HomeMy WebLinkAboutAgenda Report - March 1, 2017 C-12TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE:
MEETING DATE:
AGENDA ITEM
C-12
Adopt Resolution Authorizing Destruction of Certain Citywide Records in
Accordance with the Government Code and the City's Records Management
Policy
March 1, 2017
PREPARED BY: City Clerk
RECOMMENDED ACTION:
BACKGROUND INFORMATION:
City Clerk's office coordinated and
departments pursuant to the City's
provides for the annual destruction
Retention Guidelines.
Adopt resolution authorizing the destruction of certain Citywide
records in accordance with the Government Code and the City's
Records Management Policy.
Section 34090 of the California Government Code provides for the
destruction of certain City records with the approval of the legislative
body by resolution and the written consent of the City Attorney. The
compiled a listing of citywide records to be destroyed from the various
Records Management Program and Policy (2007), which specifically
of said records in accordance with the Secretary of State's Records
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: Not applicable.
Attachments
APPROVED:
■/ A. _ I, Ire
' nifer M. Y erraio a
ity Clerk
en ScF We e ier, City Manager
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the City's Records Management Program
Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of the Department Head, and upon written
approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents
ir�volvcd in litigation or pending audit will not be destroyed.
Department: Administration
Date: 2/21/17
Total No. of Pages: 1
Proposed Destruction
Date: TBD
Division: City Attorney
Prepared By: Peggy Nicolini
Signatu •iff
mi
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Date files closed
Storage Location
Box No.
Billings, Legal
2012 and Prior
City Attorney's Office
Bankruptcy Notices & Proofs of
Claims
2013
"
Code Enforcement/Public Nuisance
Issues
GC34090d
2010
Correspondence, Misc.
2011-2012-2013
Grievance-LPFF (dropped)
2014
"
Hearings, Vicious Dog
2012-2013
"
Invoices, Legal Services — Super
Walmart Litiaation
2012
Litigation Cases —CL +3
CCP 583.320(a)(3); GC34090
2012-2013-2014
City Hall Vault
Pitchess Motions — CL +3
CCP 583.320(a)(3); GC34090
2012-2013
City Attorney's Office
Request for Proposals -Legal
Services
2004
Small Claims — CL +3
CCP 583.3200)(3); GC34090
2013-2014
"
Subject/Project Files
1999- 2014
Subpoenas-
Deposition/Employment/Records
CL +3 CCP 583.320(a)(3); GC34090
2012-2013
Subpoenas/Employment
Records/Public Records — CL +3
CCP 583.320(0(3): GC34090
2012-2013
Department Head:
City Clerk:
Consent is
*City Attorney:
Destruction Completed By:
/r /
r C.1
.
11 II f ..
y the above -listed records:
Date: 2 >!
Date:ii7
Date: 447
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
`Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the City's Records
Management Program Policy and Procedures and with applicable federal and state laws as set
forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management
Program, with the consent of the Department Head, and upon written approval of the City Clerk
and City Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable. retained in the archives. Documents
involved in litigation or pending audit will not be destroyed.
Department:
City Clerk
Date:
1/29/2017
Total No. of Pages:
Efnlniown 3
Proposed Destruction
Date: 4/1/2017
Division: Elections and Operations
Prepared By:'Jennifer Ferraiolo
' nature:
QV i1.. IA
!A./ _�
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Lid -tion
Box No.
OPERATIONS:
2014 and prior
All records listed are
currently stored in the
City Clerk's
Office and/or vaults.
Not Applicable
City Clerk/City Council Calendars
(GC 34090 et seq. - 2 years)
2014 and prior
City Clerk/City Council Travel
(GC 34090 et seq. - 2 years)
2014 and prior
City Clerk/City Council
Departmental Budget Copies
JGC 34090 et seq. - 2 years)
2014 and prior
City Clerk/City Council General
Correspondence
(GC 34090 et seq. - 2 years)
2014 and prior
City Council Regular / Special
Meeting Packets
(Available in e -Records) (GC 34090 et
seq. - 2 years)
2014 and prior
Shirtsleeve Session Meeting
Packets
(Available in e -Records) (GC 34090 et
seq. - 2 years)
2015 and prior
Regular/Special/Shirtsleeve
Session Meeting Recording
Audio/Video
(G C 34090.7 - Current + 3 months)
2014 and prior
Hardcopy Closed Session
Minutes
(GC 34090, 34090.5 - 2 years) (Closed
Session Mines lie. Pemranenll Eleclronicall
Board, Committee, Commission
Applications and Correspondence
— Selected
(GC 34090, 40801- 5 years)
2011 and prior
2014 and prior
Board, Committee, Commission
Applications and Correspondence
— Not Selected
(GC 34090 - 2 years)
Legal Advertising/Proof of
Publications
(CCP 343, 349 et seq., GC 911.2, 34090
- 4 years)
2012 and prior
Attachment A - Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
N:\Administration\CLERK\Records Destruction\2017AUTHORITY TO DESTROY OBSOLETE RECORDS.doc
City of Lodi
Petitions to Legislative Body
(GC 6253, 50115- 1 year)
2015 and prior
Public Hearing Notices
(GC 34090- 2 years)
2014 and prior
-
Public Records Act Requests
(GC 34090 - 2 years)
2014 and prior
Protests from City Council Public
Hearings — Water / Wastewater /
Electric Utility Rates
(GC 34090 - 2 years)
2014 and prior
Protests from City Council Public
Hearings — All Other
(GC 34090 - 2 years)
2014 and prior
Taxicab/Pedicab Permits (Autos
for Hire) (GC 34090 - Termination + 4
gars)
2012 and prior
Weed Abatement Files
(GC 34090 - 2 years)
2014 and prior
ELECTIONS:
Election Calendars
(GC 34090 - Election + 2 years)
2014 and prior
Certificates of Election
(GC 34090 - Election + 2 years)
2014 and prior
Nomination Papers — Elected and
Non -Elected
(EC 'i 7100 - Term + 4 years)
2010 and prior
Notices and Publications
(GC 34090 - Election + 2 years)
2013 and prior
Oaths of Office
(GC 34090, 29 USC 1113 - Term + 6
years)
2008 and prior
Petitions — Initiatives, Recalls,
Referendums
(EC 14700, 17200, 17400, GC 7253.5,
3756.8 - Election + 8 months)
2015 and prior
Candidate Statements
,JGC 34090 - Election + 2 years)
2013 and prior
FPPC:
Form 460 - Campaign Disclosure
Statements, Non -Elected
(GC 81009 - Current + 7 years, Elected -
Permanent)
2009 and prior
Form 460 — Campaign Disclosure
Statements, Committees
JGC 81009 - Current + 7yea+s)
2009 and prior
Form 700 - Statements of
Economic Interest —
Administration/Employees
FPPC O'inions - Current + 7 years)
2009 and prior
Form 700 - Statements of
Economic Interest — Elected
(GC 81009 - Current + 7 years)
2009 and prior
2009 and prior
Form 700 - Statements of
Economic Interest — Non -Elected
(GC 81009 - Current + 7 years)
Form 801 — Gifts to Agency
(GC 81009 - Current + 7 vears)
2009 and prior
Attachment A - Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
N:\Administration\CLERK\Records Destruction\2017AUTHORITY TO DESTROY OBSOLETE RECORDS.doc
Form 802 — Ticket Distribution
(GC 81009 — Current + 7 years)
Form 803 — Behested Payment
(GC 81009 — Current + 7 years)
Form 806 — Appointments
(GC 81009 — Current + 7 years)
City of Lodi
2009 and prior
All Forms Not Specified Above -
Elected and Non -Elected
(GC 81009 — Current + 7 year's)
4/
Department H
City Clerk:
2009 and prior
2009 and prior
2009 and prior
J ('AIL$4
Date: 115111-7
Date:
Consent is he l6y en r• destroy the above -listed records:
�`�
*City Attorne ---,----Date:
Destruction &omplete
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
N:\Administration\CLERK\Records Destruction\2017AUTHORITY TO DESTROY OBSOLETE RECORDS.doc
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Internal Services
Attachment A — Form 4 (Authon.
Date:1/30/17
Pa9P. Proposed Destruction
Total No. of es:
o� I Date: TBD
Division:
Prepared By:
Nancy Spinelli
sign ure: 1 •
. ry,c-e-tri C-i-ae ez.
_Finance/Accounting
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
II Box No.
