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HomeMy WebLinkAboutAgenda Report - May 3, 2017 G-01 PHTM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM AGENDA TITLE: Public Hearing to Consider Adopting a Resolution Approving the 2017-18 Draft Annual Action Plan for the Community Development Block Grant (CDBG) Program MEETING DATE: May 3, 2017 PREPARED BY: Community Development Director RECOMMENDED ACTION: BACKGROUND INFORMATION: Conduct a Public Hearing to consider a resolution approving the 2017-18 draft Annual Action Plan for the Community Development Block Grant (CDBG) Program. The Action Plan is the annual implementing document for the 2014- 2018 Consolidated Plan and provides a detailed description of each activity proposed for the fiscal year, as well as the City's CDBG budget and goals for the fiscal year. 2017-18 Funding Allocation We are estimating an allocation of $613,959 in CDBG funds for Fiscal Year 2017-18 from the U.S. Department of Housing and Urban Development (HUD). Federal appropriations for entitlement programs, including the CDBG Program, have not yet been approved through Congress, so we do not yet know what our annual allocation will be and are going forward with an estimated allocation amount based upon last year's allocation. The City Council has a policy of allocating 40 percent of the annual CDBG award (net of administrative costs) to community-based organizations (CBOs), with the remainder going to City projects. There is a 15 percent Public Service Cap on the overall annual allocation. Based upon the estimated allocation amount, the distribution of funds will be as follows: City projects $294,701 CBO projects $196,467 Administration $122,791 (20% of the Annual allocation) TOTAL $613,959 15% Service Cap $92,093.00 2017-18 Draft CDBG Annual Action Plan May 3, 2017 Page 2of 4 Reallocation In addition to the 2017-18 allocation amount, the Draft Annual Action Plan includes $37,300 in reallocated CDBG funds from previous program years. Sources: A total of $37,300 is being considered for reallocation. Project Number Project Name 13.13 Small Business Development Center 15.10 Small Business Development Center 15.15 CPFSJ - Family Resource Center 2017-18 Application Process Reallocation Amount $10,000 $8,000 $19,300 A Notice of Funding Availability (NOFA) and Application Workshop was advertised and held on December 6, 2016. Community-based organizations CBO from throughout our service area including past and current CDBG applicants were directly invited and encouraged to attend. The application period began December 14, 2016 and concluded February 15, 2017. A total of seven applications from community-based organizations and outside agencies were received during that period, requesting a total of $189,400. Those 7 applications were then evaluated by a scoring matrix intended to provide an empirical rating of applicants. Each application is rated on a base scale that allows a maximum of 100 points. For the 2017-18 application process, up to 30 additional bonus points could be awarded based upon the following criteria: • Not Funded in 2015-16. For those applicants that submitted an application for CDBG Funding in 2015-16 that met the eligibility threshold and did not receive funding due to a lack of funding availability, 10 bonus points were awarded. • RCAP/ECAP Target Area. If the proposed program/project in this 2016-17 CDBG application will provide specific benefit to aid the residents in the neighborhoods identified as Racially/Ethnically Concentrated Areas of Poverty (RCAP/ECAP), up to 10 bonus points were awarded. • Consolidated Plan Priority Goals. If the proposed program/project in this 2016-17 CDBG application met any of the following priority goals identified in the 2014-2018 Consolidated Plan, up to 10 bonus points were awarded: o Foster the development and preservation of fair and quality housing choices for residents of all income levels throughout the community. o Expand financial opportunities for lower-income individuals and families. o Build capacity and leadership in marginalized communities. o Improve access to social services. A detail of those CBO funding requests and their related scores are attached as Exhibit A. City Protects/Services for 2016-17 The funding recommendation will include the following Public Service activity: • Graffiti Abatement o Funding for the City's costs for abatement of graffiti within the CDBG "Target Area" made up of census tracts that have a low-income population that exceeds 51 percent. 2017-18 Draft CDBG Annual Action Plan May 3, 2017 Page 3of 4 2017-18 CDBG Funding Recommendations For Program Administration, an allocation of $122,791 (20 percent of the CDBG allocation) is recommended to cover the costs of managing the CDBG Program and fund fair housing counseling services provided by San Joaquin Fair Housing. The remaining funding recommendations are grouped into the following categories: City capital improvement projects (CIP), City service programs, CBO capital projects, and CBO service programs. Funding recommendations for these categories are listed below with additional detail provided in Exhibit A (Summary/Ranking of Applications Received), Exhibit B (City Projects/Programs) and Exhibit C (City Manager's Recommendations) to this report. PROGRAM ADMINISTRATION ($122,791) • CDBG Program Admin Activities ($104,791) • Fair Housing Activities ($18,000) CITY CIP PROJECTS ($347,475) • Alley Improvement Project ($125,000) • City Hall/Carnegie Forum ADA Improvements ($72,475) • Blakely Swim Complex — Pool/Deck Rebuild ($150,000) CITY SERVICE PROGRAMS ($32,000) • Graffiti Abatement ($32,000) CBO CAPITAL PROJECTS ($88,900) • One -Eighty Youth Services — Accessibility/Safety/Facade Improvements ($78,900) • Grace & Mercy Foundation — Phase II ADA Improvements ($10,000) CBO SERVICE PROGRAMS ($60,093) • Second Harvest Food Bank - Food Assistance Programs ($7,500) • Community Partnership for Families — LodiGRIP Support ($45,093) • LOEL Center — Meals on Wheels Program ($7,500) Contingency Plan Included within the Annual Action Plan are contingencies should the City's actual 2017-18 allocation amount be lower than estimated. The goal is to inform the public of anticipated project fund amounts, and to inform them of the method that will be used to determine the final 2017-18 project amounts should a lesser or greater amount of funds be allocated. The following methods will be used to determine final project fund amounts: • With regard to City sponsored Public Improvement Projects, the City will fully fund the Alley Improvement ($125,000) and Blakely Swim Complex ($150,000) projects at the full amount requested; and the remaining funds will go toward City Hall / Carnegie Forum ADA Improvements. Should the remaining funds not be sufficient to cover the City Hall / Carnegie Forum project, the project would be split into a two-year phased project. In the event that the City's allocation would be so small that it would not fully fund Alley and Blakely projects at a total of $275,000, then the City would fully fund the Alley Improvement Project ($125,000), with any remainder going toward City Hall/Carnegie Forum project, and the Blakely Swim Complex would be postponed to 2018-19. 