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AGENDA TITLE: Award Contract for Lodi Lake Fishing Dock, 1101 West Turner Road (approx. $87,500)
MEETING DATE: January 5, 2000
PREPARED BY: Public Works Director
The low bidder for this project, GTS Construction, of Galt, has requested that their bid not be considered
in the award of this contract.
Staff is reviewing the other bid proposals and will make an award recommendation to Council at this
meeting.
Richard C. Prima, Jr.
Public Works Director
Prepared by Wesley K. Fujitani, Senior Civil Engineer
RCP/WKF/Im
cc: City Attorney
Purchasing Officer
Parks Superintendent
Community Development Block Grant Coordinator
APPROVED:{-
H. Dixon Flynn -- Ci Manager
Caward2 12/23199
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COUNCIL COMMUNICATION
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AGENDA TITLE: Award Contract for Lodi Lake Fishing Dock, 1101 West Turner Road ($87,510)
MEETING DATE: January 5, 2000
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract
for the above project to Hetzler Construction, of Lodi, in the amount of
$87,513.00 (base bid plus option bid items A through E) and appropriate
funds in accordance with the recommendation shown below.
BACKGROUND INFORMATION: This project is part of the approved master plan for the south side of
Lodi Lake. This facility will provide the physically impaired access
to fishing as well as access to the interpretive boat tours. The
project was approved by the Parks and Recreation Commission at
its November 4, 1997 meeting.
Bids for this project were opened on November 3, 1999, and a recommendation to award the contract
was presented at the December 15, 1999 Council meeting. At the December 15 Council meeting,
GTS Construction, the apparent low bidder, asked Council to reject its bid because its concrete
subcontractor was not willing to do the concrete work for the price they had quoted to GTS during the
bidding. The concrete subcontractor presented GTS Construction with a very low bid for the concrete
work and they did not allow for any contingencies in the event shoring was needed to support the
caisson excavations. A preconstruction meeting had been held with GTS Construction on
December 7, 1999. At that meeting, staff expressed its uncertainty about the stability of the lake bottom
and emphasized that the City would not issue a contract change order should additional costs be
incurred in supporting the caisson excavations. Council tabled the award of the contract until the
January 5, 2000 meeting.
The delay in awarding the contract has created an opportunity for GTS Construction to withdraw its bid
proposal. The specifications for this project stated that the City would award a contract within 45 days of
the bid opening. The December 15 meeting was held 42 days after the bid opening and the January 5
Council meeting will be held 63 days after the bid opening. After the December 15 Council meeting, staff
sent a fax to all the bidders asking whether they would be willing to extend their bid proposal prices for an
additional 45 days. GTS Construction returned a negative response and H. Max Lee conditioned his
response by agreeing to hold his bid prices for 65 days from the bid opening. The three other bidders
returned a positive response and are willing to accept a contract award within 90 days of the bid opening.
Hetzler Construction, of Lodi, is now the apparent low bidder. Mr. Raymond Hetzler has met with City
staff and reviewed the project. His main concern is the weather and his ability to pour the concrete
caissons before the lake is filled in March. If we continue to have dry weather, Mr. Hetzler feels that he
can complete the caisson work. Hetzler Construction's bid for the caisson work is more than twice that
of GTS Construction's bid ($37,713.00 as compared to $17,875.01).
APPROVED:
H. DIXON FLYNN -- CITY MANAGER
CAWARD3 01/05/00
Award Contract for Lodi Lake Fishing Dock, 1101 West Turner Road ($87,510)
January 5, 2000
Page 2
The fishing dock project was bid with optional bid items because staff was concerned that there would
be insufficient funds to build the entire dock. The original budget for this project is $81,000.00
($53,000.00 of Community Development Block Grant funds and $28,000.00 from Parks and Recreation
Capital Improvement funds). Staff is recommending that $11,000.00 of the Parks and Recreation
Capital funds for the Lodi Lake Beach Area Parking Lot Improvements be used to fund the balance of
the fishing dock project. This will construct the entire fishing dock with the option bid items included.
Plans and specifications for this project were approved on November 19, 1997. The City received the
following five bids for this project:
Bidder
Engineer's Estimate
Location Base Bid + Option Bid Items
$ 92,420.50
Hetzler Construction Lodi $ 87,513.00
Barham Inc. Ceres $108,500.00
Diede Construction Woodbridge $142,303.00
H. Max Lee Lodi $150,556.00
(GTS Construction, of Galt, submitted a bid of $76,061.37, but did not want the City to use its bid
proposal prices more than 45 days past the bid opening date.)
FUNDING: Requested Appropriation: 1997/98 Community Development Block Grant Fund $53,000.00
Parks and Recreation Capital Improvement Fund $39,000.00
Project Estimate: $92,000.00
Bid Opening Date: November 3, 1999
Funding Available:
Finance Director
Richard C. Prim r.
Public Works Director
Prepared by Wesley K. Fujitani, Senior Civil Engineer
RCP/WKF/lm
Attachment
cc: City Attorney
Purchasing Officer
Parks Superintendent
Community Development Block Grant Coordinator
CAWARD3 01/03/00
RESOLUTION NO. 2000-01
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR LODI LAKE FISHING DOCK, 1101 WEST TURNER
ROAD AND APPROPRIATING FUNDS FOR THIS PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on November 3, 1999 at 11:00
a.m. for Lodi Lake Fishing Dock, 1101 West Turner Road, described in the specifications
therefore approved by the City Council on November 19, 1997; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder
Bid
Engineers Estimate
$ 92,420.50
GTS Construction, Galt
$ 76,061.37*
Hetzler Construction, Lodi
$ 87,513.00
Barham Inc., Ceres
$108,500.00
Diede Construction, Woodbridge
$142,303.00
H. Max Lee, Lodi
$150,556.00
'Note: Due to the award of this contract being held over to the January 5, 2000 Council meeting, the low bidder, GTS
Construction has withdrawn its bid for this project since the award did not take place within 45 days of the bid opening.
WHEREAS, the City Manager recommends award of the bid for Lodi Lake Fishing Dock,
1101 West Turner Road be made to the next lowest responsible bidder, Hetzler Construction of
Lodi, CA.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bid for Lodi Lake Fishing Dock, 1101 West Turner Road, be and the same is hereby awarded to
the next lowest responsible bidder Hetzler Construction of Lodi, CA, in the amount of
$87,513.00 which includes the base bid and Option Bid Items A through E; and
BE IT FURTHER RESOLVED, that funds be appropriated as follows:
1997/98 Community Development Block Grant Funds $53,000.00
Parks and Recreation Capital Improvement Fund $39,000.00
Dated: January 5, 2000
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2000-01 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 5, 2000 by the following vote:
AYES:
COUNCIL MEMBERS — Hitchcock, Land, Nakanishi, Pennino and Mann
(Mayor)
NOES:
COUNCIL MEMBERS — None
ABSENT:
COUNCIL MEMBERS — None
ABSTAIN:
COUNCIL MEMBERS — None
ALICE M. RE MCHE
City Clerk
2000-01