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HomeMy WebLinkAboutAgenda Report - August 17, 2016 I-02CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: MEETING DATE: SUBMITTED BY: AGENDA ITEM z Adopt Resolution Approving the Classification and Salary Range of Library Technician and Adding One Library Technician and Deleting One Librarian August 17, 2016 Human Resources Manager RECOMMENDED ACTION: Adopt resolution approving the classification and salary range of Library Technician and adding one Library Technician and deleting one Librarian. BACKGROUND INFORMATION: The Lodi Public Library has historically staffed two Librarian positions. Upon discussion with the Library Services Director, the City wishes to create a new classification and assign the appropriate salary that accurately reflects the scope and responsibilities of the duties being performed and eliminate one of the vacant Librarian positions. The second Librarian vacancy will be filled in January 2017. The Library Technician position differs from the Senior Library Assistant in that the Library Technician will be able to buy books, handle reference duties, and oversee technology needs. This classification does not require a college degree, but does require library work experience and/or some college training. The Library Board has been apprised of this new classification and change to allocated positions and is in agreement with this recommendation. Staff recommends Council approve the new classification and salary range for the newly created classification of Library Technician. In addition, staff requests Council approve the new salary range for Library Technician. After discussions with and concurrence from the General Services Unit (AFSCME) the proposed salary range for the Library Technician is $42,982 to $52,245, which is 15 percent above the current salary range of Senior Library Assistant and 20 percent below the Librarian I classification. The job description will be part of the General Services Unit. The Lodi Public Library is requesting to unfund one Librarian position and fund the Library Technician position. The approximate annual savings for Fiscal Year 2016/17 is $20,258 including benefits. FISCAL IMPACT: FUNDING AVAILABLE: The fiscal impact in FY 2016/17 would be approximately $20,258 including benefits. Funding available through the Lodi Public Library budget. ettLo)fre Ad le Post, Human Resources Manager Jordan Ayers Deputy City Manager/Internal Services Director APPROVED: -S ep en Schw. batter, City Manager CITY OF LODI LIBRARY TECHNICIAN EXHIBIT A August 2016 Job descriptions are intended to present a broad and general range of duties which include the purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job. DEFINITION Under general supervision, performs highly specialized library work to include acquiring and organizing library materials, directing library users to standard reference materials and databases, and providing oversight and expertise to the Library's technology requirements. Perform related work as required. DISTINGUISHING CHARACTERISTICS The Library Technician is the journey level class in the Library support series. The Library Technician is distinguished from the Senior Library Assistant in that the Library Technician acquires library materials and provides reference assistance to patrons on a continual basis. This position also oversees the department technology requirements. SUPERVISION EXERCISED AND RECEIVED Receives direction and supervision from higher level personnel. May provide oversight and functional or technical direction to lower level and part-time positions. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: Provide reference services to library patrons in person or by phone; utilize professional reference resources including dictionaries, encyclopedias, almanacs, indexes, and handbooks; In consultation with the City's Information Technology Division, plan and coordinate the full range technology needs for the library, including overseeing public computers, purchasing/installing necessary software, and investigating new and improved technology needs for the library; investigate computer hardware, software and operating problems; Receive and resolve patron service complaints by researching records, providing information and taking appropriate actions to correct errors or facilitate services; Present and participate in training and professional guidance to staff on reference and technology needs; Processes interlibrary loan requests; Research and create statistical information on library services; EXHIBIT A Research and acquire Library materials; Verify bibliographic information from a variety of sources for library materials; maintain catalog and other library files; process library materials as needed. Perform other duties related to the operation of the department, including additional duties that enable the department to meet the diverse needs of its community. MINIMUM QUALIFICATIONS Knowledge of: Library operations, terminology, procedures, policies and organization; library materials and resources; library functions including circulation, reference and administration; General reference and readers advisory sources, practices, and procedures; Technological applications in libraries, including the use of computer and technology within cutting-edge libraries; Library classification and cataloging methods and protocols; Sirsi, or similar library automated system; Books, authors, bibliographies and reference materials; English usage, spelling, grammar, and punctuation; Customer relations and public relations techniques, including telephone and online customer etiquette. Ability to: Respond to reference questions; learn a variety of online databases and library resources, and teach the public basic use of such resources; Select materials to meet general library and community needs. Oversee the technological needs of a library, including the analysis, purchase and utilization of various computer hardware and software; Interact with the public effectively and courteously; exercise independent judgment and tact in the applications of rules, regulations, policies, and procedures and in difficult or sensitive situations in person, over the telephone, or in an online environment; Complete work with minimal supervision and instruction; EXHIBIT A Establish and maintain cooperative and effective relationships with those contacted during the course of work. EDUCATION AND EXPERIENCE Any combination of experience and education that would likely produce the qualifying knowledge and ability. A typical combination is: Education: Equivalent to the completion of high school; Associate of Science degree from an accredited community college in Library, Information Technology or related field is highly desirable. Experience: Two years of experience comparable to that of the Senior Library Assistant in the City of Lodi. Working Conditions: Requires the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; some positions require sufficient hand/eye coordination to perform skilled