HomeMy WebLinkAboutAgenda Report - August 17, 2016 C-03TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE:
MEETING DATE:
PREPARED BY:
AGENDA ITEM
C-3
Accept Quarterly Report of Purchases between $10,000 and $20,000
August 17, 2016
Deputy City Manager
RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and
$20,000.
BACKGROUND INFORMATION:
Exh.
A
B
C
D
E
F
G
H
J
K
L
M
N
Date
04/04/2016
04/18/2016
04/19/2016
05/04/2016
05/05/2016
05/11/2016
05/11/2016
05/11/2016
05/11/2016
05/19/2016
05/23/2016
05/23/2016
06/03/2016
06/08/2016
FISCAL IMPACT:
During the second calendar quarter of 2016, the following
purchases were awarded. Background information for each
purchase is attached as Exhibits A through N.
Contractor
Survalent
Oldcastle
Beecher Emission Solution Tech
ERMCO
Kaufman Trailers
General Pacific
Walters Wholesale Electric
CleanRiver Recycling Solutions
Survalent
Anixter
Oldcastle
One Source Distributors
Prysmian c/o Pacific Utilities
One Source Distributors
FUNDING AVAILABLE:
Attachments
Varies by project.
Project Award Amt.
SCADA software support
Concrete vault for Hale Dr.
Diesel exhaust removal system
167kVA transformers
25 foot paver trailer
PV -net meters
Decorative LED light fixtures
Trash/recycle receptacles for parks
SCADA host upgrade
15kV primary cable
Vault materials
Villa Fiore subdivision
Electric cable
Van Ruiten subdivision
All purchases were budgeted in the 2015-2016 Financial Plan.
APPROVED:
Jordan Ayers
Deputy City Manager
tephen Saawa•auer, City Manager
$19,900.00
$15,809.60
$10,840.75
$14,898.60
$11,437.20
$12,439.53
$12,275.28
$16,407.76
$16,929.00
$12,042.00
$10,831.20
$18,201.54
$17,658.00
$12,134.36
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: SCADA Software Support
DEPARTMENT: Electric Utility
CONTRACTOR Survalent
AWARD AMOUNT: $19,900.00
DATE OF RECOMMENDATION: April 4, 2016
BIDS OR PROPOSALS RECEIVED:
Survalent $19,900.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase is exempt from bidding per Lodi Municipal code 3.20.070 subsection (3).
FUNDING: 50061000-72450
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Vault for Hale Dr.
DEPARTMENT: Electric Utility
CONTRACTOR Oldcastle
AWARD AMOUNT: $15,809.60
DATE OF RECOMMENDATION: April 18, 2016
BIDS OR PROPOSALS RECEIVED:
Oldcastle $15,809.60
Jensen Precast $18,793.08
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Oldcastle and Jensen ar ethe only local suppliers for concrete vaults. Transportation costs
cause distant supplieirs to be non-competitve.
FUNDING: 500-13496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: No Smoke Diesel Exhaust Removal System
DEPARTMENT: Public Works
CONTRACTOR Beecher Emission Solution Technologies, LLC
AWARD AMOUNT: $10,840.75
DATE OF RECOMMENDATION: April 19, 2016
BIDS OR PROPOSALS RECEIVED:
Beecher Emission Solution Technologies, LLC dba Ward Diesel Filter Systems is the sole
manufacturer of the "NO SMOKE" diesel filtration system. Other similar products do not meet
the standard that the Ward system does
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
FUNDING: GFCAP-0007.Const.MiscS&S
Prepared by: Jamie Russell
Title: Administrative Clerk
Reviewed by: 1.iL.__Q Z. --C2..
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: 167kVA Transformers
DEPARTMENT: Electric Utility
CONTRACTOR ERMCO
AWARD AMOUNT: $14,898.60
DATE OF RECOMMENDATION: May 4, 2016
BIDS OR PROPOSALS RECEIVED:
ERMCO $14,898.60
Power Partners $17,177.40
Anixter $18,783.58
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is for 167kVA transfomrers needed for distribution.
FUNDING: 500-13496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: 25 foot Paver Trailer with hydraulic ramps
DEPARTMENT: Public Works
CONTRACTOR Kaufman Trailers
AWARD AMOUNT: $11,437.20
DATE OF RECOMMENDATION: May 5, 2016
BIDS OR PROPOSALS RECEIVED:
Kaufman Trailers
Nixon -Egli Equipment Company
"NO BID" or NO RESPONSE RECEIVED:
Municipal Maintenance Equipment
$11,437.20
$19,789.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
This trailer will be used to transport the Streets Division's paving machine to various job sites.
Currently, the City does not own a trailer that can be used for transporting the paving machine
at this time.
Note the $900.00 freight charges will be paid to Trailer Delivery Service. The cost of
freight is noted on the invoice from Kaufman Trailers. Even with the added freight
charges, Kaufman Trailers remains the lowest bid proposal received.