Payroll Edit Registers
GC12946
2014-2015
Basement
-
Payroll Check Registers
GC12946
2014-2015
Basement
Wage Attachment Report
GC12946
2014-2015
Basement
Overtime Cards
GC12946
2010-2011
Basement
Daily Timecards
GC12946
2010-2011
Basement
Basement
Accounts Payable Final Post
GC34090
2014-2015
Accounts Payable Payment
Register
GC34090
2014-2015
Basement
Accounts Payable Payment
Group
GC34090
2014-2015
Basement
Accounts Payable Cash
Requirements
GC34090
2014-2015
Basement
Accounts Payable Posting
Edit
GC34090
2014-2015
Basement
Accounts Payable Edit Report
GC34090
2014-2015
Basement
Collectors Daily Reports
GC34090
2014-2015
Basement
Misc Journal Entries
GC34090
2011-2012
Basement
Basement
Wire Transfers
GC34090
2012-2013
F&M (Main) Statements
GC34090
2010-2011
Basement
F&M (Payroll) Statements
2010-2011
Basement
^ --`----- ^---_r _
y
"signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
F&M (Central Plume)
2010-2011
Basement
Statements
GC34090
F&M (Money Market)
2010-2011
Basement
Statements
GC34090
DB Claims Bank
2010-2011
Basement
Reconciliation
GC34090
York Activity & Bank 2010-2011
Basement
Reconciliation
GC34090
Accounts Payable Claims
2007-2010
Basement
GC34090
Department Head:
City Clerk:
Consent is hereby given to destroy the above -listed records:
*City Attorney(
Destruction Completed By:
Date: `ISb1),,Y-1
Date: R1111-7
Date:/ /7-.
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Internal Services
Date:
2/1/2017
Total No. of Pages:
1
,Pro osed Destruction
e• : TBD
Division:
Risk Mgmt.
Prepared By:
Kirk J. Evans
Signature:
• .0 -Ea
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Loca '
Box No.
.................... .
GL Claims, Damage —
Paid/Denied per GC 34090,
GC 25105.5 not to include
pollution claims or claims
involving minors
Prior to Dec. 31, 2011
City Clerk's Offfce'®
Department Head:
City Clerk:
Consent is heresy given to destroy the above -listed records:
*City Attorney:
-q,
Date: 2/1/17
Date:_2/1/17
Destruction Completed By:
Date: /541 7 -
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Internal Services
Date:
1/30/17
Total No. of Pages:
2
Proposed Destruction
Date: TBD
Division:
Human Resources
Prepared By:
Cristina Gonzales/'Dt��
Signature:
1 r r
Record Series Title
as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
_(Same
Employee Rights — General
Employees
T + 2; GC12946; 29 CFR
1602; 29 USC 211(e);
203(m); 207(g)
All files prior to
December 31, 2014
Basement
221 W. Pine St.
Employee Rights — Safety
(Police)
T + 5; GC12946; 29 CFR
1602; 29 USC 211(e);
203(m); 207(g)
All files prior to
December 31, 2011
Basement
221 W. Pine St.
Hourly Employees
T + 6; GC12946;
GC34090*29 CFR 1627.3,
Labor Relations Section 1174
All files prior to
December 31, 2010
Basement
221 W. Pine St.
Motor Vehicle Pulls (DMV)
CL + 7; GC12946, *CA91009;
8 USC 1324 (a)
All files prior to
December 31, 2009
Basement
221 W. Pine St.
Non -Safety Employees
T + 3; Reference: 29 CFR
1627.3; CCR Sec 1174; 29
CFR 1602.30.32; GC6250 et
seq; 29 CFR; GC 12946,
34090*1607.4; 29 CFR
655.202; 29 CFR 516.6 et
seq; 45 CFR
All files prior to
December 31, 2013
Basement
221 W. Pine St.
Recruitment
CL + 3; Reference: GC12946;
GC6250 et seq; 29 CFR 1602
et seq 29 CFR 1607; 29CFR
1627.3
All files prior to
December 31, 2013
Basement
221 W. Pine St.
Safety Employees
T + 5; Reference 29 CFR
16273; CCR Sec 1174; 29
CFR 1607.4; *29 CFR
1602.30.32; 29 CFR 655.202;
29 CFR 516.6 et seq; 45 CFR
1068.6(a)
All files prior to
December 31, 2011
Basement
221 W. Pine St.
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Surveys and Studies
All files prior to
Basement
CU + 2; GC 12946, 34090; 29
December 31, 2014
221 W. Pine St.
CFR 516.6(2); 29 CFR
1602.14
Department Head:
City Clerk:
Date: 2////7
Date: c. J l f r 7
Consent is hereby given to destroy the above -listed records:
*City Attomy� Date: 151)1)<7 -
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Public Works
Division:
Administration/Engineering
Record Series Title
(Same as Retention Schedule)
2012 Utility Frame and Cover
Adjustment Project, Various
Locations — CC34090 — 2 years
Date:
1/13/17
Prepared By:
Tiffani Butorovich
Dates of Records
(From and To)
Total No. of Pages: Proposed Destruction
a3
2013 Asphalt Rubber Cape Seal,
Various Streets (6190) — CC34090 — 2
years
2013 Crack Sealing, Various City
Streets — CC34090 — 2 years
2013 and prior
Sig natu
Storage Location`
Da e: TBD
Box No.
City Hall - Public Works
Department
Not Applicable
2013 and prior
City Hall - Public Works
Department
2014 and prior
2013 Extruded Traffic Stripes,
Various City Streets (6222) —
CC34090 — 2 years
CalTip (FY 06/prior to 2010/11) File
#1— CC34090 — 2 years
CalTip (FY 06/prior to 2010/11) File
#2 — CC34090 — 2 years
2013 and prior
2014 and prior
2014 and prior
City Hall Parking Lot Improvements,
221 West Pine Street(9/12-4/13) —
CC34090 — 2 years
City Hall - Public Works
Department
City Hall - Public Works
Department
Not Applicable
Not Applicable
Not Applicable
City Hall - Public Works Not Applicable
Department
City Hall - Public Works Not Applicable
Department
2013 and prior
CNG Grapeline Buses (3-6) —
CC34090 — 2 years
DeBenedetti Masonry Wall
Enclosure, 2360 West Century
Boulevard — CC34090 — 2 years
Debenedetti Park ADA Access —
CC34090 — 2 years Improvement
Project, 2150 South Lower
Sacramento Road — CC34090 — 2
years
Federal Transit Administration (FTA)
5307 Grant Applications/Funding
Requests and Documentation —
CC34090 — 2 years
2014 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works Not Applicable
Department
2014 and prior
City Hall - Public Works Not Applicable
Department
2014 and prior
2014 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works Not Applicable
Department
Galt Funding — CC34090 — 2 years
2014 and prior
City Hall - Public Works
Department
Attachment A — Form 4 (Authority to Destroy Records)
Not Applicable
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Hale Park/Blakely Park Play Area
Improvements 10-09 thru 8-10—
CC34090 — 7 years
2010 and prior
Ham Lane Overlay (Lodi Avenue to
Turner Road) — CC34090 — 2 years
Ham Lane Overlay (Lodi Avenue to
Turner Road) Certified Payroll —
CC34090 — 2 years
2013 and prior
Jeff Case Construction — Downtown
Repair Work — CC34090 — 2 years
2013 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works
Department
2014 and prior
Katzakian Park Restroom Repair
Project, 2735 West Turner Road —
CC34090 — 2 years
Kofu Park Parking Lot Improvements
(1145 South Ham Lane)—CC34090-
2 years
Lockeford & Stockton Traffic Signal
and Lighting Project — CC34090 — 2
_years
Lodi Lake Park — Youth Area Pathway
Improvements — CC34090 — 2 years
Measure K Transit Operation and
Capital 2005 — CC34090 — 2 years
Not Applicable
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works
Department
2014 and prior
2014 and prior
City Hall - Public Works
Department
Not Applicable
Not Applicable
City Hall - Public Works
Department
Not Applicable
2014 and prior
2014 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works
Department
Not Applicable
2014 and prior
City Hall - Public Works
Department
Mills Avenue Overlay (Incline Drive
to Kettleman Lane) — CC34090 — 2
years
Reynolds Ranch Parkway Median
Improvements — CC34090 — 2 years
Well 27 On -Site Improvements, 2360
West Century Boulevard — CC34090
— 2 years
2013 and prior
Not Applicable
City Hall - Public Works
Department
2013 and prior
Not Applicable
City Hall - Public Works
Department
Not Applicable
2012 and prior
Well 27 On -Site Improvements, 2360
West Century Boulevard - Certified
Payroll — CC34090 — 2 years
Well 27 On -Site Improvements, 2360
West Century Boulevard - Contract
Change Orders/Contract Payments —
CC34090 — 2 years
Well 6R Granular Activated Carbon
Filter System — Specifications —
CC34090 — 2 years
Zupo Field Outfield Wall Renovation
Project, 350 N. Washington Street —
CC34090 — 2 years
City Hall - Public Works
Department
2012 and prior
City Hall - Public Works
Department
2012 and prior
Not Applicable
Not Applicable
City Hall - Public Works Not Applicable
Department
2013 and prior
2013 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works
Department
Not Applicable
*In all cases, original plans are maintained.
