HomeMy WebLinkAboutAgenda Report - May 3, 2017 C-06TM
AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
0-6
AGENDA TITLE: Adopt Resolution Awarding Bids for the Purchase of 59 Transformers from Howard
Industries, of Laurel, Mississippi ($139,562.11) and 85 Transformers from Anixter,
of Benicia ($212,123.14)
MEETING DATE: May 3, 2017
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution awarding bids for the purchase of 59
transformers from Howard Industries, of Laurel, Mississippi in an
amount not to exceed $139,562.11 and 85 transformers from
Anixter, of Benicia in an amount not to exceed $212,123.14.
BACKGROUND INFORMATION: On April 6, 2016, the City Council authorized the advertisement of
bids to replenish Electric Utility (EU) inventory consumed as a result
of ongoing maintenance and development projects.
The EU advertised bids on April 8 and April 12, 2017. On April 19, 2017, bids were opened with two
suppliers submitting proposals. Life -cycle costs (total purchase price plus cost of operation based on
estimated power loss during the projected life of the transformer) were evaluated. Staff reviewed the
proposals and deemed the following as the lowest responsive bids compliant with the approved
specifications.
Transformer Type
Qty.
6
Supplier
Anixter
Amount ($)
$ 4,339.44
15 kVA single phase 120/240
25 kVA single phase 120/240
5
Anixter
$ 4,477.93
37.5 kVA single phase 120/240
30
Anixter
$33,284.88
50 kVA single phase 120/240
30
Anixter
$37,952.14
50 kVA single phase 120/240
15
Howard Industries
$27,605.55
75 kVA single phase 120/240
40
Howard Industries
$89,604.90
100 kVA single phase 120/240
2
Anixter
$ 5,755.40
75 kVA three phase 120/208
4
Howard Industries
$22,351.66
300 kVA three phase 120/208
4
Anixter
$35,867.13
112.5 kVA three phase 277/480
1
Anixter
$ 6,669.45
150 kVA three phase 277/480
2
Anixter
$14,014.74
500 kVA three phase 277/480
3
Anixter
$34,820.26
1000 kVA three phase 277/480
2
Anixter
$34,941.77
FISCAL IMPACT:
Procurement cost is $351,685.25. Total life -cycle cost is $561,272.75.
There is no impact to the General Fund from the recommended action.
APPROVED:
Stephen chwab.uer, City Manager
Adopt Resolution Awarding Bids for the Purchase of 59 Transformers from Howard Industries, of Laurel, Mississippi ($139,562.11) and 85
Transformers from Anixter, of Benicia ($212,123.14)
May 3, 2017
Page 2 of 2
FUNDING AVAILABLE: Included in FY2016/17 Budget Account No. 500.13496.
xtr,
Andrew Keys
Deputy City Manager/Internal Services Director
Coe/Elizabeth A. I irkley
Electric Utility Director
PREPARED BY: Hasan Shahriar, P.E., Senior Power Engineer
EAK/HS/JLM/Ist
RESOLUTION NO. 2017-77
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE BID FOR THE PURCHASE OF 59 TRANSFORMERS FROM
HOWARD INDUSTRIES, OF LAUREL, MISSISSIPPI, AND
85 TRANSFORMERS FROM ANIXTER, OF BENICIA
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on April 19, 2017, at
11:00 a.m. for the purchase of 144 transformers for the Electric Utility Department, described in
the specifications therefore approved by the City Council on April 6, 2016; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, tabulated,
and a report thereof filed with the City Manager; and
WHEREAS, the bids meeting the City's specification with the lowest estimated life -cycle
costs are shown below:
Transformer Type
Qty.
6
Supplier
Amount ($)
$ 4,339.44
15 kVA single phase 120/240
Anixter_
25 kVA single phase 120/240
5
Anixter
$ 4,477.93
- 37.5 kVA single phase 120/240
30
Anixter
$33,284.88
50 kVA single phase 120/240
30
Anixter
$37,952.14 _
50 kVA single phase 120/240_
15
Howard Industries
$27,605.55
75 kVA single phase 120/240
40
Howard Industries
$89,604.90
100 kVA single phase 120/240
2
Anixter
$ 5,755.40
75 kVA three phase 120/208
4
Howard Industries
$22,351.66
300 kVA three phase 120/208
4
Anixter
$35,867.13
112.5 kVA three phase 277/480
1
Anixter
$ 6,669.45
150 kVA three phase 277/480
2
Anixter
$14,014.74
500 kVA three phase 277/480
3
Anixter
$34,820.26
1000 kVA three phase 277/480
2
Anixter
$34,941.77
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the bid for the purchase of 59 transformers from Howard Industries, of Laurel, Mississippi, in an
amount not to exceed $139,562.11, and 85 transformers from Anixter, of Benicia, California, in
an amount not to exceed $212,123.14, as shown above.
Dated: May 3, 2017
I hereby certify that Resolution No. 2017-77 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 3, 2017, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi, and
Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
E NIFER FERRAIOLO
rty Clerk
2017-77