HomeMy WebLinkAboutAgenda Report - November 2, 2016 C-03TM
AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
C- 3
AGENDA TITLE: Adopt Resolution Awarding Bids for the Purchase of 23 Padmount Transformers
from ERMCO of Dyersburg, Tennessee ($172,268.64)
MEETING DATE: November 2, 2016
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt resolution awarding bids for the purchase of 23 padmount
transformers from ERMCO of Dyersburg, Tennessee in an amount
not to exceed $172,268.64.
BACKGROUND INFORMATION: On April 6, 2016, the City Council authorized the advertisement of
bids to replenish inventory consumed as a result of ongoing
maintenance and development projects.
The Electric Utility advertised bids on October 5 and October 8, 2016. On October 19, 2016, bids were
opened with five suppliers submitting proposals. Life -cycle costs (total purchase price plus cost of
operation based on estimated power Toss during the projected life of the transformer) were evaluated.
Staff reviewed the proposals and deemed the following as the lowest responsive bid and compliant with
the approved specifications.
Description
Supplier
Amount ($)
50 kVA, 1P, 120/240 V
ERMCO
18,252.00
100 kVA, 1P, 120/240 V
ERMCO
7,980.12
75 kVA, 3P, 120/208 V
ERMCO
5,378.40
500 kVA, 3P, 120/208 V
ERMCO
34,023.24
150 kVA, 3P. 277/480 V
ERMCO
5,935.68
1,500 kVA, 3P, 277/480 V
ERMCO
100,699.20
FISCAL IMPACT: Procurement cost is $172,268.64. Total life -cycle cost is $203,179.39.
FUNDING AVAILABLE: Included in FY2016/17 Budget Account No. 500.13496.
Jordan Ayers
Deputy City Manager/Internal Services Director
El r abeth A. Kirkley
t°C-Electric Utility Director
PREPARED BY: Hasan Shahriar, P.E., Senior Power Engineer
EAK/HS/JLM/Ist
APPROVED: dk r—
64.fri Stephen Schwabauer, Cit anager
RESOLUTION NO. 2016-192
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF
PADMOUNT TRANSFORMERS TO ERMCO, OF
DYERSBURG, TENNESSEE
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on October 19, 2016, at
11:00 a.m., for the purchase of 23 padmount transformers for the Electric Utility Department,
described in the specifications therefore approved by the City Council on April 6, 2016; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated and a report thereof filed with the City Manager; and
WHEREAS, the bids meeting the City's specification with the lowest estimated life -cycle
costs are shown below:
Quantity
Description
Supplier
Amount ($)
10
50 kVA, 1P, 120/240 V
ERMCO
18,252.00
3
100 kVA, 1P, 120/240 V
ERMCO
7,980.12
1
75 kVA, 3P, 120/208 V
ERMCO
5,378.40
3
500 kVA, 3P, 120/208 V
ERMCO
34,023.24
1
150 kVA, 3P, 277/480 V
ERMCO
5,935.68
5
1,500 kVA, 3P, 277/480 V
ERMCO
100,699.20
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the bid for the purchase of 23 designated padmount transformers to ERMCO, of Dyersburg,
Tennessee, as shown above, in the amount of $172,268.64.
Dated: November 2, 2016
I hereby certify that Resolution No. 2016-192 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 2, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
tlIty Clerk
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NNIFEi I , F RRAIOLO
2016-192