2017-18 Draft CDBG Annual Action Plan May 3, 2017 Page 4of 4 • With regard to Community Based Organization set-aside of public improvement projects, the City will fully fund the One -Eighty Teen Center project ($78,900), with any available balance to be allocated to Grace and Mercy Foundation's ADA Improvement Project. • With regard to Public Service projects, the City will allocated 8 percent to Second Harvest Food Bank, 8 percent to LOEL Foundation Meals on Wheels Program, 49 percent to Community Partnership for Families — LodiGRIP, and 35 percent to Graffiti Abatement. In the event that the City's allocation amount is reduced significantly, funding priority will go to the City's Graffiti Abatement and the Community Partnership for Families' LodiGRIP programs. Next Steps Upon completion of this initial public hearing, the Final 2017-18 Annual Action Plan will be available for public review and comment beginning no later than May 8, 2017. Staff will bring a Final Action Plan to Council for approval at a public hearing on June 7, 2017. The adopted Annual Action Plan must be submitted to HUD no later than June 28, 2017. FISCAL IMPACT: CDBG are federal funds. Capital improvements allow for maintenance costs to be reduced. Administration costs are paid via a 20 -percent set- aside of the grant funds. FUNDING AVAILABLE: $613,959 — 2017-18 CDBG $37,300 — Reallocated CDBG Attachments Keys, Deputy Manager p y y Andrew Stephen Schwabau Community Development Director SUMMARY AND RANKING OF 2017-18 CBO APPLICATIONS Applicant Project/Program Total Score Amount Requested Public Service Capital Improvement Affordable Housing Program Administration COMMUNITY-BASED ORGANIZATION APPLICATIONS Second Harvest Hunger Relief Programs - Funding for the operation of the Food Assistance Program, the Senior Brown Bag Program, and the Food 4 Thought Program. 98 10,000.00 7,500.00 Community Partnership for Families of San Joaquin LodiGRIP - Youth and Family Supportive Services CPFSJ will maintain a Youth Success Team Partnership with the Lodi GRIP/JDP program. The purpose of the Youth Success Team Partnership is be to enable CPFSJ and other youth service providers to efficiently convene and coordinate multi -disciplinary services to high risk, gang involved youth and their families. 92 50,000.00 45,093.00 - - - LOEL Foundation LOEL Serves Meals on Wheels The LOEL Serves Meals on Wheels program helps homebound seniors remain independent as long as possible by delivering a hot nutritious meal daily to their home. 92 10,000.00 7,500.00 San Joaquin Fair Housing Fair Housing Services - HUD -mandated counseling services and outreach to tenants, property owners and property managers to satisfy HUD/CDBG requirement for affirmatively furthering fair housing. 70.5 18,000.00 - - - 18,000.00 Emergency Food Bank and Family Services Mobile Farmers' Market program - The MFM is an existing program that provides access to fresh fruits and vegetables, healthy cooking demonstrations and health and nutrition -related information to low- income residents. 91 1,500.00 One -Eighty Youth Services Safety, Facade and Accessibility Improvements - Project scope of work includes the installation of a horizontal awning on the front of the building, the installation of new exterior lighting and signage on the front of the building and the repainting of the exterior. Project scope also includes site improvements to provide an accessible path of travel into the building. 78 86,400.00 - 78,900.00 Grace & Mercy Charitable Foundation ADA Improvements - Phase II - Grace and Mercy operates a food bank and cafe. Their aim is to provide cooked, nutritional lunches to those in need twice weekly, as well as, food bags with fresh produce, dairy, and special dietary items three times a week. They are seeking additional CDBG funding to continue the work to eliminate barriers to accessibility for those seeking services to their facility. The first phase of the work is for the path of travel from the public right-of-way and parking area to and through the entrance of the building. 71.5 10,000.00 - 10,000.00 EXHIBIT A - CBO SUMMARY 2017-18 CITY PROGRAMS AND SERVICES Department Project/Program Amount Requested Public Service Capital Improvement CITY ACTIVITIES Public Works Dept. Graffiti Abatement Cost for abatement of graffiti from public and private property within the "CDBG Target Area" made up of census tracts within the City where over 51 % of the individuals have incomes of 80% of the median income or less. 32,000.00 32,000.00 - Public Works Dept. Alley Improvement Project - Drainage and paving improvements in the alleys. The activities will be targeted in LMI areas and areas serving public facilities. 125,000.00 - - Public Works Dept. City Hall/Carnegie Forum ADA Improvements - Improvements in and around City Hall and Carnegie Forum to address barriers to accessibility. 75,000.00 - 72,475.00 Park, Recreation and Cultural Services Dept. Blakely Swim Complex - Pool/Deck Rebuild- Drainage and paving improvements in the alleys. The activities will be targeted in LMI areas and areas serving public facilities. 