HomeMy WebLinkAboutAgenda Report - January 19, 2000 E-10CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Lodi Replica Concrete Street Light Standards
($28,571.25)
MEETING DATE: January 19, 2000
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
purchase of 25 "Lodi Replica" concrete street light standards from
the sole supplier, Traditional Concrete (represented by NCS
Company of Auburn, California), in the amount of $28,571.25.
BACKGROUND INFORMATION: The concrete street light standards installed in the older sections of
town had been manufactured locally using a City -owned mold, but
after many years of use, the mold became worn beyond repair.
In 1998, the City requested proposals from manufacturers to produce a replica of the existing concrete
standard. The company which was awarded the contract has manufactured a new mold and, to date,
has produced and shipped a total of 33 Lodi Replica standards to the City.
Since the manufacturer is located in the Midwest, purchase of the truckload quantity, 25 poles, reduces
the per-unit shipping cost. (It is estimated that this quantity will last 1% to 2 years, as damaged poles in
the system are replaced).
It is therefore recommended that the City Council authorize the purchase of 25 "Lodi Replica" concrete
street light poles from Traditional Concrete at a cost of $28,571.25, including taxes and freight.
FUNDING:
Vicky McAthie, Finance Director
Prepared by Joel Harris, Purchasing Officer
Electric Utility Inventory Account 160.1496
($28,571.25)
c: Manager, Electric Utility Engineering and Operations
APPROVED:
Concrete_cc2
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Alan N. Vallow, Electric Utility Director
H. Dixon Flynn —
01106100
RESOLUTION NO. 2000-04
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE SOLE -SOURCE PURCHASE OF 25 CONCRETE "LODI
REPLICA" STREET LIGHT STANDARDS
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to
do so; and
WHEREAS, the concrete street light standards installed in the older sections of
the City were manufactured locally utilizing a City -owned mold; and
WHEREAS, as a result of many years of use, the mold has deteriorated beyond
repair; and
WHEREAS, the last concrete standard manufacturer attempted to extend the life
of the mold but was unsuccessful and informed the City that they would no longer be
able to manufacture the standards; and
WHEREAS, the City then searched for a replacement standard of similar
appearance but was unable to locate an acceptable alternative; and
WHEREAS, the City then requested proposals from various manufacturers to
produce a replica of the existing concrete standard and received one proposal from a
manufacturer located in Wisconsin; and
WHEREAS, due to the location of the manufacturer, the per unit freight on
standards can be minimized by placing an order for a full truck load of standards, i.e. 25
standards, and it is estimated that the shipment will last approximately 1 '/2 to 2 years;
and
WHEREAS, it is staffs recommendation that the City purchase the 25 "Lodi
Replica" street light standards from the sole supplier, Traditional Concrete of
Menomonee Falls, Wisconsin, in the total amount of $28,571.25 which includes tax and
freight.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the sole -source purchase of the 25 "Lodi Replica" street light
standards from the sole supplier, Traditional Concrete of Menomonee Falls, Wisconsin,
in the amount of $28,571.25.
Dated: January 19, 2000
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I hereby certify that the foregoing is a true and correct copy of Resolution No.
2000-04, which was duly and regularly passed and adopted by the City Council of the
City of Lodi in a regular meeting held January 19, 2000 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi and Mann
(Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — Pennino
1,�) )), - &,cA)
ALICE M. REIMCHE
City Clerk
2000-04