Department Head: C L O i =-'-
City Clerk: '• 11(k
lll�,�$j
Date: { . 13.1
Date:
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Consent is hereby given to destroy the above -listed records:
*City Attorn� Date: .11..s/ l7 -
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Public Works
Division: Municipal Utilities Services
Record Series Title
(Same as Retention Schedule)
Date: 1/30/2017 I Total No. of Pales: 1
Proposed Destruction
Date: TBD
Prepared By: Tosha Bone Signature:
Dates of Records
Administration -Recruitment
GC12946;GC6250 et seq; 29
CFR 1602 et seq 29 CFR 16071
29CFR 1627.3
(CL +3)
Storage Location
2013 and prior
Box No.
Municipal Utilities Services
Supply Room
1 i3z
Le,S
Department Head:C1C Date: 1 ' - 11
City Clerk:
7r1. :)--;Ac. [ Date: a l i // 7
here given to destroy Consent is y y the above -listed records:
*City Attorney:(
Destruction Completed By:
Date: . 5/ o
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Electric Utility
Date:
January 19, 2017
Total No. of Pages: 1
Proposed Destruction
Date: T D
Division:
Administration
Prepared By:
Linda Tremble
Signature: ���
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
Invoices
GC34090 et seq. — 2 years
2013-2014
2008
EU / Admin
EU / Admin
EU -01
EU -01
Purchase Orders
GC34090 et seq. — 4 years
Accounts Receivable
GC34090 et seq. — 4 years
2009-2011
EU / Admin
EU / Admin
EU -01
Billing Records
GC34090 et seq. — 2years
2014
EU -01
Applications
GC34090 et seq. — 2 years
2001-2014
EU / Admin
EU -01
Bids, RFQ, RFPs
GC34090 et seq. — 2 years
2011-2012
EU / Admin
EU -01
Department Head:
City Clerk:
Date: f./2.--//7---
Date:
/2-/«
Date: a 1111 ']
Consent is hereby given to destroy the above -listed records:
*City Attorney. Date: .51,3D/7--
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Nate: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
PRCS
Date:
1/25/17
Total No. of Pages:
1
Proposed Destruction
Date: TBD
Division:
Administration
Prepared By:
Terri Lovell
Signature:
uC
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
After School Program
Registration Forms
— CU + 2
2003 — 2014
PRCS Office
1 - 12
_(GC34090)
After School Program
Employee Files (GC34090;
GC6250) — CU + 2
2002 — 2014
PRCS Office
13 - 14
Reservations
(GC34090) — CU + 2
2014
PRCS Office
15
Reservations
(GC34090) — CU + 2
2013
PRCS Office
16
Revenue Recap Forms
(GC34090.7) — AU + 7
2012
PRCS Office
17
Department Head:
City Clerk:
Consent is hereby given o destroy the above -listed records:
*City Attorney:--^�`
Destruction Completed By:
"9-;-AMASr-t]
Date: ///-/7
Date: a I t II
Date: =-/5" j .)1)/ f -
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Community Development
Date:
1/30/17
Division:
Neighborhood Services
Total No. of Pages: Proposed Destruction
1 Date: TBD
Prepared By: Signature:
Kari Chadwick
Record Series Title
(Same as Retention Schedule)
Dates of Records Storage Location1 Box No.
(From and To)
Copies of:
CDBG Program Files
24CFR570.502(b)(3);
241CFR85.42 & OMB Cir. A-110,
Attach. C.
CDBG Program Files
24CFR570.502(b) (3);
241CFR85.42 & OMB Cir. A-110,
Attach. C.
2006/07
2007/08
2008/09
City Hall — CDD
CDD -02
FTHB Program Files — No
Loan Files
24CFR570.502(b)(3);
241CFR85.42 & OMB Cir. A-110,
Attach. C.
2009
City Hall — CDD
CDD — 02
City Hall — CDD
CDD — 03
Department Head:'
City Clerk:
Consent is hereby given to destroy the above -listed records:
Date:
*City Attorney:Date:
Destruction Completed By:
Printed Name
Signature
Attachment A — Form 4 (Authority to Destroy Records)
Date
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and. if applicable. retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Community Development
Division:
Building, Neighborhood
Services, and Planning
Record Series Title
(Same as Retention Schedule)
Date:
1/27/17
Prepared By:
Kari Chadwick
Total No. of Pages:
1
Proposed Destruction
Date: TBD
Signatur :
r
Dates of Records —I Storage Loc • ti n
(From and To)
Box No.
Copies of:
Copies - Invoices / Claim
Vouchers / Settlements
w/backup docs
(GC 34090 et Seq — 2 years)
Prior to Jan. 2014
City Hall — CDD
CDD — 01
Deposit Receipts
(GC 34090: CCP 337 / AU+2)
Prior to Jan 2014
City Hall — CDD
Payroll Documents Prior to Jan. 2014
(GC34090: 29 CFR 516.2 AU+6)
Prior to Jan 2014
Misc. Correspondence
(GC 34090 et Seq — 2 Years)
CDD — 01
City Hall — CDD
City Hall — CDD
CDD — 01
CDD — 01
Department Head:. Date: g ' 17
City Clerk: ), `JQ.t,ter J Date: a -i I (t 1
Consent is he eby given to destroy the above -listed records:
*City Attorney:(( )
Destruction Completed By.
Date:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable. retained in the archives.
Documents involved in litigation or pendinq audit will not be destroyed.
Department: Police
Date: 01/17/17
Total No. of Pages: D.
Proposed Destruction
Date: TBD
Division: Administration
Prepared By: H. Kirschenman
E a r@:
,�'1C
(-
..........
Recordd Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
Administration/Internal Affairs
Investigations
01/01/11-01/01/12
(GC34090)
Internal Affairs Sgt.
File Cabinet
Background investigations
and employment records of
previous Lodi Police
De•artment emplo ees
2012 and prior
(GC34090)
Administration File
Room
Background Investigations
not hired)
2014 and prior
(GC34090)
Administration File
Room
Employee Timecards and
related payroll records
2013 and prior
(GC34090)
Administration File
Cabinet
Fugitive Warrant Documents
2012 and prior
(GC34090)
Administration File
Cabinet
Subpoena Documents
2014 and prior
GC34090)
Administration File
Cabinet
Departmental Budge Copies
2013-2014
( C34090)
Police Admin -Mgt
Analyst Office
Police Admin -Mgt
Analyst Office
Grant- COPS Application
2009 and prior
(GC34090)
Federal Block Grant
2008 and prior
(GC34090)
Police Admin -Mgt
Analyst Office
Handicap Parking Appeals
2013 and prior
(GC34090.7)
Parking citation room
Parking Appeals
2014 and prior
(GC34090.7)
Parking citation room
Parking Citations 2014 and prior
(GC34090.7)
Parking citation room
Workers Compensation
(Departmental Copies/non-
working files)
2009 and prior
(CCR14311)
Police Admin -Mgt
Analyst Office
Badge Ordering File
2014 and prior
(GC34090)
Administration Office
filing Cabinet
Correspondence
2013 and prior
2013 and prior
1
Administration Office
Filing Cabinet
Administration Office
File Cabinet
Tuition Reimbursement file
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Concealed Weapons Permit
Closure +2
Administration Office
(GC34090)
File Cabinet
Subpoena Log Tracking
CU +2 (2014 & prior)
Electronic- Public
System
(GC34090)
Folder- Admin Docs
Work Schedules
CU=2 (2014 & prior)
Electronic -Public
(GC34090)
Folder -Work
"
Schedules
Department Head: /&-(__.,�
City Clerk: \
Consent is her- y given o destroy the above -listed records:
Date: Of 5°1'7
Date: ,9,11I1i
*City Attorney: ' r Date: -P-r :5/ D /
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will heleviewed for historical value and. if applicable. retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Qp rtn,f J
�i
Dat /
Total No. Pages:
Droeosed gest F� Y
Date: j� /'']
Division:
Pr anf?d B :
Signature:
Record Series Title
ame as Retentio chedule}
Dates of Records
(From and To)
Storage Location
Box No.
,$ r -i- e r-,ki' 5. F; 13
/ ?g3--..0 / /
lin /.�s
(1_,39-L5',0
a r-ry\e tr k..._b
/9 9' _6 --,10/ /
frS
-ifa )---771e rs
_..?
7
I itil:
fir
f
Department Head:
City Clerk:- 04.
Consent is hereby giv e to destroy the above -listed records:
rn �
Date: x11310
"City Attorney: -. Date: {1 f'
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable. retained in the archives.
Documents involved in litigation orpendinq audit will not be destroyed.
