HomeMy WebLinkAboutAgenda Report - July 20, 2016 C-07TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE:
MEETING DATE:
PREPARED BY:
AGENDA ITEM
C7
Adopt Resolution Approving Contract with Lodi Unified School District to
Provide After -School Staff Support for the Bridge Program at Thirteen
Locations During Fiscal Years 2016/2017 and 2017/2018 ($1,204,298.03)
July 20, 2016
Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION: Adopt resolution approving contract with Lodi Unified School
District to provide after-school staff support for the Bridge
program at 13 locations during fiscal years 2016/2017 and
2017/2018 ($1,204,298.03).
BACKGROUND INFORMATION: Lodi Unified School District is the recipient of a state After
School Education and Safety (ASES) Program grant, which
provides funds for after-school enrichment for K-8 students
participating in Lodi Unified's Bridge Program.
The California Department of Education grant, funded by Proposition 49 (2002), requires a
recreational component for students at participating sites. Lodi Unified has contracted with the
City (sub -recipient) to provide these services for the past nine years, and has negotiated an
agreement for the Parks, Recreation and Cultural Services Department to do so again in fiscal
years 2016/2017 and 2017/2018. The 13 sites are Beckman, Borchardt, Heritage, Lawrence,
Needham, Nichols, Victor, Washington, Woodbridge and Live Oak elementary schools, Lodi and
Millswood Middle schools, and Houston School (K-8). The Districts' other schools in Lodi do not
qualify for grant funding.
The Department will receive $39,523.22 per year per elementary school site and $49,540.64 per
middle school site, including Houston School. Aside from slight increase in revenue from Fiscal
Year 2015/2016 because of the increased employee costs, the contract terms are unchanged
from the previous year.
The LUSD Board of Trustees approved the attached contract on June 21, 2016.
FISCAL IMPACT: PRCS costs are covered under the terms of the contract.
APPROVED:
Stephen Schwabauer, City Manager
Adopt Resolution Approving Contract with Lodi Unified School District to Provide After -School Staff Support for the Bridge Program
at Thirteen Locations During Fiscal Years 2014/2015 and 2015/2016 ($1,204,298.03)
July 20, 2016
Page 2
FUNDING AVAILABLE: Per agreg nt with Lodi Unified School District.
Jordan
JH:tI
Attachment (1)
cc: City Attorney
yers, Deputy City Manager/Internal Services Director
fi4 -
Jeff Hood
Director : r s, Recreation and Cultural Services
LODi UNIFIED SCHOOL DISTRICT
Division of Business Services
SERVICES AGREEMENT
This agreement is entered into between Lodi Unified School District, hereinafter called the District, and
City of Lodi. a Municipal Corporation. through its Parks and Recreation Department hereinafter called the
Contractor, Independent Contractor shall provide the following services: Provide qualified Parks & Rec.staffas
descriized in the Citv of1abudget summary {,see attachment) to work in the Bridge Aftel-$chool Program to assist
with the "Academic 11 our' homework assistance block and facilitating recreatipna1 &mid -wont activitleascheduled
from school dismissal until 6:00pin daily at the following 13 school sites: Beckman. Victor, Borchardt. Live Oak,
Houston. Washington. Needham. Heritage. Woodbridge. Nlchols,vlillswood. Lawrence. and Lodi Middle Schools.,]
grantee. Lodi Unified will be responsible for meeting administrative requitju)otts in program oparatlpns
maintaining a student -to -staff member ratio not to exceed 20-1 as outlined in the ASS Certified Assuranc s.
The services shall begin on July 25, 2016 and be completed by Tune 4, 2018.
In consideration of the services to be rendered by the Contractor, the District agrees to pay the Independent
Contractor a progress payment every 30 days, upon prior receipt and approval of a work completion statement:
16/17 1'Y Not to e_xceecl $6ol,290.03 fix hundred One Thousand. Two Hundred Ninety Eight and 03/100 Dollars,
17/18 FY Not to exceed $603.000.00 Six Hundred Three Thousand and no/100 Dollars
Independent Contractor agrees to comply with all provisions of Education Code Section 45125.1. Prior to
commencing work, Independent Contractor will conduct criminal background check of all employees assigned to the
Lodi Unified School District and will certify that no employees who have been convicted of serious or violent felonies as
specified, will have contact with pupils, pursuant to this Agreement. Independent Contractor must provide the Lodi
Unified School District with a list of all employees providing services pursuant to this Agreement and designate to which
sites they will be assigned. Failure to comply with this law may result in, or District's sole discretion, termination of this
Agreement. The District also has the option to terminate for convenience or should the District determine that the
Independent Contractor is in default. In the event the District desires the option to terminate for convenience, the
District will owe the Independent Contractor an amount to cover the amount of work completed to that date.
Independent Contractor warrants and represents that it understands the scope of the contracted work to be completed
and that it represents and warrants to the District that it is qualified to perform the intended services.
This agreement, and any documents referred to on the face hereof, constitutes the entire agreement between the
two parties, and supersedes any prior agreements with respect to the matters herein. By signing this agreement,
both parties agree to the terms and conditions.