150,000.00 - 150,000.00 EXHIBIT B - City 2017-18 CDBG Allocation (Estimated) Program Administration (20%) City Program Admin Activities Fair Housing Services Total Funding Available 2017-18 CITY MANAGER'S RECOMMENDATIONS FOR CDBG FUNDING $122,791 City Projects Alley Improvement Project Blakely Swim Complex - North Pool/Deck Rebuild City Hall/Carnegie Forum ADA Improvements City Service Programs Graffiti Abatement CBO Projects Grace & Mercy Foundation - Phase 3 ADA (71.5) One -Eighty Teen - Safety/Facade Improvements (78 CBO Service Programs Second Harvest Food Bank (98) LOEL Foundation - Meals on Wheels Program (92) Community Partnership - LodiGRIP Support (92) EFB - Mobile Farmer's Market (91) $613,959 ($104,791) ($18,000) 2017-18 CDBG Allocation Reallocated Funds 1 Cap Distribution ($47,474) EXHIBIT C $47,474 $0 60% City Set -Aside 40% CBO Set -Aside 1 15% Public Services $491,168 $294,701 $196,467 $37,300 $92,093 $125,000 $125,000 $150,000 $150,000 $72,475 $35,175 $37,300 $32,000 $32,000 $32,000 $10,000 $10,000 $86,400 $78,900 $10,000 $7,500 $7,500 $10,000 $7,500 $7,500 $50,000 $45,093 $45,093 $5,000 $0 $0 $550,875 $342,175 $148,993 $92,093 ($47,474) EXHIBIT C $47,474 $0 TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM awl 1 AGENDA TITLE: Public Hearing to Consider Adopting a Resolution Approving the 2017-18 Draft Annual Action Plan for the Community Development Block Grant (CDBG) Program MEETING DATE: May 3, 2017 PREPARED BY: Community Development Director RECOMMENDED ACTION: BACKGROUND INFORMATION: Conduct a Public Hearing to consider a resolution approving the 2017-18 draft Annual Action Plan for the Community Development Block Grant (CDBG) Program. The Action Plan is the annual implementing document for the 2014- 2018 Consolidated Plan and provides a detailed description of each activity proposed for the fiscal year, as well as the City's CDBG budget and goals for the fiscal year. 2017-18 Funding Allocation We are estimating an allocation of $613,959 in CDBG funds for Fiscal Year 2017-18 from the U.S. Department of Housing and Urban Development (HUD). Federal appropriations for entitlement programs, including the CDBG Program, have not yet been approved through Congress, so we do not yet know what our annual allocation will be and are going forward with an estimated allocation amount based upon last year's allocation. The City Council has a policy of allocating 40 percent of the annual CDBG award (net of administrative costs) to community-based organizations (CBOs), with the remainder going to City projects. There is a 15 percent Public Service Cap on the overall annual allocation. Based upon the estimated allocation amount, the distribution of funds will be as follows: City projects $294,701 CBO projects $196,467 Administration $122,791 (20% of the Annual allocation) TOTAL $613,959 15% Service Cap $92,093.00 APPROVED: chwabauty Manager 2017-18 Draft CDBG Annual Action Plan May 3, 2017 Page 2of 4 Reallocation In addition to the 2017-18 allocation amount, the Draft Annual Action Plan includes 400 $18,000 in reallocated CDBG funds from previous program years. Sources: A total of $37,300 $18,000 is being considered for reallocation. Project Number Project Name Reallocation Amount 13.13 Small Business Development Center $10,000 15.10 Small Business Development Center $8,000 15.15 CPFSJ Faf=l ase- .eater $19,300 2017-18 Application Process A Notice of Funding Availability (NOFA) and Application Workshop was advertised and held on December 6, 2016. Community-based organizations CBO from throughout our service area including past and current CDBG applicants were directly invited and encouraged to attend. The application period began December 14, 2016 and concluded February 15, 2017. A total of seven applications from community-based organizations and outside agencies were received during that period, requesting a total of $189,400. Those 7 applications were then evaluated by a scoring matrix intended to provide an empirical rating of applicants. Each application is rated on a base scale that allows a maximum of 100 points. For the 2017-18 application process, up to 30 additional bonus points could be awarded based upon the following criteria: • Not Funded in 2015-16. For those applicants that submitted an application for CDBG Funding in 2015-16 that met the eligibility threshold and did not receive funding due to a lack of funding availability, 10 bonus points were awarded. • RCAP/ECAP Target Area. If the proposed program/project in this 2016-17 CDBG application will provide specific benefit to aid the residents in the neighborhoods identified as Racially/Ethnically Concentrated Areas of Poverty (RCAP/ECAP), up to 10 bonus points were awarded. • Consolidated Plan Priority Goals. If the proposed program/project in this 2016-17 CDBG application met any of the following priority goals identified in the 2014-2018 Consolidated Plan, up to 10 bonus points were awarded: o Foster the development and preservation of fair and quality housing choices for residents of all income levels throughout the community. o Expand financial opportunities for lower-income individuals and families. o Build capacity and leadership in marginalized communities. o Improve access to social services. A detail of those CBO funding requests and their related scores are attached as Exhibit A. City Projects/Services for 2016-17 The funding recommendation will include the following Public Service activity: • Graffiti Abatement o Funding for the City's costs for abatement of graffiti within the CDBG "Target Area" made up of census tracts that have a low-income population that exceeds 51 percent. 2017-18 Draft CDBG Annual Action Plan May 3, 2017 Page 3of 4 2017-18 CDBG Funding Recommendations For Program Administration, an allocation of $122,791 (20 percent of the CDBG allocation) is recommended to cover the costs of managing the CDBG Program and fund fair housing counseling services provided by San Joaquin Fair Housing. The remaining funding recommendations are grouped into the following categories: City capital improvement projects (CIP), City service programs, CBO capital projects, and CBO service programs. Funding recommendations for these categories are listed below with additional detail provided in Exhibit A (Summary/Ranking of Applications Received), Exhibit B (City Projects/Programs) and Exhibit C (City Manager's Recommendations) to this report. PROGRAM ADMINISTRATION ($122,791) • CDBG Program Admin Activities ($104,791) • Fair Housing Activities ($18,000) CITY CIP PROJECTS ($317,1.75 $328,175) • Alley Improvement Project ($125,000) • City Hall/Carnegie Forum ADA Improvements ($7274r5 $53,175) • Blakely Swim Complex — Pool/Deck Rebuild ($150,000) CITY SERVICE PROGRAMS ($32,000) • Graffiti Abatement ($32,000) CBO CAPITAL PROJECTS ($88,900) • One -Eighty Youth Services — Accessibility/Safety/Facade Improvements ($78,900) • Grace & Mercy Foundation — Phase II ADA Improvements ($10,000) CBO SERVICE PROGRAMS ($60,093) • Second Harvest Food Bank - Food Assistance