HomeMy WebLinkAboutAgenda Report - March 15, 2017 C-14 ERTM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-14
AGENDA TITLE: Receive Report Regarding Final Costs for the November 8, 2016, General
Municipal Election
MEETING DATE: March 15, 2017
PREPARED BY: City Clerk
RECOMMENDED ACTION: Receive report regarding final costs for the November 8, 2016,
General Municipal Election.
BACKGROUND INFORMATION:
On May 4, 2016, the City Council approved entering into a contract
with the County of San Joaquin for the County Registrar of Voters to
provide certain services for the November 8, 2016, General
Municipal Election.
Preliminary estimates from the Registrar's Office projected the election costs at approximately $90,000
for no measures and $104,000 for a City -initiated measure. As Council will recall, the election for Council
Members was cancelled due to the fact there were not more candidates than offices to be elected.
Further, the City put forth two measures for consideration by voters. The actual cost totaled $114,319.11,
as detailed on the attached invoice marked Exhibit A.
FISCAL IMPACT $114,000 was budgeted for the November 8, 2016, General Municipal
Election, which resulted in an increase to the City of approximately $320.
FUNDING AVAILABLE: 14,319.11 - Election Account (10005000.72450)
usan Bjork, Supervjhg Budget Analyst
JMF/pmf
Attachment
APPROVED:
nifer M
ity Clerk
0-N
erraiolo
ep en Schwabauer, City Manager
SAN JOAOUIN RECEIVED
COU NTY
Greatness grows here.
!ITV CLERK
February 27, 2017
City of Lodi
Attn: Jennifer M. Ferraiolo, CMC City Clerk,
P.O. Box 3006
Lodi, CA 95241
RE: Invoice No. 3554
Dear Ms. Ferraiolo,
Information Systems Division
Jerry Becker, Director
David Newaj, Assistant Director
Austin Erdman, Registrar of Voters
Tura Morice, Hospital CIO
The cost for conducting the November 8, 2016 Presidential General Election for the City
of Lodi is $114,319.11.
The attached invoice gives you the breakdown of costs for your agency/district.
Payment of costs should be returned to:
San Joaquin County
Office of the Registrar of Voters
44 N. San Joaquin Street, Suite 350
Stockton, CA 95202
If you have any questions regarding this billing, please call me at (209) 468-3194.
S'ncerely,
Austin G. Erdman
Registrar of Voters
44 N. San Joaquin Street, Suite 455 1 Stockton, California 95202 1 T 209 468 3940 1 F 209 468 2178
SAN JOAQUIN
—COU NTY—
AGENCY/DISTRICT:
TITLE OF ELECTION:
DATE OF ELECTION:
Information Systems Division
ITEMIZED COST
City of Lodi — Measures R & S
PRESIDENTIAL GENERAL ELECTION
NOVEMBER 8, 2016
REGISTERED VOTERS: 31,061
BALLOT TYPES:
2
COST PER REGISTERED VOTER: $3.68
ITEM
Sample Ballot Booklet Measure Pages
Sample Ballot Booklet (Balance of Cost)
Official Paper Ballots
Other Charges
Polling Place Rental
Postage
Measure Publications
General Publications
Transportation
Election Officer/Field Inspector Payroll/Polling Place
Election Night Workers Payroll
Office Salaries Payroll — Permanent Employees
Office Salaries Payroll — Temporary Employees
Employment Agency / Contract Employees
Fringe Benefit (FY 2015-16) 71.90%
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INVOICE NO. 3554
AMOUNT
$ 32,511.25
$ 14,403.53
$ 3,397.17
$ 4,858.42
$ 42.85
$ 1,018.16
$ 0.00
$ 149.97
$ 571.63
$ 8,886.37
$ 320.51
$ 3,699.31
$ 9,199.85
$ 1,786.76
$ 2,659.81
SAN JOAQUIN
COUNTY
ITEMIZED COST — Page 2
Information Systems Division
Utility & Equipment (FY 2015-16) 41.86% $ 5,399.59
SJC ISD Support $ 6,508.86
Duplicating Services $ 297.70
Security Services (Sheriff's Office) $ 176.24
Precinct Supplies $ 1,664.84
Mileage (Motor Pool) $ 221.74
Absentee Costs $ 9,300.32
Storage Warehouse Rental $ 2,414.41
Provisional Signature Verification Cost $ 853.20
Ballot Sorter (Major Election #4 of 10) $ 679.02
Spanish Translation $ 3,297.60
Candidate's Statement of Qualification $ 0.00
TOTAL AMOUNT: $ 114,319.11
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