Department: Police
Date:01/27/17 I Total No. of Pages:
J
Proposed Destruction
Date: TBD
Division: Administration
Prepared By: Jennifer Howell
Signature: -
Q
M��Q
Record Series Title
(Same as Retention Schedule)
Dates of Records Storage Location
(From and To)
Box No.
Training Records Non -Safety
2009 and prior
(GC6250 et seq)
2013 and prior
(GC34090)
Administration Filing
Cabinet
Accounts Payable
Invoices
2014 and prior
(GC34090)
Claim Vouchers
Business Expense Reports
Trainin./Travel)
"
Purchase Orders
LI
Pager Bills
II
Cellular Phone Bills
It
II
Training Materials
2014 and prior
(Cal Code)
(*Reg3204(d) et seq)
"
Vehicle Ownership & Title
Life of vehicle
(VC9900 et seq)
Contracts
2012 and prior
(CCP337.2,343;
BP7042.5)
Management
Office
Analyst
Bids,RFQ,RFP
Successful
2015 and prior
(GC34080: CCP337)
Department Head: bCf Date: 61-76/7
City Clerk: � ,,[�,�b. �i1_.r �r� z_ Date: ()hi/7
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Consent is hereby given to destroy the above -listed records:
I �-- �- —� „ s �.�, J7 -
*City Attorney,: t T Date: �! /
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed / disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Police Date:01/18/2017
Division: Records
Prepared By: B. Hill
Record Series Title
(Same as Retention Schedule)
Traffic Citations
Arrest/Booking Sheets
Statistical Reports (UCR)
Permits — Permit Applications
(Massage, Card Room,
Peddler, Solicitor, Tow Truck,
Pawnbroker, Secondhand
Dealer etc.)
Subpoena's
Dates of Records
(From and To)
2014 & Prior
(GC 34090)
2010 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
Total No. of Pages:2
Signature
Storage Location
Proposed Destruction
TBD
Box No.
LPD Records
LPD Records
LPD Records
2014 & Prior
(GC 34090)
LPD Records
Arrests 11357 & 11360 H&S
Sealed Adult / Juvenile
Reports
2014 & Prior
(GC 34090)
2014 & Prior
(H&S 11361.5)
LPD Records
LPD Records
Destruction Date 2015
and prior (PC 851.8,
WIC 826(a)&(b),
781(a))
Records related to deceased
persons (not including
homicide victims)
C -Pouches
Date of Death
12-2014 and prior
(GC 34090)
LPD Records
LPD Records
Misdemeanor arrest
date 2006 & prior (GC
34090)
LPD Records
Live Scan Billing Records
2014 & Prior
(GC 34090)
In Custody & Out of Custody
Lists
Daily Cash Drawer Receipts
2014 & Prior
(GC 34090)
DMV Re-exam forms
NCIC Report
2014 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
LPD Records
LPD Records
LPD Records
LPD Records
LPD Records
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
CHP 180's
Scanned Documents
No longer Interested Forms
2014 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
LPD Records
LPD Records
LPD Records
Department Head: tJ ��_ Date: c'iscY7
City Clerk: (24
Date:
Consent is hereby given'o destroy the above -listed records:
*City AttorneyDate: 5 (7-
I
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Police
Date: 01/30/2017
Total No. of Pages:
oa)e~
Proposed Destruction
Date: TBD
Division: Code Enforcement
Prepared By: N Baker
Siguat : —
-
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Lac o
Box No.
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
2014 and prior
(GC34090d)
Basement Storage
Basement Storage
1
2
Case files, Logs, Violations,
zoning & property.
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Basement Storage
3
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Basement Storage
4
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Basement Storage
5
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Basement Storage
6
7
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Desk Area
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC3409Od)
Desk Area
8
%\
Department Head: /
City Clerk:
M'
Consent is hereby given
*City Attorney,' ) -4 —
destroy the above -listed records:
Date: 01 31 1 7
Date:
Date/S/f)(7-
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Deartment:
�,-,g
Date:
2.%k- _c_t_
Total No. of Pages: I
Proposed Destruction
Date: TBD
Division:Prepared
5 LA v Po S t � ,. c S
By:
16" rlv,., ; 6> e..,
Signature:
l< ,,-N 1.J6 -,....c.,... -S-1.,
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
r.v\c-.e,eQ .i7:>Qc, 1�i--N-s
Zo,•-i • 7,,c ,,,
?i -c.-,yi-A-LA
',f�f`CV- f-\rAC
1-e7l�,Ze.)t�
117}�{^L `S'�}'b1%�`�e
i C CjC
f i 23 'SCJ Li LI p5
7�ii , ` 7-0tk.s,
PrI) f, l f2e_ lotCar9
/�
4' +.....106,---e
Department Head
City Clerk:
Date: ef5D/7
._E.vt Date:
Consent is hereby glen to destroy the above -listed records:
*City Attorne
Destruction Completed By:
Date:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Departi?ent: VU lkyam-A-1.11-1,
1...4361i hiu I�6t 1 .4' 1)iCiS
Date:
H61'17
Total No. of Pages: l
_
Proposed Destruction
Date: TBD
Division:/�ti •
(0 l f r> fnA •�!'j 1 CQ
Prepared = :
1► n '.r' B Panatr-
Dates of Records
(From and To)
Storage
Signature:
Location
4 L
Box No.
.
Record Series Title
(Same as Retention Schedule)
40 10 T roc ! k1 -Bilis
6i 0
km,' S °-t
-- 1
PO IU Vot)c4 ills
7-`7-1) t~ -1..-II
(WI t n141 Si
2.
l..)1\ iohrrQ, toss
iJ1-)() .5-0 3-1-11
AnIniLI' Si i-tr'
i. a
atm I I LI`rj,,15e
AY\ O 11
Iv>Vi .Shp�l
®1 t aa4pt3
,C.
.Tin - e,.to 1i
PCy1 WO/4 51Q -
i" y
a Olt fie c 4h
L? it - [dc - X I I
f ► rnti t ShOia—
S
.OR Li Li4n V5
TArh - petz Gott
p'rr,trv14( 510 -1,,--
4t6
r1
Department Head: Oc
/t.J Date: 0/3a17
City Clerk:
Consent is hereby
City Attorney l ' Date: : 5 ,L>u -
Destruction Completed By:
"-.7)1.7t1 AA Q.,A,T4)
iven to destroy the above -listed records:
Date: a. ldl)
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
C�,C34vit 0
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Police
Date: 01/17/17
1 Total No. of Pages: Proposed Destruction
Date: TBD
Division: Investigations
Prepared By: Lt. S. Nelson
Signature:
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Logon
Box No.
Informant Files
01/01/06-01/01/07
Special Investigations
Pawn/Second Hand Files
01/01/14-01/01/15
Investigations
Pawn Slips
01/01/13-01/01/14
Investigations
Range Inventory
01/01/14-01/01/15
Range Master File
Claim Files
Closure +6
Investigations
r\
Department Head: 1 tet-'
City Clerk:
Date: 6 24)-2-/ 7
Date: d--1?-)0
Consent is hereby given tV destroy the above -listed records:
*City Attorney:
Destruction Completed By:
Date:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Fire
Date: 1/18/17
Total No. of Pages: 1
Proposed Destruction
Date: TBD
Division: Fire Admin
Prepared By: Cari Shates
Dates of Records
(From and To)
Storage
Signatur,k/C
Location
Box No.
Record Series Title
(Same as Retention Schedule)
Inspections, Fire Prevention
UFC 103.34
2013
Fire Admin
1
Permits UFC GC34090
2011-2013
Fire Admin
1
Inspections, Fire Prevention
UFC 103.34
2013
Electronic
N/A
Invoices (copies) GC34090 2014
Fire Admin
1
Department Head:
City Clerk:
Date: / F /7
Date: c i i) 11
Consent is hereby given to estroy the above -listed records:
*City Attorne
Destruction Completed By:
Date: -?/S'A) / 7 -
Attachment A — Form 4 (Authority to Destroy Records)
"signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
I Library
Date:
January 31, 2017
Total No. of •g:s:
1
Proposed Destruction
Date: B A ril 1 2017
Division:
:
LibraryM.
Prepared By:
Ditmore
Dates of Records
(From and To)
Stora
f {5i • atu 1' f1
1
ej. p ation
Box No.
Record Series Title
(Same as Retention Schedule)
Copies of vendor invoices
(GC34090 - 2 years)
FY2014
Admin Office File Cabinet
N/A
Room Reservations
(GC34090 - 2 yrs)
FY2014
Admin Office File Cabinet
N/A
Department Head:
City Clerk:
Consent is here_.y given to destroy the above -listed records:
*City Attorrr
Destruction Completed By:
Date: 1. 30 11
Date: a-, 11 1/7
Date: '7 5b,o/
Printed Name Signature
Attachment A — Form 4 (Authority to Destroy Records)
Date
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
RESOLUTION NO. 2017-31
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN
CITYWIDE RECORDS
WHEREAS, in accordance with Government Code Section 34090, the City Clerk and
City Attorney have filed written consent to the destruction of certain Citywide records as
specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part
hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Clerk and City Attorney have given
written consent to the destruction of the records inventoried on Exhibit A
attached hereto and the destruction of those records is hereby authorized.
