HomeMy WebLinkAboutAgenda Report - January 5, 2000 E-134 h
CITY OF LODI COUNCII. COMMUNICATION
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AGENDA TITLE: Authorize the City Manager to enter into a Reimbursement Agreement with G -REM
Inc., for the City's share of the West Side Facility Master Plan.
MEETING DATE: January 5, 2000
PREPARED BY: Community Development Director
RECOMMENDED ACTION:
BACKGROUND INFORMATION:
Authorize the City Manager to enter into a Reimbursement
Agreement with G -REM Inc., for the City's share of the West
Side Facility Master Plan. This action will allow the City of Lodi
to reimburse G -REM, Inc., (Geweke Properties) for consultant
costs associated to the West Side Public Facility Master Plan.
The area west of Lower Sacramento Road between Sargeant
and Kettleman Lane is receiving increasing development
attention. Proposed infrastructure in this area is not completely
sited. The West Side Public Facility Master Plan will provide
recommendations on the most suitable locations for the following
City facilities:
• Storm water detention basin & park
• Electric utility substation
• Minor north/south collector street
G -REM, Inc. is in the planning stages for property they own at the north west corner of Lower
Sacramento Road and Kettleman Lane. The public facilities that have yet to be sited may have some
impact in the future development of their property. In an effort to comprehensively plan for these facilities
in a timely manner, G -REM has offered to take the lead in assisting the City. All of the City Departments
involved (Public Works, Electric Utility, Parks & Recreation) have agreed to work cooperatively in this
Master Plan. The consultant proposed is RRM Design Group from Oakdale. RRM is a full-service firm
with capabilities in all the disciplines required.
Funding for the City's work will come from the various impact fee accounts for which we collect fees
based on these facilities.
Funding Available: U M. 'Ci o
Vicky McAt ie
Finance Director
Cc: Public Works Director
Electric Utility Director
Parks & Recreation Director
Konradt Bartlam
Community Development Director
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APPROVED: <'" -' / ...._..k -Er -:',44-7.—.41/1/1_,K____,
H. Dixon Flynn -- City Manager
cc9927.doc 12/23/99
\I P f •• I C. ` c. r. 0 L 1•
Friday, October 15, 1999
Mr. Dale N. Gillespie
Director of Operations, Corporate Secretary
G -REM, inc.
920 S. Cherokee Lane, Suite A
Lodi, California 95241
RE: LODI WESTSIDE MASTER PLAN
Dear Dale:
COPY
It is a pleasure to submit to you the attached scope of work and budget for the preparation of the
Master Plan for the Lodi Westside growth area. In responding to your request. I have included
below a statement of our project understanding followed by a detailed scope outline with
associated budgets for each task.
Project Understanding
Geweke Properties owns approximately 40 acres of land at the northwest corner of Lower
Sacramento Road and Kettleman Lane on the west side of Lodi. Geweke's property is in the City
limits and 20 of the 40 acres have been approved for commercial development. A tentative
map/development permit for residential development has been filed with the City of Lodi for the
remaining 20 acres. However, there are several major facilities that will ultimately be located in
the larger west side growth area of Lodi, which may be impacted by the development of this 20
acres if not accounted for now. Therefore the City has requested Geweke Properties to engage the
services of a land use planner for the purposes of siting these facilities.
The Westside growth area encompasses approximately 310 acres that are within the City of Lodi
Sphere of Influence. City plans call for the construction of major facilities in this area. These
include a storm water detention basin, park, electric utility substation and a minor north/south
collector street. While the location of each of these facilities could affect or be affected by the
Geweke Properties project, the most immediate concern is the alignment of the north/south
Collector Street. In turn, the ultimate alignment of the Collector Street may directly impact the
location of the other facilities. And finally, the location of each of these facilities may have an
affect on land uses in the area. Therefore the City has requested the preparation of a Master
Facilities Plan, which for purposes of this proposal will be referred to simply as The Westside
Master Plan. The final product will be a series of maps and a brief document with supporting
text.
Mr. Dale Gillespie
October 15, 1999
Page 2
Another important component of this planning effort is the participation of property owners
within the plan area. To facilitate this Master Plan effort and ensure an adequate level of
involvement from the area property owners, (which is important for political buy -in), we have
included two property owner information meetings/workshops in our scope of work. The
attached scope of work outlines the tasks necessary to fulfill this project understanding and
purpose.
Dale, we are looking forward to providing Geweke Properties and the City of Lodi the master
planning services necessary to bring the larger vision for this area of Lodi into focus, thereby
enabling Geweke properties to move forward with their residential development plans. Call if
you have any questions or need more information. You may authorize RRM to proceed by
signing the scope of work below and on the attached Exhibit A-1 where noted. I look forward to
working with you and "Rad" at the City.
Sincerely,
RRM
IGN G'!LP
n B. Wilbanks, AICP
ncipal
Mr. Dale Gillespie
October 15, 1999
Page 3
Attachment A
Scope of Work
Task Description Budget
TASK A Project Startup $3,100
RRM Design Group will meet with the client and city staff and secure all the necessary information from
the city to initiate the research of relevant information and the preparation of the necessary base maps
and graphics for the plan area. This kickoff meeting will include the discussion of schedule, specific
timing of property owner meetings and methodology for overall project management and coordination.
