HomeMy WebLinkAboutAgenda Report - May 3, 2017 C-04TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for Powerline
ClearingNegetation Management Program Services
MEETING DATE: May 3, 2017
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for
Powerline ClearingNegetation Management Program services.
BACKGROUND INFORMATION: The Electric Utility (EU) maintains approximately 131 miles of
overhead primary and sub -transmission electric lines and 122 miles
of underground cable to provide service to over 26,000 customers.
The State of California, General Orders 95 and 128 obligate the EU to clear vegetation from and around
primary and sub -transmission lines as well as maintaining operational clearance around underground
appurtenances such as pad -mounted transformers. Doing so has a direct impact on system reliability,
restoration efforts, public safety, and employee safety; in addition, it is prudent industry practice.
The existing contract with Utility Tree Service was awarded at the June 19, 2013 City Council Meeting
with authorization to extend the contract for three additional one-year terms. The current contract is set to
expire on June 30, 2017, and a successor contract is required to support the daily and emergency
operations of the EU.
Specifications are on file at the EU; the updated specifications include inventorying tree population and
construction of a digital database; pre -inspection and post -inspection activities; program management;
work -order management; and superintendence. The contract will have an initial term of three fiscal years,
beginning July 1, 2017, with an option to extend for two additional one-year terms at the sole discretion of
the City. If all extensions are executed, the contract for powerline clearing/vegetation management
program services will expire at the conclusion of Fiscal Year 2022/2023.
FISCAL IMPACT: The anticipated not to exceed value for the initial term is $750,000 annually.
Actual fiscal impact is unknown until bids are received and reviewed by
Staff. There is no impact to the General Fund from the recommended
action as this is an Electric Utility expense.
FUNDING AVAILABLE: Funding is included in the Electric Utility's draft budget for FY2017/2018
and will be included in subsequent fiscal years.
cQEiizabeth A. I rkley
Electric Utility Director
PREPARED BY: Charles J. Berry, Electric Utility Superintendent
EAK/CJB/Ist
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APPROVED:e.,i MNn Schwab.—b_ . - ' ity Manager