Programs ($7,500) • Community Partnership for Families — LodiGRIP Support ($45,093) • LOEL Center — Meals on Wheels Program ($7,500) Contingency Plan Included within the Annual Action Plan are contingencies should the City's actual 2017-18 allocation amount be lower than estimated. The goal is to inform the public of anticipated project fund amounts, and to inform them of the method that will be used to determine the final 2017-18 project amounts should a lesser or greater amount of funds be allocated. The following methods will be used to determine final project fund amounts: • With regard to City sponsored Public Improvement Projects, the City will fully fund the Alley Improvement ($125,000) and Blakely Swim Complex ($150,000) projects at the full amount requested; and the remaining funds will go toward City Hall / Carnegie Forum ADA Improvements. Should the remaining funds not be sufficient to cover the City Hall / Carnegie Forum project, the project would be split into a two-year phased project. In the event that the City's allocation would be so small that it would not fully fund Alley and Blakely projects at a total of $275,000, then the City would fully fund the Alley Improvement Project ($125,000), with any remainder going toward City Hall/Carnegie Forum project, and the Blakely Swim Complex would be postponed to 2018-19. 2017-18 Draft CDBG Annual Action Plan May 3, 2017 Page 4of 4 • With regard to Community Based Organization set-aside of public improvement projects, the City will fully fund the One -Eighty Teen Center project ($78,900), with any available balance to be allocated to Grace and Mercy Foundation's ADA Improvement Project. • With regard to Public Service projects, the City will allocated 8 percent to Second Harvest Food Bank, 8 percent to LOEL Foundation Meals on Wheels Program, 49 percent to Community Partnership for Families — LodiGRIP, and 35 percent to Graffiti Abatement. In the event that the City's allocation amount is reduced significantly, funding priority will go to the City's Graffiti Abatement and the Community Partnership for Families' LodiGRIP programs. Next Steps Upon completion of this initial public hearing, the Final 2017-18 Annual Action Plan will be available for public review and comment beginning no later than May 8, 2017. Staff will bring a Final Action Plan to Council for approval at a public hearing on June 7, 2017. The adopted Annual Action Plan must be submitted to HUD no later than June 28, 2017. FISCAL IMPACT: CDBG are federal funds. Capital improvements allow for maintenance costs to be reduced. Administration costs are paid via a 20 -percent set- aside of the grant funds. FUNDING AVAILABLE: $613,959 — 2017-18 CDBG $300 $18,000 — Reallocated CDBG Attachments Andrew Keys, Deputy City Manager IlMetb S p Schwabau Community Development Director SUMMARY AND RANKING OF 2017-18 CBO APPLICATIONS Applicant Project/Program Total Score Amount Requested Public Service Capital Improvement Affordable Housing Program Administration COMMUNITY-BASED ORGANIZATION APPLICATIONS Second Harvest Hunger Relief Programs - Funding for the operation of the Food Assistance Program, the Senior Brown Bag Program, and the Food 4 Thought Program. 98 10,000.00 7,500.00 - - Community Partnership for Families of San Joaquin LodiGRIP - Youth and Family Supportive Services CPFSJ will maintain a Youth Success Team Partnership with the Lodi GRIP/JDP program. The purpose of the Youth Success Team Partnership is be to enable CPFSJ and other youth service providers to efficiently convene and coordinate multi -disciplinary services to high risk, gang involved youth and their families. 92 50,000.00 45,093.00 - - LOEL Foundation LOEL Serves Meals on Wheels The LOEL Serves Meals on Wheels program helps homebound seniors remain independent as long as possible by delivering a hot nutritious meal daily to their home. 92 10,000.00 7,500.00 - San Joaquin Fair Housing Fair Housing Services - HUD -mandated counseling services and outreach to tenants, property owners and property managers to satisfy HUD/CDBG requirement for affirmatively furthering fair housing. 70.5 18,000.00 - - - 18,000.00 Emergency Food Bank and Family Services Mobile Farmers' Market program - The MFM is an existing program that provides access to fresh fruits and vegetables, healthy cooking demonstrations and health and nutrition -related information to low- income residents. 91 1,500.00 - - One -Eighty Youth Services Safety, Facade and Accessibility Improvements - Project scope of work includes the installation of a horizontal awning on the front of the building, the installation of new exterior lighting and signage on the front of the building and the repainting of the exterior. Project scope also includes site improvements to provide an accessible path of travel into the building. 78 86,400.00 - 78,900.00 - Grace & Mercy Charitable Foundation ADA Improvements - Phase II - Grace and Mercy operates a food bank and cafe. Their aim is to provide cooked, nutritional lunches to those in need twice weekly, as well as, food bags with fresh produce, dairy, and special dietary items three times a week. They are seeking additional CDBG funding to continue the work to eliminate barriers to accessibility for those seeking services to their facility. The first phase of the work is for the path of travel from the public right-of-way and parking area to and through the entrance of the building. 71.5 10,000.00 - 10,000.00 - EXHIBIT A - CBO SUMMARY 2017-18 CITY PROGRAMS AND SERVICES Department Project/Program Amount Requested Public Service Capital Improvement CITY ACTIVITIES Public Works Dept. Graffiti Abatement Cost for abatement of graffiti from public and private property within the "CDBG Target Area" made up of census tracts within the City where over 51 % of the individuals have incomes of 80% of the median income or less. 32,000.00 32,000.00 - Public Works Dept. Alley Improvement Project - Drainage and paving improvements in the alleys. The activities will be targeted in LMI areas and areas serving public facilities. 125,000.00 - - Public Works Dept. City Hall/Carnegie Forum ADA Improvements - Improvements in and around City Hall and Carnegie Forum to address barriers to accessibility. 