Dated: March 1, 2017
I hereby certify that Resolution No. 2017-31 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 1, 2017, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Mounce, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson
ABSTAIN: COUNCIL MEMBERS — None
nI),'YeAA00)4
-CNI FER I FERRAIOLO
ity Clerk
2017-31
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the City's Records Management Program
Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of the Department Head, and upon written
approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents
ir�volvcd in litigation or pending audit will not be destroyed.
Department: Administration
Date: 2/21/17
Total No. of Pages: 1
Proposed Destruction
Date: TBD
Division: City Attorney
Prepared By: Peggy Nicolini
Signatu •iff
mi
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Date files closed
Storage Location
Box No.
Billings, Legal
2012 and Prior
City Attorney's Office
Bankruptcy Notices & Proofs of
Claims
2013
"
Code Enforcement/Public Nuisance
Issues
GC34090d
2010
Correspondence, Misc.
2011-2012-2013
Grievance-LPFF (dropped)
2014
"
Hearings, Vicious Dog
2012-2013
"
Invoices, Legal Services — Super
Walmart Litiaation
2012
Litigation Cases —CL +3
CCP 583.320(a)(3); GC34090
2012-2013-2014
City Hall Vault
Pitchess Motions — CL +3
CCP 583.320(a)(3); GC34090
2012-2013
City Attorney's Office
Request for Proposals -Legal
Services
2004
Small Claims — CL +3
CCP 583.3200)(3); GC34090
2013-2014
"
Subject/Project Files
1999- 2014
Subpoenas-
Deposition/Employment/Records
CL +3 CCP 583.320(a)(3); GC34090
2012-2013
Subpoenas/Employment
Records/Public Records — CL +3
CCP 583.320(0(3): GC34090
2012-2013
Department Head:
City Clerk:
Consent is
*City Attorney:
Destruction Completed By:
/r /
r C.1
.
11 II f ..
y the above -listed records:
Date: 2 >!
Date:ii7
Date: 447
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
`Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the City's Records
Management Program Policy and Procedures and with applicable federal and state laws as set
forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management
Program, with the consent of the Department Head, and upon written approval of the City Clerk
and City Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable. retained in the archives. Documents
involved in litigation or pending audit will not be destroyed.
Department:
City Clerk
Date:
1/29/2017
Total No. of Pages:
Efnlniown 3
Proposed Destruction
Date: 4/1/2017
Division: Elections and Operations
Prepared By:'Jennifer Ferraiolo
' nature:
QV i1.. IA
!A./ _�
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Lid -tion
Box No.
OPERATIONS:
2014 and prior
All records listed are
currently stored in the
City Clerk's
Office and/or vaults.
Not Applicable
City Clerk/City Council Calendars
(GC 34090 et seq. - 2 years)
2014 and prior
City Clerk/City Council Travel
(GC 34090 et seq. - 2 years)
2014 and prior
City Clerk/City Council
Departmental Budget Copies
JGC 34090 et seq. - 2 years)
2014 and prior
City Clerk/City Council General
Correspondence
(GC 34090 et seq. - 2 years)
2014 and prior
City Council Regular / Special
Meeting Packets
(Available in e -Records) (GC 34090 et
seq. - 2 years)
2014 and prior
Shirtsleeve Session Meeting
Packets
(Available in e -Records) (GC 34090 et
seq. - 2 years)
2015 and prior
Regular/Special/Shirtsleeve
Session Meeting Recording
Audio/Video
(G C 34090.7 - Current + 3 months)
2014 and prior
Hardcopy Closed Session
Minutes
(GC 34090, 34090.5 - 2 years) (Closed
Session Mines lie. Pemranenll Eleclronicall
Board, Committee, Commission
Applications and Correspondence
— Selected
(GC 34090, 40801- 5 years)
2011 and prior
2014 and prior
Board, Committee, Commission
Applications and Correspondence
— Not Selected
(GC 34090 - 2 years)
Legal Advertising/Proof of
Publications
(CCP 343, 349 et seq., GC 911.2, 34090
- 4 years)
2012 and prior
Attachment A - Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
N:\Administration\CLERK\Records Destruction\2017AUTHORITY TO DESTROY OBSOLETE RECORDS.doc
City of Lodi
Petitions to Legislative Body
(GC 6253, 50115- 1 year)
2015 and prior
Public Hearing Notices
(GC 34090- 2 years)
2014 and prior
-
Public Records Act Requests
(GC 34090 - 2 years)
2014 and prior
Protests from City Council Public
Hearings — Water / Wastewater /
Electric Utility Rates
(GC 34090 - 2 years)
2014 and prior
Protests from City Council Public
Hearings — All Other
(GC 34090 - 2 years)
2014 and prior
Taxicab/Pedicab Permits (Autos
for Hire) (GC 34090 - Termination + 4
gars)
2012 and prior
Weed Abatement Files
(GC 34090 - 2 years)
2014 and prior
ELECTIONS:
Election Calendars
(GC 34090 - Election + 2 years)
2014 and prior
Certificates of Election
(GC 34090 - Election + 2 years)
2014 and prior
Nomination Papers — Elected and
Non -Elected
(EC 'i 7100 - Term + 4 years)
2010 and prior
Notices and Publications
(GC 34090 - Election + 2 years)
2013 and prior
Oaths of Office
(GC 34090, 29 USC 1113 - Term + 6
years)
2008 and prior
Petitions — Initiatives, Recalls,
Referendums
(EC 14700, 17200, 17400, GC 7253.5,
3756.8 - Election + 8 months)
2015 and prior
Candidate Statements
,JGC 34090 - Election + 2 years)
2013 and prior
FPPC:
Form 460 - Campaign Disclosure
Statements, Non -Elected
(GC 81009 - Current + 7 years, Elected -
Permanent)
2009 and prior
Form 460 — Campaign Disclosure
Statements, Committees
JGC 81009 - Current + 7yea+s)
2009 and prior
Form 700 - Statements of
Economic Interest —
Administration/Employees
FPPC O'inions - Current + 7 years)
2009 and prior
Form 700 - Statements of
Economic Interest — Elected
(GC 81009 - Current + 7 years)
2009 and prior
2009 and prior
Form 700 - Statements of
Economic Interest — Non -Elected
(GC 81009 - Current + 7 years)
Form 801 — Gifts to Agency
(GC 81009 - Current + 7 vears)
2009 and prior
Attachment A - Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
N:\Administration\CLERK\Records Destruction\2017AUTHORITY TO DESTROY OBSOLETE RECORDS.doc
Form 802 — Ticket Distribution
(GC 81009 — Current + 7 years)
Form 803 — Behested Payment
(GC 81009 — Current + 7 years)
Form 806 — Appointments
(GC 81009 — Current + 7 years)
City of Lodi
2009 and prior
All Forms Not Specified Above -
Elected and Non -Elected
(GC 81009 — Current + 7 year's)
4/
Department H
City Clerk:
2009 and prior
2009 and prior
2009 and prior
J ('AIL$4
Date: 115111-7
Date:
Consent is he l6y en r• destroy the above -listed records:
�`�
*City Attorne ---,----Date:
Destruction &omplete
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
N:\Administration\CLERK\Records Destruction\2017AUTHORITY TO DESTROY OBSOLETE RECORDS.doc
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Internal Services
Attachment A — Form 4 (Authon.
Date:1/30/17
Pa9P. Proposed Destruction
Total No. of es:
o� I Date: TBD
Division:
Prepared By:
Nancy Spinelli
sign ure: 1 •
. ry,c-e-tri C-i-ae ez.
_Finance/Accounting
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
II Box No.