RRM will prepare a schedule for discussion prior to the meeting and prepare the base maps following the
meeting. It is assumed that all information regarding base mapping, sewer, water, drainage and
transportation issues is readily available from the city. Base mapping info should be available on Auto
CAD Release 14 format.
TASK B Research and Issue Identification $4,000
RRM Design Group will review and research all the available information secured from the client/city.
In addition. RRM will conduct a complete site walkover to analyze conditions on site and surrounding
land uses. This site visit will be documented through the use of photographs that will be used as
reference throughout the process. As a result of this effort, a constraints and opportunities diagram will
be prepared along with an issues summary memo to discuss with city staff.
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TASK C Preliminary Land Use and Circulation Diagram $3500
RRM Design Group will prepare alternative Land Use and Circulation Diagrams (maximum three) based .2,.
on the constraints analysis and city's general plan and master plan policies. These graphics will be i�rr
produced in a sketch format for presentation purposes to be utilized in the first property owner acgt
meeting/public workshop. �'-4 j'
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TASK D Property Owner Meeting/ Workshop #1 $2,500 S /
RRM Design Group will conduct. with the client/city staff, the first meeting to present the initial findings
of the research and constraints analysis setting forth existing plans, goals, and objectives for the area.
The preliminary land use plan and design concept ideas will also be presented for discussion. Feedback
from the property owners (and general public if invited) will be solicited. A memo identifying the results
of the first workshop will be prepared to document plan direction and desired action.
TASK E Refined Land Use and Circulation Plan Concepts
$3,700
RRM Design Group, based on the input received from Workshop #l, will prepare a refined land use and
circulation plan and design concepts for the planning area showing the siting and alignment of the four
major facilities identified in the project understanding above. Ideas/concepts that specifically respond to
comments raised in the Property Owner meeting #1 will be referenced for the sake of clarity.
Mr. Dale Gillespie
October 15, 1999
Page 4
TASK G Property Owner Meeting/ Workshop #2 $1,700
RRM will coordinate and conduct Workshop #2, in conjunction with city staff, to present the refined
plan design concepts and other planning issues to the stakeholders and general public. Input received at
this workshop will be critical in identifying final refinements to the plan effort. The plan and plan
concepts will be presented with an opportunity for comments, questions and answers following the
presentation.
TASK H Prepare Draft Master Plan Document
$17,500
RRM Design Group will make any final plan revisions and adjustment to land use. circulation, facility
siting, goals, objectives, policies, etc. and create an administrative draft master plan document for review
by city staff. Following review by the city staff, RRM will prepare a hearing draft version of the
document and for processing through Planning Commission and City Council. It is assumed that the city
staff will be preparing the environmental documentation for the proposed Master Plan. In the event staff
would like assistance from RRM Design Group. we can provide this as an addendum to this scope of
work.
TASK 1 Public Hearings $1,680
RRM Design Group will prepare for and attend one Planning Commission meeting and one City Council
meeting for presentation of :he Master Plan. In the event that additional hearings are required. RRM will
provide representation as requested by the client/city on a time and material basis pursuant to the rates,
terms and conditions in the attached Exhibit Al or as otherwise described in a future contract addendum.
Representation at the Planning Commission and City Council hearings will involve the participation of a
principal and project manager for the project as well as city planning staff. For the sake of budgeting for
this task, and to allow for preparation time as well as attendance at the hearing, a budget of 8 hours per
hearing has been utilized.
TASK J _ Final Plan Preparation $3,000
RRM Design Group based on comments received, and final action taken by the City Council will prepare
al r- ' '.ns to the Lodi Westside Master Plan Document. The Final Plan document will be provided
in a . mera re .y" format co the city with ten copies. Additional copies can be provided as requested.
Cost for : • •• tion of the document is included in Task K below. This task assumes that only minor
revisions will be necessary. If any major revisions are required, RRM will negotiate the cost associated
with providing those revisions.
TASK K Miscellaneous Administrative Expenses
$2,035
In the conduct and provision of the above tasks and services, RRM Design Group will incur out of
pocket expenses. This task is established to allow for the accounting and reimbursement of those
expenses. The dollar amount is an estimated amount established on the basis of 5% of the total budget
for services.
Contract Total $42,715
Mr. Dale Gillespie
October 15, 1999
Page 5
Contract Limitations
Authorization of chis scope of work and budget authorizes only those services that are specifically
described in the tasks outlined above. In the event that additional services are required, RRM Design
Group will provide these services pursuant to approval of a written contract addendum authorized by the
city. Additional services will not be provided without written authorization. In the event that additional
services (except the contingency tasks above) are required to respond to environmental issues,
transportation planning marketing or other concerns raised as a result of the planning effort, these
services will also be provided pursuant to an addendum to this Scope of Work.
Schedule
Upon authorization to proceed, RRM Design Group will prepare a detailed schedule for the tasks
outlined above. It is anticipated that this process, as described above, will take from six to nine months
to complete. This does not include or anticipate any environmental work that may be required beyond
the certification of a negative declaration. Confirmation of the schedule will be addressed at the kickoff
meeting.
ACCEPTED AND AUTHORIZED TO PROCEED BY LANDOWNER:
Geweke Properties
Mr. Dale Gillespie Date
Director of Operations, Corporate Secretary
RRM De g Group
Mr./Wilbanks AICP
yficipal
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