75,000.00 - 72,475.00 Park, Recreation and Cultural Services Dept. Blakely Swim Complex - Pool/Deck Rebuild- l ainage-aa- - - •- . . ... - - _ _ _ - , , 150,000.00 - 150,000.00 - - - - _ _ - - - • - Remove - - - - - - - - - - - - - - . and replace existing concrete pool deck and pool plaster. EXHIBIT B - City 2017-18 CDBG Allocation (Estimated) Program Administration (20%) City Program Admin Activities Fair Housing Services Total Funding Available 2017-18 CITY MANAGER'S RECOMMENDATIONS FOR CDBG FUNDING $122,791 City Projects Alley Improvement Project Blakely Swim Complex - North Pool/Deck Rebuild City HaII/Carnegie Forum ADA Improvements City Service Programs Graffiti Abatement CBO Projects Grace & Mercy Foundation - Phase 3 ADA (71.5) One -Eighty Teen - Safety/Facade Improvements (7 CBO Service Programs Second Harvest Food Bank (98) LOEL Foundation - Meals on Wheels Program (92) Community Partnership - LodiGRIP Support (92) EFB - Mobile Farmer's Market (91) $613,959 ($104,791) ($18,000) 2017-18 CDBG Allocation Reallocated Funds Cap Distribution 60% City Set -Aside 40% CBO Set -Aside 15% Public Services $491,168 $294,701 $196,467 $37,300 $18,000 $92,093 $125,000 $125,000 $150,000 $150,000 $72,475 53175' $35,175 $377308 $18,000 r $32,000 $32,000 $32,000 $10,000 $10,000 $86,400 $78,900 - $10,000 $7,500 $7,500 $10,000 $7,500 $7,500 $50,000 $45,093 $45,093 $5,000 $0 $0 $5-5-07B7-51531,575 $342,175 $148,993 $92,093 EXHIBIT C ($47,474) $47,474 $0 RESOLUTION NO. 2017-86 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE DRAFT 2017-18 ANNUAL ACTION PLAN FOR THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the Department of Housing and Urban Development (HUD) has determined that the City of Lodi, California, is entitled to Community Development Block Grant (CDBG) funds as an entitlement community for Fiscal Year 2017-18 federal allocation; and WHEREAS, federal appropriations for entitlement programs, including the CDBG Program, have not yet been approved through Congress and therefore the City does not yet know what our annual allocation will be and is proceeding with an estimated allocation amount of $613,959 based upon the previous year's allocation; and WHEREAS, the City has identified the following three projects that have a total of $37,300 in CDBG funding available for reallocation: • Project 13.13 Small Business Development Center ($10,000) • Project 15.10 Small Business Development Center ($8,000) • Project 15.15 CPFSJ — Family Resource Center ($19,300) WHEREAS, included within the Annual Action Plan document are certain contingencies for funding recommendations should our actual 2017-18 allocation amount be lower than estimated; and WHEREAS, the City of Lodi has held, with proper notification, a public hearing at the City Council meeting of May 3, 2017, to receive comments and proposals from the public regarding the projected use of CDBG funds and provided the public with adequate information concerning the amount of funds available for community development activities, the range of eligible activities, and other important requirements; and WHEREAS, the City of Lodi, California, has received public input regarding the proposed use of CDBG funds; and WHEREAS, staff therefore recommends the following allocations: PROGRAM ADMINISTRATION ($122,791) • CDBG Program Admin Activities ($104,791) • Fair Housing Activities ($18,000) CITY PROJECTS ($347,475) • Alley Improvement Project ($125,000) • City Hall/Carnegie Forum ADA Improvements ($72,475) • Blakely Swim Complex — Pool/Deck Rebuild ($150,000) CITY SERVICE PROGRAMS ($32,000) • Graffiti Abatement ($32,000) CBO CAPITAL PROJECTS ($88,900) • One -Eighty Youth Services — Accessibility/Safety/Facade Improvements ($78,900) • Grace & Mercy Foundation — Phase II ADA Improvements ($10,000) CBO SERVICE PROGRAMS ($60,093) • Second Harvest Food Bank - Food Assistance Programs ($7,500) • Community Partnership for Families — LodiGRIP Support ($45,093) • LOEL Center — Meals on Wheels Program ($7,500) NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby approve the draft Annual Action Plan which includes the recommended 2017-18 federal allocations of CDBG funds, and the reallocation of available CDBG funds from previous years, to the projects recommended by staff in the amount of $651,259 as indicated above. Dated: May 3, 2017 I hereby certify that Resolution No. 2017-86 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 3, 2017, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi, and Mayor Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 2017-86 Thr-\,21;AA-0-J3 NNIFE. FERRAIOLO ity Clerk Presentation on 2017/18 CDBG Program & 2014-2018 Consolidated Plan Building Better Neighborhoods Presented by Community Development — Neighborhood Services Division May 3, 2017 2017/18 Annual Action Plan Dfl Building Better Neighborhoods Primary Goals of CDBG Program Provide decent housing; Provide a suitable living environment; and Expand economic opportunities. Consolidated Plan Identifies more specific priority needs and strategies for achieving the Primary Goals. Includes activities needed to provide specific benefit to aid residents of neighborhoods identified as Racially/Ethnically Concentrated Areas of Poverty (RCAP/ECAP). u Important to Review and Evaluate Goals Evaluate effectiveness of activities; Identify any unmet goals and needs; and Make every effort to address unmet needs within the remaining time of the five-year Consolidated Plan. 2017/18 Annual Action Plan D fl Building Better Neighborhoods Annual Action Plan Process Action Plan • Year 4 of 5 ■ How we identify how funds will be used to address the priority needs identified in the 5 - year Consolidated Plan. 2017/18 CDBG Funding _ Estimate of $613,959 (based upon 2016/17 allocation) ■ Federal Appropriations not yet approved by Congress. ■ Annual Action plan will contain funding contingencies if our annual allocation is lower than estimated. Annual Action Plan Process Application Process Began December2016. Applications Received Up to February 15, 2017. ❑ 7 Applications from Community -Based Organizations. ❑ Total Amount Requested: $189,400. 