Payroll Edit Registers
GC12946
2014-2015
Basement
-
Payroll Check Registers
GC12946
2014-2015
Basement
Wage Attachment Report
GC12946
2014-2015
Basement
Overtime Cards
GC12946
2010-2011
Basement
Daily Timecards
GC12946
2010-2011
Basement
Basement
Accounts Payable Final Post
GC34090
2014-2015
Accounts Payable Payment
Register
GC34090
2014-2015
Basement
Accounts Payable Payment
Group
GC34090
2014-2015
Basement
Accounts Payable Cash
Requirements
GC34090
2014-2015
Basement
Accounts Payable Posting
Edit
GC34090
2014-2015
Basement
Accounts Payable Edit Report
GC34090
2014-2015
Basement
Collectors Daily Reports
GC34090
2014-2015
Basement
Misc Journal Entries
GC34090
2011-2012
Basement
Basement
Wire Transfers
GC34090
2012-2013
F&M (Main) Statements
GC34090
2010-2011
Basement
F&M (Payroll) Statements
2010-2011
Basement
^ --`----- ^---_r _
y
"signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
F&M (Central Plume)
2010-2011
Basement
Statements
GC34090
F&M (Money Market)
2010-2011
Basement
Statements
GC34090
DB Claims Bank
2010-2011
Basement
Reconciliation
GC34090
York Activity & Bank 2010-2011
Basement
Reconciliation
GC34090
Accounts Payable Claims
2007-2010
Basement
GC34090
Department Head:
City Clerk:
Consent is hereby given to destroy the above -listed records:
*City Attorney(
Destruction Completed By:
Date: `ISb1),,Y-1
Date: R1111-7
Date:/ /7-.
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Internal Services
Date:
2/1/2017
Total No. of Pages:
1
,Pro osed Destruction
e• : TBD
Division:
Risk Mgmt.
Prepared By:
Kirk J. Evans
Signature:
• .0 -Ea
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Loca '
Box No.
.................... .
GL Claims, Damage —
Paid/Denied per GC 34090,
GC 25105.5 not to include
pollution claims or claims
involving minors
Prior to Dec. 31, 2011
City Clerk's Offfce'®
Department Head:
City Clerk:
Consent is heresy given to destroy the above -listed records:
*City Attorney:
-q,
Date: 2/1/17
Date:_2/1/17
Destruction Completed By:
Date: /541 7 -
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Internal Services
Date:
1/30/17
Total No. of Pages:
2
Proposed Destruction
Date: TBD
Division:
Human Resources
Prepared By:
Cristina Gonzales/'Dt��
Signature:
1 r r
Record Series Title
as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
_(Same
Employee Rights — General
Employees
T + 2; GC12946; 29 CFR
1602; 29 USC 211(e);
203(m); 207(g)
All files prior to
December 31, 2014
Basement
221 W. Pine St.
Employee Rights — Safety
(Police)
T + 5; GC12946; 29 CFR
1602; 29 USC 211(e);
203(m); 207(g)
All files prior to
December 31, 2011
Basement
221 W. Pine St.
Hourly Employees
T + 6; GC12946;
GC34090*29 CFR 1627.3,
Labor Relations Section 1174
All files prior to
December 31, 2010
Basement
221 W. Pine St.
Motor Vehicle Pulls (DMV)
CL + 7; GC12946, *CA91009;
8 USC 1324 (a)
All files prior to
December 31, 2009
Basement
221 W. Pine St.
Non -Safety Employees
T + 3; Reference: 29 CFR
1627.3; CCR Sec 1174; 29
CFR 1602.30.32; GC6250 et
seq; 29 CFR; GC 12946,
34090*1607.4; 29 CFR
655.202; 29 CFR 516.6 et
seq; 45 CFR
All files prior to
December 31, 2013
Basement
221 W. Pine St.
Recruitment
CL + 3; Reference: GC12946;
GC6250 et seq; 29 CFR 1602
et seq 29 CFR 1607; 29CFR
1627.3
All files prior to
December 31, 2013
Basement
221 W. Pine St.
Safety Employees
T + 5; Reference 29 CFR
16273; CCR Sec 1174; 29
CFR 1607.4; *29 CFR
1602.30.32; 29 CFR 655.202;
29 CFR 516.6 et seq; 45 CFR
1068.6(a)
All files prior to
December 31, 2011
Basement
221 W. Pine St.
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Surveys and Studies
All files prior to
Basement
CU + 2; GC 12946, 34090; 29
December 31, 2014
221 W. Pine St.
CFR 516.6(2); 29 CFR
1602.14
Department Head:
City Clerk:
Date: 2////7
Date: c. J l f r 7
Consent is hereby given to destroy the above -listed records:
*City Attomy� Date: 151)1)<7 -
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Public Works
Division:
Administration/Engineering
Record Series Title
(Same as Retention Schedule)
2012 Utility Frame and Cover
Adjustment Project, Various
Locations — CC34090 — 2 years
Date:
1/13/17
Prepared By:
Tiffani Butorovich
Dates of Records
(From and To)
Total No. of Pages: Proposed Destruction
a3
2013 Asphalt Rubber Cape Seal,
Various Streets (6190) — CC34090 — 2
years
2013 Crack Sealing, Various City
Streets — CC34090 — 2 years
2013 and prior
Sig natu
Storage Location`
Da e: TBD
Box No.
City Hall - Public Works
Department
Not Applicable
2013 and prior
City Hall - Public Works
Department
2014 and prior
2013 Extruded Traffic Stripes,
Various City Streets (6222) —
CC34090 — 2 years
CalTip (FY 06/prior to 2010/11) File
#1— CC34090 — 2 years
CalTip (FY 06/prior to 2010/11) File
#2 — CC34090 — 2 years
2013 and prior
2014 and prior
2014 and prior
City Hall Parking Lot Improvements,
221 West Pine Street(9/12-4/13) —
CC34090 — 2 years
City Hall - Public Works
Department
City Hall - Public Works
Department
Not Applicable
Not Applicable
Not Applicable
City Hall - Public Works Not Applicable
Department
City Hall - Public Works Not Applicable
Department
2013 and prior
CNG Grapeline Buses (3-6) —
CC34090 — 2 years
DeBenedetti Masonry Wall
Enclosure, 2360 West Century
Boulevard — CC34090 — 2 years
Debenedetti Park ADA Access —
CC34090 — 2 years Improvement
Project, 2150 South Lower
Sacramento Road — CC34090 — 2
years
Federal Transit Administration (FTA)
5307 Grant Applications/Funding
Requests and Documentation —
CC34090 — 2 years
2014 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works Not Applicable
Department
2014 and prior
City Hall - Public Works Not Applicable
Department
2014 and prior
2014 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works Not Applicable
Department
Galt Funding — CC34090 — 2 years
2014 and prior
City Hall - Public Works
Department
Attachment A — Form 4 (Authority to Destroy Records)
Not Applicable
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Hale Park/Blakely Park Play Area
Improvements 10-09 thru 8-10—
CC34090 — 7 years
2010 and prior
Ham Lane Overlay (Lodi Avenue to
Turner Road) — CC34090 — 2 years
Ham Lane Overlay (Lodi Avenue to
Turner Road) Certified Payroll —
CC34090 — 2 years
2013 and prior
Jeff Case Construction — Downtown
Repair Work — CC34090 — 2 years
2013 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works
Department
2014 and prior
Katzakian Park Restroom Repair
Project, 2735 West Turner Road —
CC34090 — 2 years
Kofu Park Parking Lot Improvements
(1145 South Ham Lane)—CC34090-
2 years
Lockeford & Stockton Traffic Signal
and Lighting Project — CC34090 — 2
_years
Lodi Lake Park — Youth Area Pathway
Improvements — CC34090 — 2 years
Measure K Transit Operation and
Capital 2005 — CC34090 — 2 years
Not Applicable
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works
Department
2014 and prior
2014 and prior
City Hall - Public Works
Department
Not Applicable
Not Applicable
City Hall - Public Works
Department
Not Applicable
2014 and prior
2014 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works
Department
Not Applicable
2014 and prior
City Hall - Public Works
Department
Mills Avenue Overlay (Incline Drive
to Kettleman Lane) — CC34090 — 2
years
Reynolds Ranch Parkway Median
Improvements — CC34090 — 2 years
Well 27 On -Site Improvements, 2360
West Century Boulevard — CC34090
— 2 years
2013 and prior
Not Applicable
City Hall - Public Works
Department
2013 and prior
Not Applicable
City Hall - Public Works
Department
Not Applicable
2012 and prior
Well 27 On -Site Improvements, 2360
West Century Boulevard - Certified
Payroll — CC34090 — 2 years
Well 27 On -Site Improvements, 2360
West Century Boulevard - Contract
Change Orders/Contract Payments —
CC34090 — 2 years
Well 6R Granular Activated Carbon
Filter System — Specifications —
CC34090 — 2 years
Zupo Field Outfield Wall Renovation
Project, 350 N. Washington Street —
CC34090 — 2 years
City Hall - Public Works
Department
2012 and prior
City Hall - Public Works
Department
2012 and prior
Not Applicable
Not Applicable
City Hall - Public Works Not Applicable
Department
2013 and prior
2013 and prior
City Hall - Public Works
Department
Not Applicable
City Hall - Public Works
Department
Not Applicable
*In all cases, original plans are maintained.
