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HomeMy WebLinkAboutAgenda Report - November 15, 2016 D-03 SMCITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: AGENDA ITEM D -3 Adopt Resolution Approving the Classification and Salary Range of the New Deputy Director of Parks, Recreation and Cultural Services and Deleting one Park Superintendent MEETING DATE: November 15, 2016 SUBMITTED BY: Human Resources Manager RECOMMENDED ACTION: BACKGROUND INFORMATION: Adopt resolution approving the classification and salary range of the new Deputy Director of Parks, Recreation and Cultural Services and deleting one Park Superintendent. The Parks, Recreation and Cultural Services Department comprises three divisions: Parks, Recreation and Hutchins Street Square. Historically, each has been led by a superintendent or manager who reports to the PRCS Director. In September 2013, the Hutchins Street Square Manager retired and her duties were divided among existing staff, including the Director. The Recreation Superintendent retired at the end of June, and his duties were divided among existing staff, including the Director. At the end of September, the Parks Superintendent retired and his duties were divided among existing staff, including the Director. The recent retirements, and the Director's expected retirement before the decade's end, present PRCS with succession challenges. Rather than focus on immediately replacing the Parks Superintendent, the Director seeks to create a Deputy Director position who will assume the supervisory role of the Parks Superintendent, and provide some oversight of the Recreation Division, which must leave the Superintendent position vacant at least until July 1, 2018 due to the terms of the previous Superintendent's retirement. The Deputy position is the beginning of a succession plan to address two positions: the Director's and Park Superintendent's. Creating a Deputy Director position will allow that person to prepare for a possible future role as Director. Also, PRCS has no current employees qualified for the Parks Superintendent position, but some employees have expressed interest in obtaining the training and education needed to be a viable candidate. The timeline for the Director's eventual retirement provides the opportunity for that training for motivated employees. This succession plan then goes into effect, with the Deputy position being eliminated and a new Parks Superintendent being hired. There is no guarantee, however, that the Deputy will assume the Director position. After discussions with and concurrence from the Mid -Managers bargaining group, the proposed salary range for the Deputy Director is $85,708 to $104,179, which is 15 percent above the current salary range of Parks Superintendent and 25 percent below the Director. The job will be part of the Mid -Managers group. PRCS is requesting to unfund the Parks Superintendent position and fund the Deputy Director of PRCS position. The approximate annual increase for Fiscal Year 2016/17 is $22,877 including benefits, which is offset by salary and benefit savings from the vacant Recreation Superintendent position. APPROVED: Stephen SchCity Manager FISCAL IMPACT: The fiscal impact in FY 2016/17 would be approximately $22,877 including benefits. FUNDING AVAILABLE. Funding available through the Parks, Recreation, and Cultural Services budget. C Jordan Ayers, Deputy City „1-d-- e Post Human Resources rces Manager a ager/Internal Services Director Exhibit A CITY OF LODI September 2016 DEPUTY DIRECTOR OF PARKS, RECREATION AND CULTURAL SERVICES Job descriptions are intended to present a broad and general range of duties which includes, purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job. DEFINITION: Under administrative direction plans, organizes and directs the day-to-day activities of the Parks, Recreation and Cultural Services Department as assigned; monitors and coordinates personnel -related activities in the department; performs administrative work in planning, management, and evaluation of recreation and parks facilities, projects and programs; provides highly responsible and complex administrative assistance to the Director; performs related work as assigned. SUPERVISION RECEIVED AND EXERCISED: Receives administrative direction from the Parks, Recreation and Cultural Services Director. Exercises direct supervision over assigned staff. This position may be assigned overall administrative responsibility in the absence of the Parks, Recreation and Cultural Services Director. EXAMPLES OR DUTIES: Duties may include, but are not limited to the following: Assist in developing and implementing goals, objectives, policies, procedures, and work standards for the Parks, Recreation and Cultural Services Department; assist in the recruitment, selection, development, and evaluation of staff; Represent the city by making presentations to and working closely with citizen boards and commissions and public and private organizations; respond to user concerns, problems or complaints in a timely manner, maintaining a customer service philosophy that is responsive and strives to improve facility safety, security and accessibility; Provide assistance to supervisory and professional staff in resolving daily problems and meeting goals and objectives; manage day-to-day operations; Prepare, administer, and direct the division's budget, including capital improvement and in-house construction projects; prepare, coordinate and administer state and federal grants; Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information; prepare and deliver oral presentations to the City Council and Parks and Recreation Commission and other administrators concerning Department activities; Investigate and prepare reports on claims against the city; Confer with representatives of other City departments and private contractors in arranging for goods and services; Maintain records and compile reports of work performed; Perform other duties related to the operation of the department and the City including additional duties that enable the department and City to meet the diverse needs of its community. MINIMUM QUALIFICATIONS: Knowledge of: Principles and practices of employee supervision, including selection, training, evaluation and discipline; principles, practices and techniques of team leadership, supervision, group facilitation, team building, consensus building and empowerment of subordinates; Principles and methods of administration, including goal setting, policy and procedure development, work and program evaluation and work standards; principles of budgetary administration and control; principles of grant application and proposal preparation and administration of grant funds. Applicable city, state and federal law guidelines and standards affecting the administration of parks and recreation programs and projects; Ability to: Plan, organize, assign, direct, review, and evaluate the work of assigned staff; Exercise sound and independent judgement within general policy guidelines; Prepare and deliver clear, concise and complete oral and written reports and correspondence; Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE: Any combination equivalent to experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical combination is: Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in public administration, facility or recreation management, landscape architecture or a closely related field. Experience: Five (5) years of progressively responsible experience in recreation and parks management, three (3) of which include administrative and supervisory responsibilities in parks and/or recreation which has