repetitive movements, such as typing, filing, data entry, and/or use of calculator, or other office equipment or supplies; may involve extensive Video Display Terminal exposure. May require physical conditions necessary for standing, walking, sitting, carrying, pushing, bending at waist, stooping, crouching, reaching, kneeling, and crawling under furniture. May require the ability to climb up ladders or step stools. Independently lift and carry books weighing up to 10 lbs. Independently move boxes or other materials or equipment weighing up to 10 lbs. from one location to another. Tasks require visual perception and discrimination as well as oral communications ability. Positions in this classification may be required to work evenings and weekends. FLSA STATUS: NON-EXEMPT RESOLUTION NO. 2016-158 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE CLASSIFICATION AND SALARY RANGE FOR LIBRARY TECHNICIAN; AND FURTHER ADDING ONE LIBRARY TECHNICIAN AND DELETING ONE LIBRARIAN NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the classification for the position of Library Technician attached hereto as Exhibit A; and BE IT FURTHER RESOLVED that the salary range for Library Technician is hereby approved and shall be as follows: r Classification Library Technician Step 0 $42,982.20 Step 1 Step 2 $45,131.28 Step 3 $47,387.88 $49,757.28 Step 4 $52,245.12_, BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve adding one Library Technician and deleting one vacant Librarian position. Dated: August 17, 2016 I hereby certify that Resolution No. 2016-158 was passed and adopted by the Lodi City Council in a regular meeting held August 17, 2016 by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None NIFER . FERRAIOLO City Clerk 2016-158 CITY OF LODI LIBRARY TECHNICIAN EXHIBIT A August 2016 Job descriptions are intended to present a broad and general range of duties which include the purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job. DEFINITION Under general supervision, performs highly specialized library work to include acquiring and organizing library materials, directing library users to standard reference materials and databases, and providing oversight and expertise to the Library's technology requirements. Perform related work as required. DISTINGUISHING CHARACTERISTICS The Library Technician is the journey level class in the Library support series. The Library Technician is distinguished from the Senior Library Assistant in that the Library Technician acquires library materials and provides reference assistance to patrons on a continual basis. This position also oversees the department technology requirements. SUPERVISION EXERCISED AND RECEIVED Receives direction and supervision from higher level personnel. May provide oversight and functional or technical direction to lower level and part-time positions. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: Provide reference services to library patrons in person or by phone; utilize professional reference resources including dictionaries, encyclopedias, almanacs, indexes, and handbooks; In consultation with the City's Information Technology Division, plan and coordinate the full range technology needs for the library, including overseeing public computers, purchasing/installing necessary software, and investigating new and improved technology needs for the library; investigate computer hardware, software and operating problems; Receive and resolve patron service complaints by researching records, providing information and taking appropriate actions to correct errors or facilitate services; Present and participate in training and professional guidance to staff on reference and technology needs; Processes interlibrary loan requests; Research and create statistical information on library services; EXHIBIT A Research and acquire Library materials; Verify bibliographic information from a variety of sources for library materials; maintain catalog and other library files; process library materials as needed. Perform other duties related to the operation of the department, including additional duties that enable the department to meet the diverse needs of its community. MINIMUM QUALIFICATIONS Knowledge of: Library operations, terminology, procedures, policies and organization; library materials and resources; library functions including circulation, reference and administration; General reference and readers advisory sources, practices, and procedures; Technological applications in libraries, including the use of computer and technology within cutting-edge libraries; Library classification and cataloging methods and protocols; Sirsi, or similar library automated system; Books, authors, bibliographies and reference materials; English usage, spelling, grammar, and punctuation; Customer relations and public relations techniques, including telephone and online customer etiquette. Ability to: Respond to reference questions; learn a variety of online databases and library resources, and teach the public basic use of such resources; Select materials to meet general library and community needs. Oversee the technological needs of a library, including the analysis, purchase and utilization of various computer hardware and software; Interact with the public effectively and courteously; exercise independent judgment and tact in the applications of rules, regulations, policies, and procedures and in difficult or sensitive situations in person, over the telephone, or in an online environment; Complete work with minimal supervision and instruction; EXHIBIT A Establish and maintain cooperative and effective relationships with those contacted during the course of work. EDUCATION AND EXPERIENCE Any combination of experience and education that would likely produce the qualifying knowledge and ability. A typical combination is: Education: Equivalent to the completion of high school; Associate of Science degree from an accredited community college in Library, Information Technology or related field is highly desirable. Experience: Two years of experience comparable to that of the Senior Library Assistant in the City of Lodi. Working Conditions: Requires the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; some positions require sufficient hand/eye coordination to perform skilled repetitive movements, such as typing, filing, data entry, and/or use of calculator, or other office equipment or supplies; may involve extensive Video Display Terminal exposure. May require physical conditions necessary for standing, walking, sitting, carrying, pushing, bending at waist, stooping, crouching, reaching, kneeling, and crawling under furniture. May require the ability to climb up ladders or step stools. Independently lift and carry books weighing up to 10 lbs. Independently move boxes or other materials or equipment weighing up to 10 lbs. from one location to another. Tasks require visual perception and discrimination as well as oral communications ability. Positions in this classification may be required to work evenings and weekends. FLSA STATUS: NON-EXEMPT