2017/18 Annual Action Plan Dfl Building Better Neighborhoods 2017/18 CDBG Allocation (estimated) $613,959 Program Administration ($122,791) Sub -Total Available for Distribution $491,168 Funds Available for Reallocation $18,000 Grand Total Available for Distribution $509,168 60% Set-aside for City Projects/Services $305,501 40% Set-aside for CBO Projects/Services $203,667 Public Services Cap $92,093 CBO/City Applicant Funding Requested Public Service Capital Improvement Community Partnership for Families LodiGRIP - Youth Support Team Partnership $50,000 $50,000 Emergency Food Bank Mobile Farmer's Market $5,000 $5,000 LOEL Center LOEL Serves — Meals on Wheels Program $10,000 $10,000 San Joaquin Fair Housing Fair Housing/Housing Discrimination Testing $18,000 $18,000 Second Harvest Food Bank Food Assistance Programs $10,000 $10,000 Grace & Mercy Charitable Foundation ADA Accessibility Improvements $10,000 $10,000 One-Eighty Youth Programs Front Facade and Security Improvements $86,400 $78,900 City of Lodi Public Works Graffiti Abatement $32,000 $32,000 City of Lodi Public Works Alley Improvement Project $125,000 $125,000 City of Lodi Public Works City Hall/Carnegie Forum ADA Improvements $75,000 $75,000 City of Lodi Parks & Recreation Blakely Swim Complex— Pool/Deck Rebuild $150,000 $150,000 2017/18 Annual Action Plan Estimated Allocation Amount Public Service Cap (City) Graffiti Abatement Community Partnership o Emergency Food Bank LOEL Center San Joaquin Fair Housing Second Harvest Food Bank Total Requested Overage Less Fair Housing Revised Overage $613,959 $92,093 $32, 000 $50,000 $ 5,000 $10,000 $18,000 $10,000 $125,000 $32,907 ($18,000) $14,907 Building Better Neighborhoods 2017/18 Annual Action Plan Executive Summary LI Evaluation of Past Performance Review of Years 1, 2 & 3 ❑ Access to social services; ❑ Improved accessibility; ❑ Upgraded facilities; and Addressed public nuisance and blight. Within this last year... Produce new affordable housing; Vine Street House — Transitional Housing. Tienda Drive Senior Housing (Cranes Landing Apartments). Rehabilitate existing housing; Housing Rehab Program. Asset -Based Community Development (ABCD) I nitiative Expand financial opportunities. Build capacity and leadership. Building Better Neighborhoods 2017/18 Annual Action Plan D fl Building Better Neighborhoods Executive Summary ❑ Summary of Citizen Participation Process Purpose of Public Meetings Obtain community input about how funds should be used; ❑ Solicit information regarding community/neighborhood needs; ❑ Build a sense of community among neighborhood residents; ❑ Encourage community empowerment and greater community voice; ❑ Provide neighborhoods with information about city services; and ❑ Reach those living in low and moderate income neighborhoods. 2017/18 Annual Action Plan Dfl Building Better Neighborhoods Summary of Citizen Participation Process April 11 — Lodi Improvement Committee Concerns regarding uncertainty of CDBG funding, especially for programs such as Meals on Wheels. Comment made regarding proposed location of next Alley Improvement Project not being within the Eastside Heritage District. April 26 — California Human Development Community Meeting Community anticipating future medical/dental clinic in the Eastside Heritage District. Major concern regarding lack of affordable and decent rental housing. Lack of child care, especially in single -parent households. Need for family counseling services, especially for parents who have lost their children to illness or violence. Citizen Inquiry Regarding eligibility of One -Eighty Youth Programs to receive HUD funding. 2017/18 Annual Action Plan Annual Goals and Objectives Preserve Existing Affordable Housing Fair Housing Services Improve Accessibility Grace & Mercy ADA Improvements City Hall/Carnegie Forum ADA Improvements One -Eighty Teen Center— Safety/Facade Improvements Address Blight and Nuisance Graffiti Abatement Access to Social Services . Community Partnership for Families/LodiGRIP ■ Second Harvest Food Bank Food Assistance Programs • LOEL Center Meals on Wheels Construct or Upgrade Public Facilities ■ Alley Improvement Project ■ Blakely Swim Complex Improvements • One -Eighty Teen Center— Safety/Facade Improvements D fl Building Better Neighborhoods CBO/City Applicant Funding Requested Public Service Capital Improvement Community Partnership for Families LodiGRIP - Youth Support Team Partnership $50,000 $45,093 Emergency Food Bank Mobile Farmer's Market $5,000 0 LOEL Center LOEL Serves — Meals on Wheels Program $10,000 $7,500 San Joaquin Fair Housing Fair Housing/Housing Discrimination Testing $18,000 $18,000 Program Admin Second Harvest Food Bank Food Assistance Programs $10,000 $7,500 Grace & Mercy Charitable Foundation ADA Accessibility Improvements $10,000 $10,000 One -Eighty Youth Programs Front Facade and Security Improvements $86,400 $78,900 City of Lodi Public Works Graffiti Abatement $32,000 $32,000 City of Lodi Public Works Alley Improvement Project $125,000 $125,000 City of Lodi Public Works City Hall/Carnegie Forum ADA Improvements $75,000 $53,175* City of Lodi Public Works Blakely Swim Complex— Pool/Deck Rebuild $150,000 $150,000 *$53,175 includes a reallocation amount of $18,000 2017/18 Annual Action Plan Contingency Plan — Funding Priorities Public Services ■ Graffiti Abatement • Community Partnership LOEL Meals on Wheels Capital Improvement Projects • Alley Improvement Project ■ One -Eighty Youth Services Project ■ City Hall/Carnegie Forum ADA Improvements ■ Grace and Mercy ADA Improvements D fl Building Better Neighborhoods 2017/18 Annual Action Plan Building Better Neighborhoods Draft Annual Action Plan. 30 Day Public Review and Comment Period - April 3. Public Hearing - May 3. Final Action Plan Document. 0 30 Day Public Review and Comment Period - May 8. Public Hearing - June 7. Submittal to HUD by June 26th. Questions or Comments? CDBG LODI Community Partnership for Families of San Joaquin CPFSJ LODI FRC & YOUTH PROGRAM 111. r-1 Gi -I The core of the Family Resource Center is to enable service providers to efficiently convene and coordinate multi -disciplinary services. Youth that we serve through our Family Resource Center are typically identified as being gang involved, demonstrate school and/or home issues, exhibit a history of truancy (chronic absentees), school violence and/or expulsion, youth/families that are homeless, at risk of becoming involved in criminal activities and/or have families with prior gang interaction. LODI FRC PROVIDES: 1) Comprehensive intake and assessment to identify family needs 2) Resource information and referrals to other agencies 3) Facilitated Youth Programming 4) Case Management: an integrated services family plan, involving the family, for the families involved in multiple systems 5) Volunteer Income Tax Assistance and financial assessment using the Financial Self -Sufficiency Calculator for San Joaquin 6) Parenting Programs 7) Food and Housing assistance 8) Volunteer opportunities 9) Leadership