FUNDING: 30399000.77030
Prepared by: Tosha Bone
Title: Administrative Secretary
Reviewed by:
Purchase Order No. 16326
EXHIBIT
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: PV -net Meters
DEPARTMENT: Electric Utility
CONTRACTOR General Pacific
AWARD AMOUNT: $12,439.53
DATE OF RECOMMENDATION: May 11, 2016
BIDS OR PROPOSALS RECEIVED:
General Pacific $12,439.53
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The award is for $12,439.53 for General Pacific
This is sole sourced because Council Res. 2005-64 required us to purchase ITRON meters and
General Pacific is the ITRON rep for Norhtern California.
FUNDING: 500-13496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Decorative LED Lighting
DEPARTMENT: Electric Utility
CONTRACTOR Walters Wholesale Electric
AWARD AMOUNT: $12,275.28
DATE OF RECOMMENDATION: May 11, 2016
BIDS OR PROPOSALS RECEIVED:
Walters Wholesale Electric $12,275.28
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
These Decorative LED Light Fixtures are approved per Council Res. 2015-218. No bidding is
required.
FUNDING: EUCP-15008
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT H
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Trash & Recycling receptacles throughout City Parks
DEPARTMENT: Public Works
CONTRACTOR CleanRiver Recycling Solutions
AWARD AMOUNT: $16,407.76
DATE OF RECOMMENDATION: May 11, 2016
BIDS OR PROPOSALS RECEIVED:
1
2
3
CleanRiver Recycling Solutions (includes dome top, optional label and anchor
brackets and shipping and handling)
$16,407.76
w/ 8% sales tax
WasteWise Products Inc. (includes dome top, optional label and anchor brackets
and shipping and handling)
$17,350.20
w/ 8% sales tax
GSA Advantage (Does not provide dome top)
$11,934.65
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Public Works receives a yearly grant that can only be used on certain items. The grant is called
the Beverage Container Recycling City/County Payment Program. This grant will cover the
entire cost of this purchase. This purchase includes 13 Trash & Recycling receptacles that will
be placed in different parks throughout the City. Per Steve Dutra the dome top receptacle is the
preferred top in outdoor garbage receptacles.
FUNDING: 10050102.72352
Prepared by: Jamie Russell
Title: Administrative Clerk
Reviewed by:
EXHIBIT 1
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Scada Host Upgrade
DEPARTMENT: Electric Utility
CONTRACTOR Survalent
AWARD AMOUNT: $16,929.00
DATE OF RECOMMENDATION: May 11, 2016
BIDS OR PROPOSALS RECEIVED:
Survalent $16,929.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is for the Host Updgrade of the SCADA system. Since we have a Survalent SCADA
system we must purchase servers from Survalent as well.
FUNDING: 5006100-77030
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT J
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: 15kV Primary Cable
DEPARTMENT: Electric Utility
CONTRACTOR Anixter
AWARD AMOUNT: $12,042.00
DATE OF RECOMMENDATION: May 19, 2016
BIDS OR PROPOSALS RECEIVED:
Anixter $12,042.00
General Pacific $12,906.00
"NO BID" or NO RESPONSE RECEIVED:
Platt
BACKGROUND INFORMATION & BASIS FOR AWARD:
The award is for $12,042.00 for Anixter
This is 15kV Primary Cable used for electrical distribution throughout the city. .
FUNDING: 500-13496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT K
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Vault Materials
DEPARTMENT: Electric Utility
CONTRACTOR Oldcastle
AWARD AMOUNT: $10,831.20
DATE OF RECOMMENDATION: May 23, 2016
BIDS OR PROPOSALS RECEIVED:
Oldcastle $10,831.20
Jensen Precast $13,635.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
These Vault materials are needed for upcoming EUD jobs
Oldcastle and Jensen Precast are the only concrete vault suppliers in this area. Transportation
costs make distant vendors noncompetitive.
FUNDING: 500-13496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT L
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Villa Fiore subdivision
DEPARTMENT: Electric Utility
CONTRACTOR One Source
AWARD AMOUNT: $18,201.54
DATE OF RECOMMENDATION: May 23, 2016
BIDS OR PROPOSALS RECEIVED:
One Source $18,201.54
Anixter $19,855.50
"NO BID" or NO RESPONSE RECEIVED:
General Pacific
BACKGROUND INFORMATION & BASIS FOR AWARD:
These 3-phase secitionalizing modules are needed for the Villa Fiore (Van Ruiten) subdivision.
FUNDING: 500.13496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT M
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Cable
DEPARTMENT: Electric Utility
CONTRACTOR Prysmian c/o Pacific Utilities
AWARD AMOUNT: $17,658.00
DATE OF RECOMMENDATION: June 3, 2016
BIDS OR PROPOSALS RECEIVED:
Prysmian c/o Pacific Utilities $17,658.00
AWG $20,250.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This cable was done through the formal bid process and these were the two bids we received.
FUNDING: 500-13496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT N
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Van Ruiten subdivision
DEPARTMENT: Electric Utility
CONTRACTOR One Source Distributors
AWARD AMOUNT: $12,134.36
DATE OF RECOMMENDATION: June 8, 2016
BIDS OR PROPOSALS RECEIVED:
One Source Distributors $12,134.36
Anixter $12,991.87
"NO BID" or NO RESPONSE RECEIVED:
All -Phase
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is for 3-phase module enclosures for Van Ruiten Subdivision
FUNDING: 500-13496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.