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Home My WebLink AboutAgenda Report - May 3, 2017 C-07CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM e- 7 TM AGENDA TITLE: Adopt Resolution Approving Purchase of Dell Network Switches from DSA Technologies of Elk Grove ($57,037.64) MEETING DATE: May 3, 2017 PREPARED BY: City Manager RECOMMENDED ACTION: Adopt resolution approving purchase of Dell Network Switches from DSA Technologies of Elk Grove ($57,037.64). BACKGROUND INFORMATION: As part of the City's efforts to replace aging network infrastructure, two phases of network refresh are scheduled for calendar year 2017. The first phase is funded by budget appropriation in Fiscal Year 2016-17 and will replace aging equipment in the following buildings: City Hall, Carnegie Forum, Electric Utility, and Police Department. This first phase will replace 17 HP network switches that have reached end -of -life by the manufacture. Staff will replace the units with new Dell network switches matching those units that were purchased for the data center refresh in 2015. At the end of this project the City will have current technology and facilities to properly manage those parts of the City's network infrastructure. Newer and more reliable equipment will improve network stability and lower the risk of network failure. In accordance with Lodi Municipal Code Section 3.20.077, the Information Systems Manager has the ability to acquire electronic hardware through negotiation, requests for proposal, or competitive bids and award based on "best value" criteria. The Information Systems Manager has selected to utilize the negotiation method for acquiring these Network Switches for the following reason: it is the staff recommendation to purchase the Dell network switches from the same supplier of the data center equipment, DSA Technologies. FISCAL IMPACT: Funding for this purchase is approved in the Fiscal Year 2016-17 budget. There is no additional impact from this action. Failure to upgrade the switches increases the City's risk of a critical failure resulting in a delay of services to City Hall, Police Department, and Electric Utility and a general loss of productivity City wide. FUNDING AVAILABLE: 40299000.77020 6L41(AN-- Andrew Keys Deputy City Manager AK/BB Prepared by Information Systems Manager APPROVED: 4 Y p n Schwa r, City Manager Network Switch Refresh Location and Equipment Replacement SITE LOCATION CURRENT HARDWARE REPLACE WITH DESCRIPTION CARNEGIE IDF BASEMENT IDF BASEMENT IDF BASEMENT HP 2910a1 -24G HP 2520-24G PoE HP 2520-24G PoE DELL N3048P DELL N3048P 2 switches, 2 10GB SFP+ optics, 1 stacking cable Port count consolidation eliminates 1 switch CITY HALL IDF BASEMENT IDF BASEMENT IDF BASEMENT IDF BASEMENT IDF BASEMENT IDF BASEMENT HP 2910a1 -24G HP 2510-24G HP 2520-24G PoE HP 2520-24G PoE HP 2520-24G PoE HP 2520-24G PoE DELL N3048P DELL N3048P DELL N3048P 3 switches, 6 10GB SFP+ optics, 2 stacking cables Port count consolidation eliminates 3 switches EUD OPS MDF OPS MDF OPS MDF OPS MDF HP 2520G-24-PoE HP 2520G-24-PoE HP 2520G-24-PoE HP 2520G-24-PoE DELL N3048P DELL N3048P DELL N3048P 3 swtiches, 4 10GB SFP+ optics, 2 stacking cables port count consolidation eliminates 1 switch PD PD MDF PD MDF PD MDF IDF 2 F HP 2520G-24-PoE DELL N3048P HP 2520G-24-PoE DELL N3048P HP 2520G-24-PoE DELL N3048P HP 2520G-24-PoE DELL N3048P Izik 2372 Maritime Dr Elk Grove, CA 95758 Bill To City of Lodi Benjamin Beucher 221 W. Pine Street Lodi, CA 95240 United States Ship To City of Lodi Benjamin Beucher 221 W. Pine Street Lodi, CA 95240 United States QUOTE Date Apr 18, 2017 Quote # DSAQ32382 Expires 5/18/2017 Acct Manager Braun Martin Project DSAPROJECT3387 Terms Net 30 Shipping Method Small Business Certification #346381B27160 Accepted By: Printed Name: Date: Qty Description List Price Ext. Price Taxable? 12 Dell Networking N3048P Switch -L3, POE+, 48x 1GbE, 2xCombo, 2x 10GbE SFP+ fixed ports, Stacking, 10 to PSU air, 1x 1100w AC PSU -Power Supply, 1100w, Hot Swap, Required for more than 900 watts of POE+, or for redundancy - Stacking Cable, for Dell Networking N2000/N3000/S3100 series switches (no cross -series stack), 0.5m - 2 x Power Cord, 125V, 13A, 6 Feet, C15 to NEMA 5-15P -5 Year ProSupport: 7x24 HW / SW Tech Support and Assistance -5 Year ProSupport: Next Business Day Onsite Service After Problem Diagnosis $52,824.72 SubTotal $52,824.72 Tax $4,093.92 Shipping $119.00 Total $57,037.64 PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - WE SPECIFICALLY DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, NOR FOR INCIDENTAL OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE, DAMAGES RELATED TO THIS AGREEMENT. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING. Created on 04/19/17 09:56:02 by QuoteWerks Page 1 of 1 1 of 1 Y RESOLUTION NO. 2017-78 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE PURCHASE OF DELL NETWORK SWITCHES FROM DSA TECHNOLOGIES, OF ELK GROVE WHEREAS, the City of Lodi relies on a properly -functioning computer network infrastructure to conduct daily operations for public safety, utility billing and collections, utility monitoring, personnel tracking, payroll, procurement, email, and voice communications; and WHEREAS, the network architecture is complex, requires annual operational costs and parts, equipment replacement, and continuous staff hours to maintain; and WHEREAS, Lodi Municipal Code Section 3.20.077 authorizes the Information Systems Manager to acquire electronic hardware through negotiation, requests for proposal, or competitive bids and award based on "best value" criteria; and WHEREAS, the Information Systems Manager has selected to utilize the negotiation method for acquiring the necessary network switches, as it is in the best interest of the City to purchase Dell network switches from the same supplier (DSA Technology) as the City's data center equipment; and WHEREAS, funding for this project was approved through the adoption of the Fiscal Year 2016/17 budget. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the purchase of Dell network switches for City Hall, Carnegie Forum, Electric Utility, and the Police Department from DSA Technologies, of Elk Grove, California, in the amount of $57,037.64. Dated: May 3, 2017 I hereby certify that Resolution No. 2017-78 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 3, 2017 by the following votes: AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi, and Mayor Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None rev„ n` l( - J dE/NNIFER r FERRAIOLO City Clerk 2017-78