Department Head: C L O i =-'-
City Clerk: '• 11(k
lll�,�$j
Date: { . 13.1
Date:
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Consent is hereby given to destroy the above -listed records:
*City Attorn� Date: .11..s/ l7 -
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Public Works
Division: Municipal Utilities Services
Record Series Title
(Same as Retention Schedule)
Date: 1/30/2017 I Total No. of Pales: 1
Proposed Destruction
Date: TBD
Prepared By: Tosha Bone Signature:
Dates of Records
Administration -Recruitment
GC12946;GC6250 et seq; 29
CFR 1602 et seq 29 CFR 16071
29CFR 1627.3
(CL +3)
Storage Location
2013 and prior
Box No.
Municipal Utilities Services
Supply Room
1 i3z
Le,S
Department Head:C1C Date: 1 ' - 11
City Clerk:
7r1. :)--;Ac. [ Date: a l i // 7
here given to destroy Consent is y y the above -listed records:
*City Attorney:(
Destruction Completed By:
Date: . 5/ o
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Electric Utility
Date:
January 19, 2017
Total No. of Pages: 1
Proposed Destruction
Date: T D
Division:
Administration
Prepared By:
Linda Tremble
Signature: ���
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
Invoices
GC34090 et seq. — 2 years
2013-2014
2008
EU / Admin
EU / Admin
EU -01
EU -01
Purchase Orders
GC34090 et seq. — 4 years
Accounts Receivable
GC34090 et seq. — 4 years
2009-2011
EU / Admin
EU / Admin
EU -01
Billing Records
GC34090 et seq. — 2years
2014
EU -01
Applications
GC34090 et seq. — 2 years
2001-2014
EU / Admin
EU -01
Bids, RFQ, RFPs
GC34090 et seq. — 2 years
2011-2012
EU / Admin
EU -01
Department Head:
City Clerk:
Date: f./2.--//7---
Date:
/2-/«
Date: a 1111 ']
Consent is hereby given to destroy the above -listed records:
*City Attorney. Date: .51,3D/7--
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Nate: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
PRCS
Date:
1/25/17
Total No. of Pages:
1
Proposed Destruction
Date: TBD
Division:
Administration
Prepared By:
Terri Lovell
Signature:
uC
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
After School Program
Registration Forms
— CU + 2
2003 — 2014
PRCS Office
1 - 12
_(GC34090)
After School Program
Employee Files (GC34090;
GC6250) — CU + 2
2002 — 2014
PRCS Office
13 - 14
Reservations
(GC34090) — CU + 2
2014
PRCS Office
15
Reservations
(GC34090) — CU + 2
2013
PRCS Office
16
Revenue Recap Forms
(GC34090.7) — AU + 7
2012
PRCS Office
17
Department Head:
City Clerk:
Consent is hereby given o destroy the above -listed records:
*City Attorney:--^�`
Destruction Completed By:
"9-;-AMASr-t]
Date: ///-/7
Date: a I t II
Date: =-/5" j .)1)/ f -
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Community Development
Date:
1/30/17
Division:
Neighborhood Services
Total No. of Pages: Proposed Destruction
1 Date: TBD
Prepared By: Signature:
Kari Chadwick
Record Series Title
(Same as Retention Schedule)
Dates of Records Storage Location1 Box No.
(From and To)
Copies of:
CDBG Program Files
24CFR570.502(b)(3);
241CFR85.42 & OMB Cir. A-110,
Attach. C.
CDBG Program Files
24CFR570.502(b) (3);
241CFR85.42 & OMB Cir. A-110,
Attach. C.
2006/07
2007/08
2008/09
City Hall — CDD
CDD -02
FTHB Program Files — No
Loan Files
24CFR570.502(b)(3);
241CFR85.42 & OMB Cir. A-110,
Attach. C.
2009
City Hall — CDD
CDD — 02
City Hall — CDD
CDD — 03
Department Head:'
City Clerk:
Consent is hereby given to destroy the above -listed records:
Date:
*City Attorney:Date:
Destruction Completed By:
Printed Name
Signature
Attachment A — Form 4 (Authority to Destroy Records)
Date
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and. if applicable. retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Community Development
Division:
Building, Neighborhood
Services, and Planning
Record Series Title
(Same as Retention Schedule)
Date:
1/27/17
Prepared By:
Kari Chadwick
Total No. of Pages:
1
Proposed Destruction
Date: TBD
Signatur :
r
Dates of Records —I Storage Loc • ti n
(From and To)
Box No.
Copies of:
Copies - Invoices / Claim
Vouchers / Settlements
w/backup docs
(GC 34090 et Seq — 2 years)
Prior to Jan. 2014
City Hall — CDD
CDD — 01
Deposit Receipts
(GC 34090: CCP 337 / AU+2)
Prior to Jan 2014
City Hall — CDD
Payroll Documents Prior to Jan. 2014
(GC34090: 29 CFR 516.2 AU+6)
Prior to Jan 2014
Misc. Correspondence
(GC 34090 et Seq — 2 Years)
CDD — 01
City Hall — CDD
City Hall — CDD
CDD — 01
CDD — 01
Department Head:. Date: g ' 17
City Clerk: ), `JQ.t,ter J Date: a -i I (t 1
Consent is he eby given to destroy the above -listed records:
*City Attorney:(( )
Destruction Completed By.
Date:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable. retained in the archives.
Documents involved in litigation or pendinq audit will not be destroyed.
Department: Police
Date: 01/17/17
Total No. of Pages: D.
Proposed Destruction
Date: TBD
Division: Administration
Prepared By: H. Kirschenman
E a r@:
,�'1C
(-
..........
Recordd Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
Administration/Internal Affairs
Investigations
01/01/11-01/01/12
(GC34090)
Internal Affairs Sgt.
File Cabinet
Background investigations
and employment records of
previous Lodi Police
De•artment emplo ees
2012 and prior
(GC34090)
Administration File
Room
Background Investigations
not hired)
2014 and prior
(GC34090)
Administration File
Room
Employee Timecards and
related payroll records
2013 and prior
(GC34090)
Administration File
Cabinet
Fugitive Warrant Documents
2012 and prior
(GC34090)
Administration File
Cabinet
Subpoena Documents
2014 and prior
GC34090)
Administration File
Cabinet
Departmental Budge Copies
2013-2014
( C34090)
Police Admin -Mgt
Analyst Office
Police Admin -Mgt
Analyst Office
Grant- COPS Application
2009 and prior
(GC34090)
Federal Block Grant
2008 and prior
(GC34090)
Police Admin -Mgt
Analyst Office
Handicap Parking Appeals
2013 and prior
(GC34090.7)
Parking citation room
Parking Appeals
2014 and prior
(GC34090.7)
Parking citation room
Parking Citations 2014 and prior
(GC34090.7)
Parking citation room
Workers Compensation
(Departmental Copies/non-
working files)
2009 and prior
(CCR14311)
Police Admin -Mgt
Analyst Office
Badge Ordering File
2014 and prior
(GC34090)
Administration Office
filing Cabinet
Correspondence
2013 and prior
2013 and prior
1
Administration Office
Filing Cabinet
Administration Office
File Cabinet
Tuition Reimbursement file
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Concealed Weapons Permit
Closure +2
Administration Office
(GC34090)
File Cabinet
Subpoena Log Tracking
CU +2 (2014 & prior)
Electronic- Public
System
(GC34090)
Folder- Admin Docs
Work Schedules
CU=2 (2014 & prior)
Electronic -Public
(GC34090)
Folder -Work
"
Schedules
Department Head: /&-(__.,�
City Clerk: \
Consent is her- y given o destroy the above -listed records:
Date: Of 5°1'7
Date: ,9,11I1i
*City Attorney: ' r Date: -P-r :5/ D /
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will heleviewed for historical value and. if applicable. retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Qp rtn,f J
�i
Dat /
Total No. Pages:
Droeosed gest F� Y
Date: j� /'']
Division:
Pr anf?d B :
Signature:
Record Series Title
ame as Retentio chedule}
Dates of Records
(From and To)
Storage Location
Box No.
,$ r -i- e r-,ki' 5. F; 13
/ ?g3--..0 / /
lin /.�s
(1_,39-L5',0
a r-ry\e tr k..._b
/9 9' _6 --,10/ /
frS
-ifa )---771e rs
_..?
7
I itil:
fir
f
Department Head:
City Clerk:- 04.
Consent is hereby giv e to destroy the above -listed records:
rn �
Date: x11310
"City Attorney: -. Date: {1 f'
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable. retained in the archives.
Documents involved in litigation orpendinq audit will not be destroyed.
Department: Police
Date:01/27/17 I Total No. of Pages:
J
Proposed Destruction
Date: TBD
Division: Administration
Prepared By: Jennifer Howell
Signature: -
Q
M��Q
Record Series Title
(Same as Retention Schedule)
Dates of Records Storage Location
(From and To)
Box No.
