABLE: This project was funded by the Community Development Block Grant.
Prepared by Kimberly Sobin, Assistant Engineer
CES/KS/tdb
Attachment
cc: Deputy Public Works Director/ City Engineer
A.M. Stephens Construction Company, Inc.
Neighborhood Services Manager Wood
Charles E. Swimley, Jr.
Public Works Director
PW Management Analyst, Yadav
Construction Project Manager
CDBG Program Administrator Clemons
APPROVED:
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K:\WP\PROJECTSWIISC\HSS North Entrance ADA\Council Communications\HSS N Entrance CAccept.doc
5/23/17
CITY COUNCIL
DOUG KUEHNE, Mayor
ALAN NAKANISHI,
Mayor Pro Tempore
MARK CHANDLER
BOB JOHNSON
JOANNE MOUNCE
CITY OF LODI
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706 / FAX (209) 333-6710
EMAIL: pwdept@lodi.gov
www.lodi.gov
June 5, 2017
A.M. Stephens Construction Company, Inc.
P.O. Box 1867
Lodi, CA 95241
STEPHEN SCHWABAUER
City Manager
JENNIFER M. FERRAIOLO
City Clerk
JANICE D. MAGDICH
City Attorney
CHARLES E. SWIMLEY, JR.
Public Works Director
SUBJECT: Accept Improvements Under Contract for Hutchins Street Square North
Entrance Americans with Disabilities Act Improvements Project
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, June 7, 2017 The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Kimberly Sobin at (209) 333-
6706.
Chao fes E. Swimley, Jr.
Public Works Director
CES/tdb
Enclosure
cc: City Clerk