development and Community organizing CPFSJ's case management approach is dual focused addressing the needs of both youth and family through the integration of youth -centered and family -centered services into the Family Resource Center model. For example: Through the end of this third quarter we have had 12 families in which both the parent(s) and the youth concurrently participated in group supports or group activities appropriate to their age group/family role. Kids do not live in a silo -in order to effectively address their needs we must address the needs of the entire family. Strong Measurable Outcomes: As an agency we have a strong focus on measuring qualitative outcomes. These measurements are not required by CDBG or reported to HUD but we feel there is incredible merit in demonstrating positive change. Our data indicates that youth involved in programing are experiencing significant growth in their protective/promotive factors including their: Social Connections, Social, Emotional, Behavioral, Intellectual, and Moral Competence and Personal Resilience CYRM questionnaire item Percent Change in mean score, Post vs. Pre CYRM Assessment (N = 7) I have chances to show others that I am growing up and can do things by myself 36% I have people I want to be like 28% People think I am fun to be with 28% getting an education is important to me 20% I like the way my community celebrates things 20% I think my friends care about me when times are hard 16% I try to finish activities that I start 16% I know what I am good at 12% I think my family cares about me when times are hard (e.g. if I am sick or have done something wrong) 12% I feel supported by my friends 12% I think it is important to help out in my community 12% When we compare these results with our own observations of what goes on with our programs (e.g. the group facilitated activities, or the responsibility of being a Youth Organizer to help others in the community), the logical connection is not hard to make. The activities are designed to give youth experience in areas where they show promise. For example, if they have always been outspoken on social issues but now they're receiving constructive feedback and even admiration from peers in response to a human rights awareness event they helped promote, then they may tend to respond with greater certainty that "I know what I am good at", "I can finish what I start", etc. The skilled facilitation is what makes this possible, in our observation. In order to get and maintain the attention and engagement of youth participants from at -risk populations, staff who facilitate the Teen Empowerment Model have to demonstrate a level of passion and energy and unfiltered honesty equal to that of these youths. They will subtly, tactfully address possible naive beliefs or dispositions, they will firmly correct violations of pro - social norms, etc. Our staff use similar overall approaches to providing case management individually with these youths to help them become more skilled and confident in filling out higher education admissions, financial aid and/or employment applications, etc. CITY OF LODI LEGAL ADVERTISEMENT ADVERTISING INSTRUCTIONS SUBJECT: NOTICE OF PUBLIC HEARING FOR DISCUSSION OF POSSIBLE CDBG APPLICATIONS PUBLISH (DATES): April 12, 2017 ACCT#: 20104930 TEAR SHEETS WANTED: 1 EXTRA (ONLY) DELIVER TO: Community Development Dept. AFFIDAVIT & BILL TO: Community Development - CDBG City of Lodi 221 W. Pine Street Lodi, CA 95241 DATE: April 10, 2017 ORDERED BY: Joseph Wood TITLE: Neighborhood Services Division Manager C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\Public Hearing Notice Action Plan 4-12-17.doc LEGAL NOTICE NOTICE OF PUBLIC HEARING FOR DISCUSSION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, May 3, 2017 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241 in order to consider the Community Development Block Grant (CDBG) Program 2017/18 Annual Action Plan development process, and to receive input regarding community needs and funding priorities. The City is estimating that Lodi will receive $613,959 in CDBG funds for 2017/18. The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or blight, or serve an urgent need. Eligible activities include property acquisition, public improvements, housing rehabilitation, economic development, and public services. As a recipient of Community Development Block Grant (CDBG) funding, the City has developed an Action Plan that describes the activities proposed to be funded in 2017/18. The Action Plan generally describes how the City will utilize program funds for eligible activities during the fiscal year. The Action Plan can be amended as needed to reallocate funds to housing and community development activities. Planning documents will be made available to the public for at least 30 days before adoption by the City Council. The documents were released on April 3, 2017 for public review and comment. An additional public hearing will be held on Wednesday, June 7, 2017 for review and adoption of the Annual Action Plan. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding community needs and potential activities to be funded under the CDBG Program. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. Notice of Non -Discrimination on the Basis of Disability and Reasonable Accommodation The City promotes fair housing and makes all its programs available to low- and moderate -income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. The City of Lodi does not discriminate in admission or access to, or treatment or employment in, its federally assisted programs and activities on the basis of disability. Reasonable accommodations will be made available to the disabled, upon request. Translators/Translation services are also available upon request. Any questions, concerns or requests related to these Notices should be directed to the following person: Joseph Wood, (209) 333-6800 x2467. Neighborhood Services Manager Joseph Wood Dated: April 12, 2017 C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3H\Public Hearing Notice Action Plan 4-12-17.doc DECLARATION OF POSTING NOTICE OF PUBLIC HEARING TO CONSIDER ADOPTING A RESOLUTION APPROVING THE 2017/18 DRAFT ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM On Thursday, April 20, 2017, in the City of Lodi, San Joaquin County, California, a Notice of Public Hearing to consider adopting a resolution approving the 2017/18 Draft Annual Action Plan for