Training Records Non -Safety
2009 and prior
(GC6250 et seq)
2013 and prior
(GC34090)
Administration Filing
Cabinet
Accounts Payable
Invoices
2014 and prior
(GC34090)
Claim Vouchers
Business Expense Reports
Trainin./Travel)
"
Purchase Orders
LI
Pager Bills
II
Cellular Phone Bills
It
II
Training Materials
2014 and prior
(Cal Code)
(*Reg3204(d) et seq)
"
Vehicle Ownership & Title
Life of vehicle
(VC9900 et seq)
Contracts
2012 and prior
(CCP337.2,343;
BP7042.5)
Management
Office
Analyst
Bids,RFQ,RFP
Successful
2015 and prior
(GC34080: CCP337)
Department Head: bCf Date: 61-76/7
City Clerk: � ,,[�,�b. �i1_.r �r� z_ Date: ()hi/7
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Consent is hereby given to destroy the above -listed records:
I �-- �- —� „ s �.�, J7 -
*City Attorney,: t T Date: �! /
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed / disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Police Date:01/18/2017
Division: Records
Prepared By: B. Hill
Record Series Title
(Same as Retention Schedule)
Traffic Citations
Arrest/Booking Sheets
Statistical Reports (UCR)
Permits — Permit Applications
(Massage, Card Room,
Peddler, Solicitor, Tow Truck,
Pawnbroker, Secondhand
Dealer etc.)
Subpoena's
Dates of Records
(From and To)
2014 & Prior
(GC 34090)
2010 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
Total No. of Pages:2
Signature
Storage Location
Proposed Destruction
TBD
Box No.
LPD Records
LPD Records
LPD Records
2014 & Prior
(GC 34090)
LPD Records
Arrests 11357 & 11360 H&S
Sealed Adult / Juvenile
Reports
2014 & Prior
(GC 34090)
2014 & Prior
(H&S 11361.5)
LPD Records
LPD Records
Destruction Date 2015
and prior (PC 851.8,
WIC 826(a)&(b),
781(a))
Records related to deceased
persons (not including
homicide victims)
C -Pouches
Date of Death
12-2014 and prior
(GC 34090)
LPD Records
LPD Records
Misdemeanor arrest
date 2006 & prior (GC
34090)
LPD Records
Live Scan Billing Records
2014 & Prior
(GC 34090)
In Custody & Out of Custody
Lists
Daily Cash Drawer Receipts
2014 & Prior
(GC 34090)
DMV Re-exam forms
NCIC Report
2014 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
LPD Records
LPD Records
LPD Records
LPD Records
LPD Records
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
CHP 180's
Scanned Documents
No longer Interested Forms
2014 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
2014 & Prior
(GC 34090)
LPD Records
LPD Records
LPD Records
Department Head: tJ ��_ Date: c'iscY7
City Clerk: (24
Date:
Consent is hereby given'o destroy the above -listed records:
*City AttorneyDate: 5 (7-
I
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Police
Date: 01/30/2017
Total No. of Pages:
oa)e~
Proposed Destruction
Date: TBD
Division: Code Enforcement
Prepared By: N Baker
Siguat : —
-
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Lac o
Box No.
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
2014 and prior
(GC34090d)
Basement Storage
Basement Storage
1
2
Case files, Logs, Violations,
zoning & property.
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Basement Storage
3
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Basement Storage
4
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Basement Storage
5
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Basement Storage
6
7
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC34090d)
Desk Area
Case files, Logs, Violations,
zoning & property.
2014 and prior
(GC3409Od)
Desk Area
8
%\
Department Head: /
City Clerk:
M'
Consent is hereby given
*City Attorney,' ) -4 —
destroy the above -listed records:
Date: 01 31 1 7
Date:
Date/S/f)(7-
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Destruction Completed By:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Deartment:
�,-,g
Date:
2.%k- _c_t_
Total No. of Pages: I
Proposed Destruction
Date: TBD
Division:Prepared
5 LA v Po S t � ,. c S
By:
16" rlv,., ; 6> e..,
Signature:
l< ,,-N 1.J6 -,....c.,... -S-1.,
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
r.v\c-.e,eQ .i7:>Qc, 1�i--N-s
Zo,•-i • 7,,c ,,,
?i -c.-,yi-A-LA
',f�f`CV- f-\rAC
1-e7l�,Ze.)t�
117}�{^L `S'�}'b1%�`�e
i C CjC
f i 23 'SCJ Li LI p5
7�ii , ` 7-0tk.s,
PrI) f, l f2e_ lotCar9
/�
4' +.....106,---e
Department Head
City Clerk:
Date: ef5D/7
._E.vt Date:
Consent is hereby glen to destroy the above -listed records:
*City Attorne
Destruction Completed By:
Date:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Departi?ent: VU lkyam-A-1.11-1,
1...4361i hiu I�6t 1 .4' 1)iCiS
Date:
H61'17
Total No. of Pages: l
_
Proposed Destruction
Date: TBD
Division:/�ti •
(0 l f r> fnA •�!'j 1 CQ
Prepared = :
1► n '.r' B Panatr-
Dates of Records
(From and To)
Storage
Signature:
Location
4 L
Box No.
.
Record Series Title
(Same as Retention Schedule)
40 10 T roc ! k1 -Bilis
6i 0
km,' S °-t
-- 1
PO IU Vot)c4 ills
7-`7-1) t~ -1..-II
(WI t n141 Si
2.
l..)1\ iohrrQ, toss
iJ1-)() .5-0 3-1-11
AnIniLI' Si i-tr'
i. a
atm I I LI`rj,,15e
AY\ O 11
Iv>Vi .Shp�l
®1 t aa4pt3
,C.
.Tin - e,.to 1i
PCy1 WO/4 51Q -
i" y
a Olt fie c 4h
L? it - [dc - X I I
f ► rnti t ShOia—
S
.OR Li Li4n V5
TArh - petz Gott
p'rr,trv14( 510 -1,,--
4t6
r1
Department Head: Oc
/t.J Date: 0/3a17
City Clerk:
Consent is hereby
City Attorney l ' Date: : 5 ,L>u -
Destruction Completed By:
"-.7)1.7t1 AA Q.,A,T4)
iven to destroy the above -listed records:
Date: a. ldl)
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
C�,C34vit 0
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Police
Date: 01/17/17
1 Total No. of Pages: Proposed Destruction
Date: TBD
Division: Investigations
Prepared By: Lt. S. Nelson
Signature:
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Logon
Box No.
Informant Files
01/01/06-01/01/07
Special Investigations
Pawn/Second Hand Files
01/01/14-01/01/15
Investigations
Pawn Slips
01/01/13-01/01/14
Investigations
Range Inventory
01/01/14-01/01/15
Range Master File
Claim Files
Closure +6
Investigations
r\
Department Head: 1 tet-'
City Clerk:
Date: 6 24)-2-/ 7
Date: d--1?-)0
Consent is hereby given tV destroy the above -listed records:
*City Attorney:
Destruction Completed By:
Date:
Printed Name
Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Fire
Date: 1/18/17
Total No. of Pages: 1
Proposed Destruction
Date: TBD
Division: Fire Admin
Prepared By: Cari Shates
Dates of Records
(From and To)
Storage
Signatur,k/C
Location
Box No.
Record Series Title
(Same as Retention Schedule)
Inspections, Fire Prevention
UFC 103.34
2013
Fire Admin
1
Permits UFC GC34090
2011-2013
Fire Admin
1
Inspections, Fire Prevention
UFC 103.34
2013
Electronic
N/A
Invoices (copies) GC34090 2014
Fire Admin
1
Department Head:
City Clerk:
Date: / F /7
Date: c i i) 11
Consent is hereby given to estroy the above -listed records:
*City Attorne
Destruction Completed By:
Date: -?/S'A) / 7 -
Attachment A — Form 4 (Authority to Destroy Records)
"signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
I Library
Date:
January 31, 2017
Total No. of •g:s:
1
Proposed Destruction
Date: B A ril 1 2017
Division:
:
LibraryM.
Prepared By:
Ditmore
Dates of Records
(From and To)
Stora
f {5i • atu 1' f1
1
ej. p ation
Box No.
Record Series Title
(Same as Retention Schedule)
Copies of vendor invoices
(GC34090 - 2 years)
FY2014
Admin Office File Cabinet
N/A
Room Reservations
(GC34090 - 2 yrs)
FY2014
Admin Office File Cabinet
N/A
Department Head:
City Clerk:
Consent is here_.y given to destroy the above -listed records:
*City Attorrr
Destruction Completed By:
Date: 1. 30 11
Date: a-, 11 1/7
Date: '7 5b,o/
Printed Name Signature
Attachment A — Form 4 (Authority to Destroy Records)
Date
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.