HomeMy WebLinkAboutAgenda Report - February 1, 2017 C-12TM
CITY OF LoDI
COUNCIL COMMUNICATION
AGENDA ITEM
Cia
AGENDA TITLE: Adopt Resolution Approving the Annual Shared Automation Fee Structure for the
Agreement Between the City of Stockton and Sirsi, Corp., Integrated Library
System, and Approving Cost Sharing Fee for Fiscal Year 2016/17 ($24,414)
MEETING DATE: February 1, 2017
PREPARED BY: Library Director
RECOMMENDED ACTION:
Adopt resolution approving the annual shared automation fee
structure for the agreement between the City of Stockton and Sirsi,
Corp., Integrated Library System, and approving cost-sharing fee for
Fiscal Year 2016/17 of $24,414
BACKGROUND INFORMATION: In 2003 as authorized by the City Council, the Lodi Public Library
entered into a partnership with Stockton San Joaquin County Library
System to share an Integrated Library System (ILS) provided by
Sirsi Corporation. The Sirsi ILS integrates all the functions of the library in one automated system. It
allows users online access to the catalog to search for library material and access their accounts via the
Internet to place holds and to receive email notification of holds, overdues, and due date reminders. The
integrated library system maintains all the records of items in the collection and registered borrowers and
their status in relation to each other. The contract requires the parties to annually agree on a fee structure
for the Sirsi services to the Lodi Library.
City of Stockton Information Technology Department staff provides computer technology services and
Stockton Library staff members consult on implementation of the system and software as needed. Lodi's
system maintenance costs charged by Sirsi Corporation are directly passed through from Stockton. Lodi
shares a percentage of connectivity charges based on the percentage of peripheral equipment connected
to the system. Charges for City of Stockton staffing expertise and consultation are charged annually for
estimated services rendered. This year, Stockton proposes that Lodi pay $24,414 under the contract.
This represents a slight decrease over the previous year.
FISCAL IMPACT:
Sharing library resources with the City of Stockton is a cost-effective
way to provide Lodi Public Library patrons with convenient, online
access to library materials and resources.
FUNDING AVAILABLE: 120.1000.7245; $24,414
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S san Bjork, Sup $ g Bu
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Dean G ala* , Library ■ irec or
APPROVED:
er, City Manager
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CITY OF STOCKTON
COMMUNITY SERVICES DEPARTMENT
STOCKTON-SAN JOAQUIN COUNTY PUBLIC LIBRARY
605 N. El Dorado Street • Stockton, CA 95202-1907 • 209-937-8206
www.stocktongov.com
City of Lodi
201 W. Locust St
INVOICE
i.
Invoice No. 389331
Invoice Date: 11/5/16
Lodi CA Zip 95240 PO No.
Period of Service:
ATTN: Dean Gualco, Library Director }\uly 1, 2016 - June 30, 2017
Description
Annual automation service and maintenance fee for the
City of Lodi Library, includes Unicorn software & maintenance,
Datastream & Enterprise subscriptions, hardware annual support,
Symphony software, staff costs, and estimated connectivity
Office Use Only
}
Price
$24,414
TOTAL
$24,414
Revenue Account: 041-3530-347-12-00
Customer Account: 39054-39054
Prepared by: Swren
Invoice is due and payable upon receipt.
Mail remittance to City of Stockton, 605 N. ElDorado Street, Stockton CA 95202
For questions regarding this invoice, please contact Susan Wren 209-937-8154
RESOLUTION NO. 2017-11
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
ANNUAL SHARED AUTOMATION FEE STRUCTURE FOR THE
AGREEMENT BETWEEN THE CITY OF STOCKTON AND SIRSI
CORPORATION INTEGRATED LIBRARY SYSTEM, AND
APPROVING COST SHARING FEE FOR 2016/17 BUDGET YEAR
WHEREAS, in 2003, as authorized by the City Council, the Lodi Public Library entered
into a contract with Stockton San Joaquin County Library System to share an Integrated Library
System provided by Sirsi Corporation; and
WHEREAS, City of Stockton Information Technology department staff provides
computer technology services and Stockton Library staff members consult on implementation of
the system and software as needed; and
WHEREAS, Lodi's system maintenance costs charged by Sirsi Corporation are directly
passed through from Stockton; Lodi shares a percentage of connectivity charges based on the
percentage of peripheral equipment connected to the system; charges for the City of Stockton
staffing expertise and consultation are charged annually for estimated services rendered; and
WHEREAS, staff recommends paying the City of Lodi's annual share of $24,414 for the
Sirsi Corporation Integrated Library System for Fiscal Year 2016/17.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the Annual Shared Automation Fee Structure for the agreement between the City of Stockton
and Sirsi Corporation Integrated Library System, and approve cost sharing fee for the 2016/17
budget year in the amount of $24,414.
Dated: February 1, 2017
I hereby certify that Resolution No. 2017-11 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 1, 2017, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
2017-11
NIFER FERRAIOLO
ity Clerk