HomeMy WebLinkAboutAgenda Report - April 19, 2017 C-05TM
AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Bids for the Purchase of Medium Voltage Cable from
The Okonite Company of San Ramon ($123,209.98)
MEETING DATE: April 19, 2017
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION
Adopt a resolution awarding bids for the purchase of medium
voltage cable from The Okonite Company of San Ramon in the
amount of $123,209.98.
BACKGROUND INFORMATION: On April 6, 2016, the City Council approved specifications and
authorized the advertisement of bids to procure distribution cable.
The Electric Utility advertised bids on March 18 and 22, 2017 to purchase 30,000 feet of 1/0 EPR
(Ethylene Propylene Rubber insulated) cable; 11,000 feet of 1100 kcmil (Thousand Circular Mil; 1 kcmil =
0.51 square millimeters) cable and 16,405 feet of fiber optic cable. On March 29, 2017 bids were opened
with seven suppliers submitting proposals with the following results:
Vendor name
30,000 feet of
1/0 EPR cable
11,000 feet of
1100 kcmil cable
16,405 feet of
fiber optic cable
Platt Electric Supply
$60,609.37
$70,913.50
No bid
Southwire c/o Young & Co.
$60,059.85
$71,909.11
No bid
Prysmian c/o Pacific
Utilities
$78,864.27
$86,324.96
No bid
The Okonite Company
$57,570.83
$65,639.15
No bid
Anixter
$74,379.83
$75,784.89
No bid
Wesco Distribution, Inc.
No bid
No bid
$22,272.25
Vocom-NWF No bid
No bid
$17,588.01
Note: Actual cost shown includes delivery and tax.
Staff reviewed the proposals and deemed that The Okonite Company is the lowest responsive bidder
compliant with the approved specifications for both the 1/0 EPR cable and the 1100 kcmil cable. There
were no responsive bids for the fiber optic cable.
Due to the high speed manufacturing process of the cable, it is an industry practice to allow a tolerance
of +/-10 percent on the length of cable produced and shipped at the cost per feet as specified in the bid.
FISCAL IMPACT: Procurement cost is $123,209.98
FUNDING AVAILABLE: Included in FY 2016/17 Budget Account No. 500.13496.
APPROVED:
Step en Schwabaue
y Manager
Adopt Resolution Awarding Bids for the Purchase of Medium Voltage Cable from The Okonite Company of San Ramon ($123,209.98)
April 19, 2017
Page 2 of 2
Andrew C. Keys
Deputy City Manager/Internal Services Director
r
/1/(A
Ii3atSeth A. Kirkley
ectric Utility Director
PREPARED BY: Hasan Shahriar, P.E., Senior Power Engineer
EAK/JM/HS/Ist
RESOLUTION NO 2017-72
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE BID FOR THE PURCHASE OF MEDIUM VOLTAGE
CABLE FROM THE OKONITE COMPANY, OF SAN RAMON
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 29, 2017 at
11:00 a.m., for the purchase of medium voltage cable for the Lodi Electric Utility Department,
described in the specifications therefore approved by the City Council on April 6, 2016; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Vendor name
30,000 feet of
1/0 EPR cable
11,000 feet of
1100 kcmil cable
16,405 feet of
fiber optic cable
Platt Electric Supply
$60,609.37
$70,913.50
No bid
Southwire c/o Young & Co.
$60,059.85
$71,909.11
No bid
_
Prysmian c/o Pacific Utilities
$78,864.27
$86,324.96 _
No bid
The Okonite Company
$57,570.83
$65,639.15
No bid
_
Anixter
$74,379.83
_ $75,784.89
No bid
Wesco Distribution, Inc.
No bid
No bid
$22,272.25
Vocom-NWF
No bid
No bid
$17,588.01
WHEREAS, responsive bids were received for the 1/0 EPR cable and 1100 kcmil cable,
but no responsive bids were received for the fiber optic cable; and
WHEREAS, due to the high-speed manufacturing process of the cable and in
accordance with the common industry practice, a +/-10 percent tolerance on the length of cable
produced and shipped will be allowable at the cost per feet as specified in the bid; and
WHEREAS, staff recommends awarding the bid for the purchase of 30,000 feet of
1/0 EPR cable, and 11,000 feet of 1100 kcmil cable from The Okonite Company in the amount
of $57,570.83 and $65,639.15, respectively.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the bid for the purchase of 30,000 feet of 1/0 EPR cable, and 11,000 feet of 1100 kcmil cable
from The Okonite Company in the amount of $57,570.83 and $65,639.15, respectively.
Dated: April 19, 2017
I hereby certify that Resolution No. 2017-72 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 19, 2017, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi, and
Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
T)r\-AA‘L'426NNIFER . FERRAIOLO
City Clerk
2017-72