included program planning, development and administration or parks master planning. LICENSES AND CERTIFICATES: Possession of a valid Class C Driver's License from the California Department of Motor Vehicles. Certification by the National Recreation and Parks Association (NRPA) as a Certified Parks and Recreation Professional (CPRP) is desirable. WORKING CONDITIONS: Environmental Conditions: Exposure to safety hazards including noise, fumes or odors, dusts or gases, chemicals, toxic materials, oil, and a variety of electrical and mechanical machinery. Physical Conditions: Functions may require maintaining physical condition necessary to see well enough to read, write and make observations, operate vehicles; hear well enough to converse on the telephone and in person; bodily mobility to occasionally walk, bend, kneel, reach, stand, crouch or climb; operate assigned office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; ability to tolerate extreme fluctuations in temperature, noise, dust, and all types of weather and temperature conditions; while performing essential functions. Required to occasionally work nights and weekends and special events. RESOLUTION NO. 2016-209 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE CLASSIFICATION AND SALARY RANGE FOR DEPUTY DIRECTOR OF PARKS, RECREATION AND CULTURAL SERVICES AND DELETING ONE PARK SUPERINTENDENT NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the classification for the position of Deputy Director of Parks, Recreation and Cultural Services attached hereto as Exhibit A; and BE IT FURTHER RESOLVED that the salary range for Deputy Director of Parks, Recreation and Cultural Services is hereby approved and shall be as follows: Classification Step 0 Step 1 Step 2 Deputy Director of Parks, Recreation and Cultural Services $85,708.39 $89,993.81 Step 3 Step 4 $94,493.50 $99,218.17 $104,179.08 BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve adding one Deputy Director of Parks, Recreation and Cultural Services and deleting one Park Superintendent. Dated: November 15, 2016 I hereby certify that Resolution No. 2016-209 was passed and adopted by the Lodi City Council in a special meeting held November 15, 2016 by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None --Tr, Gtivitt-63 NNIFE'"I . FERRAIOLO City Clerk 2016-209 Exhibit A CITY OF LODI September 2016 DEPUTY DIRECTOR OF PARKS, RECREATION AND CULTURAL SERVICES Job descriptions are intended to present a broad and general range of duties which includes, purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job. DEFINITION: Under administrative direction plans, organizes and directs the day-to-day activities of the Parks, Recreation and Cultural Services Department as assigned; monitors and coordinates personnel -related activities in the department; performs administrative work in planning, management, and evaluation of recreation and parks facilities, projects and programs; provides highly responsible and complex administrative assistance to the Director; performs related work as assigned. SUPERVISION RECEIVED AND EXERCISED: Receives administrative direction from the Parks, Recreation and Cultural Services Director. Exercises direct supervision over assigned staff. This position may be assigned overall administrative responsibility in the absence of the Parks, Recreation and Cultural Services Director. EXAMPLES OR DUTIES: Duties may include, but are not limited to the following: Assist in developing and implementing goals, objectives, policies, procedures, and work standards for the Parks, Recreation and Cultural Services Department; assist in the recruitment, selection, development, and evaluation of staff; Represent the city by making presentations to and working closely with citizen boards and commissions and public and private organizations; respond to user concerns, problems or complaints in a timely manner, maintaining a customer service philosophy that is responsive and strives to improve facility safety, security and accessibility; Provide assistance to supervisory and professional staff in resolving daily problems and meeting goals and objectives; manage day-to-day operations; Prepare, administer, and direct the division's budget, including capital improvement and in-house construction projects; prepare, coordinate and administer state and federal grants; Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information; prepare and deliver oral presentations to the City Council and Parks and Recreation Commission and other administrators concerning Department activities; Investigate and prepare reports on claims against the city; Confer with representatives of other City departments and private contractors in arranging for goods and services; Maintain records and compile reports of work performed; Perform other duties related to the operation of the department and the City including additional duties that enable the department and City to meet the diverse needs of its community. MINIMUM QUALIFICATIONS: Knowledge of: Principles and practices of employee supervision, including selection, training, evaluation and discipline; principles, practices and techniques of team leadership, supervision, group facilitation, team building, consensus building and empowerment of subordinates; Principles and methods of administration, including goal setting, policy and procedure development, work and program evaluation and work standards; principles of budgetary administration and control; principles of grant application and proposal preparation and administration of grant funds. Applicable city, state and federal law guidelines and standards affecting the administration of parks and recreation programs and projects; Ability to: Plan, organize, assign, direct, review, and evaluate the work of assigned staff; Exercise sound and independent judgement within general policy guidelines; Prepare and deliver clear, concise and complete oral and written reports and correspondence; Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE: Any combination equivalent to experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical combination is: Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in public administration, facility or recreation management, landscape architecture or a closely related field. Experience: Five (5) years of progressively responsible experience in recreation and parks management, three (3) of which include administrative and supervisory responsibilities in parks and/or recreation which has included program planning, development and administration or parks master planning. LICENSES AND CERTIFICATES: Possession of a valid Class C Driver's License from the California Department of Motor Vehicles. Certification by the National Recreation and Parks Association (NRPA) as a Certified Parks and Recreation Professional (CPRP) is desirable. WORKING CONDITIONS: Environmental Conditions: Exposure to safety hazards including noise, fumes or odors, dusts or gases, chemicals, toxic materials, oil, and a variety of electrical and mechanical machinery. Physical Conditions: Functions may require maintaining physical condition necessary to see well enough to read, write and make observations, operate vehicles; hear well enough to converse on the telephone and in person; bodily mobility to occasionally walk, bend, kneel, reach, stand, crouch or climb; operate assigned office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; ability to tolerate extreme fluctuations in temperature, noise, dust, and all types of weather and temperature conditions; while performing essential functions. Required to occasionally work nights and weekends and special events.