HomeMy WebLinkAboutAgenda Report - January 19, 2000 E-16lk 4
CITY OF LODI COUNCIL COMMUNICATION
* or
AGENDA TITLE: Destruction of Certain Human Resources Records
MEETING DATE: Wednesday, January 19, 2000
SUBMITTED BY: Human Resources Director
RECOMMENDED ACTION: That the City Council approve the destruction of the hereinafter
listed City of Lodi records.
BACKGROUND INFORMATION: In accordance with Government Code, Section 34090,
permission is requested to destroy the following obsolete City
records:
1. Personnel employment records of separated full-time employees (over 5 years old).*
2. Applications for employment from expired eligible lists (over 2 years old).
3. Examination files (over 5 years).
4. General Liability files (over 5 years).
5. Workers Compensation files (over 5 years).
* Microfilm copy of records will be kept.
FUNDING: None Required.
cc: City Attorney
APPROVED:
Respectfully submitted,
Joanne . Narloch, Human Resources Director
ac
H. Dixon Flynn -- Ci
anager
RESOLUTION NO. 2000-09
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN
RECORDS RETAINED BY HUMAN RESOURCES
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records
retained by the Human Resources Department, an inventory of which is attached
hereto, marked Exhibit A, and thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his
written consent to the destruction of the records inventoried on
Exhibit A attached hereto and the destruction of those records is
hereby authorized.
Dated: January 19, 2000
I hereby certify that Resolution No. 2000-09 was passed and adopted by
the City Council of the City of Lodi in a regular meeting held January 19, 2000, by
the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi,
Pennino and Land (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
altiJ 7,, •
ALICE M. REIMCHE
City Clerk
2000-09
EXHIBIT A
INVENTORY OF CERTAIN RECORDS RETAINED BY THE HUMAN
RESOURCES DEPARTMENT REQUESTED TO BE DESTROYED PURSUANT
TO GOVERNMENT CODE SECTION 34090
1.) Personnel employment records of separated full-time employees (over 5
years old).*
2.) Applications for employment from expired eligible lists (over 2 years old).
3.) Examination files (over 5 years old).
4.) General Liability files over 5 years).
5.) Workers -Compensation files (over 5 years).
• Microfilm copy of records will be retained.
' Dated: //Co/2 / .' h --a
r JOANNE NARLOCH
Human Resources Director
APPROVED FOR DESTRUCTION:
ixer
RAN ALL A. HAYS
City Attorney
City of Lodi
Dated: - �r0 -