HomeMy WebLinkAboutAgenda Report - February 1, 2017 C-06CITY OF NODI
COUNCIL COMMUNICATION
AGENDA ITEM
TM
AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for Americans with
Disabilities Act Improvement Project Phase 3 — Church Street Parking Lots, and
Appropriating Funds ($44,857)
MEETING DATE: February 1, 2017
PREPARED BY: Public Works Director
RECOMMENDED ACTION:
Adopt resolution accepting improvements under contract for
Americans with Disabilities Act Improvement Project Phase 3 —
Church Street Parking Lots, and appropriating funds in the
amount of $44,857.
BACKGROUND INFORMATION: The project consisted of reconstructing two City parking lots
located at 10 and 30 South Church Street (32,000 square feet)
with asphalt concrete pavement, installation of Americans with
Disabilities Act (ADA) compliant parking stalls, replacing 19 trees, new LED lights, and other
incidental and related work, all as shown on the plans and specifications for the project, as shown in
Exhibit A. Photos taken before and after the work was completed are shown in Exhibit B.
The contract was awarded to MCI Engineering, Inc., of Stockton, in the amount of $278,926.32, on
May 7, 2014. The contract has been completed in substantial conformance with the plans and
specifications approved by City Council on March 5, 2014.
The final contract price is $323,782.45. The difference between the contract amount and the final
contract price is due to two change orders. Change Order No. 1 included additional electrical work
and storm drainage work due to unforeseen underground utilities on-site ($33,996.13). Change Order
No. 2 included additional curb and gutter work and parking lot striping changes ($10,860.00).
The project was substantially completed in September of 2014. The City did not accept the project at
that time because of a dispute with the contractor over damage to an existing monitoring well located
at the project site. State Water Resource Control Board ultimately determined that the monitoring well
was no longer needed; as a consequence the City sustained no damage. The City is prepared to
accept the project.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
This project was budgeted in Fiscal Year 2013/14 and remaining funds that were originally
appropriated did not carry over to the current fiscal year budget to pay the remaining contract. Staff is
recommending an appropriation of $44,857 to cover the remaining costs.
APPROVED:
Siphen Schwab uer;-City Manager
K:\WP\PROJECTS\MISC\2014 Parking Lot Improvement Project\Church Street Parking Lots\CAccept.doc
1/26/17
Adopt Resolution Accepting Improvements Under Contract for Americans with Disabilities Act Improvement Project Phase 3 — Church Street Parking Lots, and
Appropriating Funds ($44,857)
February 1, 2017
Page 2
FISCAL IMPACT:
FUNDING AVAILABLE:
The project will decrease maintenance costs and implement additional
elements of the City's ADA Transition Plan.
This project was funded by Community Block Grant Fund, EUD Public
Benefit Fund, and General Fund.
Appropriation Requested:
General Fund (43199000.77020) $44,857
S an Bjork
S pervising Budget Ana yst
foA
Cha es'E. S4fimley, Jr.
Public Works Director
Prepared by Lyman Chang, City Engineer/Deputy Public Works Director
CES/LC/tdb
Attachments
cc: Neighborhood Services Manager
Construction Manager, Wiman
City Attorney
MCI Engineering, Inc.
K:\WP\PROJECTS\MISC\2014 Parking Lot Improvement Project\Church Street Parking Lots\CAccept.doc 1/23/17
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Before Project
After Project
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CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
TO:
3. FROM.
Internal Services Dept. - Budget Division
Rebecca Areida-Yadav
5. DATE:
4. DEPARTMENT/DIVISION: Public Works
1/11/2017
6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
431
32205
Fund Balance
$ 44.857.00
B
USE OF
FINANCING
431
43199000
77020
Capital Projects
$ 44,857.00
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Change orders with MCI Engineering for Church Street Parking Lot project.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date:
Department Head Signature:
Res No:
CP
Attach copy of resolution to this form.
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2017-05
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING THE
IMPROVEMENTS UNDER THE CONTRACT FOR AMERICANS WITH
DISABILITIES ACT IMPROVEMENT PROJECT PHASE 3 —
CHURCH STREET PARKING LOTS, AND FURTHER
APPROPRIATING FUNDS
WHEREAS, the contract for Americans with Disabilities Act Improvement Project
Phase 3 — Church Street Parking Lots was awarded to MCI Engineering, Inc., of Stockton, in the
amount of $278,926.32, on May 7, 2014; and
WHEREAS, the contract has been completed in substantial conformance with the plans
and specifications approved by City Council on March 5, 2014; and
WHEREAS, the difference between the original contract amount and the final contract
amount was due to two necessary change orders; and
WHEREAS, the appropriation is to cover the remainder of the original grant -funded
appropriation that was not rolled into the Fiscal Year 2016/17 budget; and
WHEREAS, staff recommends that the City Council accept improvements under the
contract for Americans with Disabilities Act Improvement Project Phase 3 — Church Street
Parking Lots; and
WHEREAS, staff further recommends that the City Council appropriate funds in the
amount of $44,857 from the General Fund.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby accept
the improvements under the contract for Americans with Disabilities Act Improvement Project
Phase 3 — Church Street Parking Lots; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds
in the amount of $44,857 from the General Fund for this project.
Dated: February 1, 2017
I hereby certify that Resolution No. 2017-05 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 1, 2017, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
ENIFER FERRAIOLO
City Clerk
2017-05