Contractor hereby covenants and agrees that the District, its officers, agents, employees, members or
representatives shall not be liable for any loss, damage, injury or liability of any kind, person or property, arising
from the acts, omissions or negligence of Independent Contractor. Each party agrees to indemnify and hold the other
harmless from any and all liability caused by their respective performance of this agreement, save and except for the
others sole negligence.
Independent Contractor:
Signature:
Date:
Address:
Phone:
Email:
Please refer to Purchase Order for full Terms and Conditions Rev. 10-12
FY 2016/17 Site, overall totals
Wages Hours Totals
Beckman and Borchardt
Position 2016
Rec Specialist $14.52 854 $ 12,400.08
Rec Leader $11.73 854 $ 10,017.42
Rec Leader $11.73 854 $ 10,017.42
Coordinator $21.00 100 $ 2,100.00
Rec Manager $60.10 83 $ 4,988.30
Labor costs $ 39,523.22
X 2 sites
Live Oak and Victor
Position
Rec Specialist $14.52 854 $ 12,400.08
Rec Leader $11.73 854 $ 10,017.42
Rec Leader $11.73 854 $ 10,017.42
Coordinator $21.00 100 $ 2,100.00
Rec Manager $60.10 83 $ 4,988.30
Labor costs $ 39,523.22
X 2 sites
$79,046.44 $ 69,069.84
$79,046.44 $ 69,069.84
Houston School
Rec Specialist $14.52 854 $ 12,400.08
Rc Leader $11.73 854 $ 10,017.42
Rc Leader $11.73 854 $ 10,017.42
Coordinator $21.00 100 $ 2,100.00
Rec Manager $60.10 83 $ 4,988.30
Labor costs $ 39,523.22
X 1 site $ 39,523.22 $ 34,534.92
Washington and Needham schools
Rec Specialist $14.52 854 $ 12,400.08
Rc Leader $11.73 854 $ 10,017.42
Rc Leader $11.73 854 $ 10,017.42
Coordinator $21.00 100 $ 2,100.00
Rec Manager $60.10 83 $ 4,988.30
Site totals $ 39,523.22
X 2 sites $ 79,046.44 $ 69,069.84
Heritage, Woodbridge, Nichols and Lawrence
Rec Specialist $14.52 854 $ 12,400.08
Rc Leader $11.73 854 $ 10,017.42
Rc Leader $11.73 854 $ 10,017.42
Coordinator $21.00 100 $ 2,100.00
Rec Manager $60.10 83 $ 4,988.30
Labor costs $ 39,523.22
X 4 sites
$158,092.88 $ 138,139.68
Millswood and Lodi Middle
Rec Specialist $14.52
Rc Leader $11.73
Rc Leader $11.73
Rc Leader $11.73
Coordinator $21.00
Rec Manager $60.10
Labor costs
X 2 sites
854 $
854 $
854 $
854 $
100 $
83 $
$
12,400.08
10,017.42
10,017.42
10,017.42
2,100.00
4,988.30
49,540.64
$
Total salaries
Benefits (excluding rec manager) @ 8.67% $468,988.80 $
Materials & Supplies $20/child (100 elem., 120 MS)
99,081.28
$533,836.70 $ 89,104.68
40,661.33
$26,800
Bid Proposal Total $601,298.03
RESOLUTION NO. 2016-134
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE THE CONTRACT
BETWEEN LODI UNIFIED SCHOOL DISTRICT AND THE CITY
OF LODI TO PROVIDE THE BRIDGE PROGRAM AT 13
LOCATIONS DURING FISCAL YEARS 2016/17 AND 2017/18
WHEREAS, Lodi Unified School District is the recipient of a State After School
Education and Safety Program grant, which provides funds for after-school enrichment for K-8
students participating in Lodi Unified School District's Bridge Program; and
WHEREAS, the California Department of Education grant, funded by Proposition 49
(2002), requires a recreational component for students at participating sites; and
WHEREAS, Lodi Unified School District has contracted with the City as a sub -recipient
for the past nine years to provide these services, and has negotiated an agreement for the
Parks, Recreation and Cultural Services Department to do so again in Fiscal Years 2016/17
and 2017/18; and
WHEREAS, the 13 referenced sites are Beckman, Borchardt, Heritage, Lawrence,
Needham, Nichols, Victor, Washington, Woodbridge and Live Oak elementary schools; Lodi
and Millswood middle schools; and Houston School (K-8); and
WHEREAS, the City will receive $39,523.22 per year per elementary school site, and
$49,540.64 per middle school site, including Houston School, and aside from a slight increase
in revenue from Fiscal Year 2015/16 because of the increased employee costs, the contract
terms are unchanged from the previous year; and
WHEREAS, the Lodi Unified School District Board of Trustees approved the contract at
their meeting on June 21, 2016.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a contract between Lodi Unified School District (Grantee)
and the City of Lodi (sub -recipient) to provide the Bridge program at 13 locations during Fiscal
Years 2016/17 and 2017/18, in the amount of $1,204,298.03.
Dated: July 20, 2016
I hereby certify that Resolution No. 2016-134 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 20, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
I1.
NIFER ' FERRAIOLO
City Clerk
2016-134