the Community Development Block Grant Program (attached and marked as Exhibit A) was posted at the following locations: Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum WorkNet Office I declare under penalty of perjury that the foregoing is true and correct. Executed on April 20, 2017, at Lodi, California. ORDERED BY: JENNIFER M. FERRAIOLO CITY CLERK PAMELA M. FARRIS ELIZABETH BURGOS ADMINISTRATIVE CLERK DEPUTY CITY CLERK N:\Administration\CLERK\Public Hearings\AFFADAVITS\DECPOSTCDD2.doc [yL:Pfl A LEGAL NOTICE NOTICE OF PUBLIC HEARING FOR DISCUSSION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, May 3, 2017 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241 in order to consider the Community Development Block Grant (CDBG) Program 2017/18 Annual Action Plan development process, and to receive input regarding community needs and funding priorities. The City is estimating that Lodi will receive $613,959 in CDBG funds for 2017/18. The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or blight, or serve an urgent need. Eligible activities include property acquisition, public improvements, housing rehabilitation, economic development, and public services. As a recipient of Community Development Block Grant (CDBG) funding, the City has developed an Action Plan that describes the activities proposed to be funded in 2017/18. The Action Plan generally describes how the City will utilize program funds for eligible activities during the fiscal year. The Action Plan can be amended as needed to reallocate funds to housing and community development activities. Planning documents will be made available to the public for at least 30 days before adoption by the City Council. The documents were released on April 3, 2017 for public review and comment. An additional public hearing will be held on Wednesday, June 7, 2017 for review and adoption of the Annual Action Plan. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding community needs and potential activities to be funded under the CDBG Program. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. Notice of Non -Discrimination on the Basis of Disability and Reasonable Accommodation The City promotes fair housing and makes all its programs available to low- and moderate -income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. The City of Lodi does not discriminate in admission or access to, or treatment or employment in, its federally assisted programs and activities on the basis of disability. Reasonable accommodations will be made available to the disabled, upon request. Translators/Translation services are also available upon request. Any questions, concerns or requests related to these Notices should be directed to the following person: Joseph Wood, (209) 333-6800 x2467. Neighborhood Services Manager Joseph Wood Dated: April 12, 2017 C:\Users\pfarris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3013VF3F1\Public Hearing Notice Action Plan 4-12-17.doc AVISO LEGAL AVISO DE AUDIENCIA PUBLICA PARA LA DISCUSION DEL PROGRAMA DE DESARROLLO COMUNITARIO BLOCK GRANT LA CIUDAD DE LODI DEPARTAMENTO DE DESARROLLO COMUNITARIO Aviso de Audiencia Publica Para La Discusion del Programa de Subsidios Globales para el Desarrollo Comunitario CON LA PRESENTE SE NOTIFICA que una audiencia publica se Ilevara a cabo el Miercoles, 3 de Mayo de 2017 a las 7:00 pm o tan pronto como el asunto podra ser oido, en el Consejo de Camaras de la ciudad de Lodi, 305 West Pine Street, Lodi, CA 95240 a fin de considerar el proceso de desarrollo (CDBG) Plan de Action del Programa Anual 2017/18 de Community Development Block Grant, y recibir aportaciones en relation con las necesidades de la comunidad y las prioridades de financiacion. La ciudad de Lodi estima que recibira un presupuesto de $613.959 en fondos para CDBG para los arms de 2017/18 El programa CDBG proporciona fondos para actividades que beneficien a las personas de bajos ingresos, eliminan los barrios marginales o tizon, o sirven a una necesidad urgente. Las actividades elegibles incluyen la adquisicion de propiedades, mejoras publicas, rehabilitation de viviendas, el desarrollo economico, y los servicios p0blicos. Como beneficiario de fondos del Desarrollo Comunitario (CDBG), la Ciudad ha desarrollado un plan de accion que describe las actividades propuestas para ser financiadas en 2017/18. El plan de accion en general describe tomo se van a utilizar los fondos del programa en actividades elegibles durante el ario fiscal. El plan de accion puede modificarse segun sea necesario para reasignar fondos a las actividades de vivienda y desarrollo comunitario. Se pondran a disposition los documentos de planificacion al publico durante al menos 30 dias antes de su aprobacion por el Ayuntamiento. Los documentos quedaron disponibles el 03 de Abril de 2017 para revision y comentarios. Una audiencia publica se conducira el Miercoles, 7 de Junio del 2017 para su revision y aprobacion del Plan de Accion Anual. El proposito de esta audiencia publica sera el de dar a los ciudadanos la oportunidad de hacer saber sus comentarios respecto a las necesidades de la comunidad y las posibles actividades que se financiaran en el marco del programa CDBG. Si usted no puede asistir a la audiencia publica, puede dirigir sus comentarios a la Secretarla de la Ciudad, Ciudad de Lodi, PO Box 3006, Lodi, CA 95240 escrito, o usted puede Ilamar por telefono al (209) 333-6711. Ademas, la information esta disponible para su revision en Lodi City Hall (221 West Pine Street) entre las horas de 8:00 am y 5:00 pm de lunes a viernes. Aviso de no discrimination por motivos de discapacidad y adaptation razonable La Ciudad promueve la equidad de vivienda y hace que todos sus programas disponibles para familias de bajos y moderados ingresos sin importar la edad, raza, color, religion, sexo, origen nacional, orientation sexual, estado civil o discapacidad. La ciudad de Lodi no discrimina en la admisi6n o acceso a/o tratamiento o empleo en sus programas y actividades que reciben asistencia federal sobre la base de la discapacidad. Los ajustes razonables seran puestos a disposition de las personas con discapacidad que lo soliciten. Traductores / Servicios de traducci6n estan disponibles bajo petition. Todas las preguntas, inquietudes o solicitudes relacionadas con estos avisos se deben dirigir a la siguiente persona: Joseph Wood, (209) 333 a 6800 x2467. Servicios a los Vecindarios Gerente Joseph Wood Fecha: 12 de Abril de 2017