HomeMy WebLinkAboutAgenda Report - July 20, 2016 C-05TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-5
AGENDA TITLE: Adopt Resolution Awarding Contract for 2016-2018 Tree Maintenance to
West Coast Arborists, Inc., of Anaheim ($472,100)
MEETING DATE: July 20, 2016
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2016-2018 Tree Maintenance to
West Coast Arborists, Inc., of Anaheim, in the amount of $472,100.
BACKGROUND INFORMATION: This project provides for the structural pruning, maintenance
trimming, stump grinding, emergency calls, removal of City trees,
pest control, and tree planting at various locations throughout the
City for Fiscal Years 2016/17 and 2017/18. An objective of this contract is to improve the health of our
urban forest and reduce costs associated with this effort.
Specifications for this project were approved on June 1, 2016. The City received the following bid for this
project on June 29, 2016.
Bidder Location Bid
Engineer's Estimate $371,800
West Coast Arborists, Inc. Anaheim $472,100
The two-year contract contains an option to extend if mutually agreeable to the City and the contractor.
Staff recommends authorizing the Public Works Director to execute up to two, two-year extensions to the
contract when it is in the best interest of the City to do so.
FISCAL IMPACT: Selective tree maintenance improves tree health, which will reduce the
number of emergency calls.
FUNDING AVAILABLE: This project will be funded by Streets Operating account (30156004).
Jordan Ayers 11
Deputy City Manager/Internal Services Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tdb
Attachment
cc: Utilities Manager
Charles E. Swimley, Jr
Public Works Director
APPROVED:
ephen Sc wabau- •, City Manager
K:\WP\PROJECTS\STREETS\2016-18 Tree Maintenance\CAward.doc 7/7/16
2016-2018 TREE MAINTENANCE CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and WEST COAST ARBORISTS, INC., herein referred to as
the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
CONTRACT doc
4.1
06/29/16
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
The work may include, but is not limited to, maintenance pruning (structural and
clearance) and crown reductions, tree removals, stump grinding, mistletoe removal, tree
pest control, palm tree pruning, and emergency call outs as specified in the bid
summary. All work shall be completed in accordance with the standards set forth by the
International Society of Arboriculture Pruning Standards (Best Management Practices)
and the ANSI A300 Standards. Successful bidder shall have a Certified Arborist on staff,
who will supervise all tree care operations. Special projects that are difficult to access
require the need for specialty equipment (i.e., crane), service request pruning, or
pruning to reduce and/or pruning to restore would fall under Crew Rental. All work shall
be done as described in the Specifications for the above project.
See Section 6-07 "Description of Bid Items" for additional information.
CONTRACT ITEMS:
ine
Description
E2 YQ�)
Unit
Unit Price
Total
1
Clearance Pruning
100
EA
$ 79.00 $ 7,900.00
2
Service Req. Pruning 0"-6"
400
EA
$ 49.00
$ 19,600.00
3
Service Req. Pruning 7"-12"
400
EA
$ 79.00
$ 31,600.00
4
Service Req. Pruning 13"-18"
400
EA
$ 79.00
$ 31,600.00
5
Service Req. Pruning 19"-24"
150
EA
$ 179.00
$ 26,850.00
6
Service Req. Pruning 25"-30"
150
EA
$ 279.00
$ 41,850.00
7
Service Req. Pruning > 30"
100
EA
$ 379.00
$ 37,900.00
8
Tree & Stump Removal < 6"
20
EA
$ 95.00
$ 1,900.00
9
Tree & Stump Removal 6"-12"
40
EA
$ 195.00
$ 7,800.00
10
Tree & Stump Removal 13"-18"
40
EA
$ 595.00
$ 23,800.00
11
Tree & Stump Removal 19"-24"
40
EA
$ 995.00
$ 39,800.00
12
Tree & Stump Removal 25"-30"
40
EA
$ 1,295.00
$ 51,800.00
CONTRACT.doc
4.2
06/29/16
Ite
Description
Est. Q r)
40
Unit
EA
Unit Price
Total
13
Tree & Stump Removal > 30"
$ 1,695.00
$ 67,800.00
14
Stump Removal < 6"
10
EA
$ 55.00
$ 550.00
15
Stump Removal 6"-12"
10
EA
$ 155.00
$ 1,550.00
16
Stump Removal 13"-18"
10
EA
$ 255.00
$ 2,550.00
17
Stump Removal 19"-24"
10
EA
$ 355.00
$ 3,550.00
18
Stump Removal 25"-30"
10
EA
$ 455.00
$ 4,550.00
19
Stump Removal > 30"
10
EA
$ 595.00
$ 5,950.00
20
Date Palm Tree Trimming
20
EA
$ 325.00
$ 6,500.00
21
Fan Palm Tree Trimming
20
EA
$ 95.00
1,900.00
22
Crew Rental - 3 Man
80
HR
$ 240.00
$ 19,200.00
23
Emergency Crew Rental
40
HR
$ 330.00
$ 13,200.00
24
Tree Pest Control up to 30"
100
EA
$ 55.00
$ 5,500.00
25
Tree Pest Control > 30"
20
EA
$ 155.00
$ 3,100.00
26
Consulting Arborist Services
40
HR
$ 95.00
$ 3,800.00
27
Tree Planting Allowance (only with
City authorization)
1
LS
$ 10,000.00
$ 10,000.00
TOTAL: $ 472,100.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The length of the contract will be twenty-four (24) months, starting July
1, 2016 and ending June 30, 2018. The contract may be extended if agreed upon by the
Contractor and the City..
ARTICLE IX - State of California Senate Bill 854 requires the following:
CONTRACT doc
4.3
06/29/16
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By: Date:
Attest:
Title
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
CONTRACT doc
JANICE D. MAGDICH
City Attorney
4.4
06/29/16
RESOLUTION NO. 2016-132
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE 2016-2018 TREE MAINTENANCE
PROJECT TO WEST COAST ARBORISTS, INC., OF ANAHEIM
WHEREAS, this project provides for the structural pruning, maintenance trimming,
stump grinding, emergency calls, removal of City trees, pest control, and tree planting at various
locations throughout the City for Fiscal Years 2016/17 and 2017/18; and
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on June 29, 2016, at
11:00 a.m., for the 2016-2018 Tree Maintenance Project, described in the plans and
specifications therefore approved by the City Council on June 1, 2016; and
WHEREAS, said bid has been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder
West Coast Arborists, Inc.
Bid
$472,100
WHEREAS, staff recommends awarding the contract for the 2016-2018 Tree
Maintenance Project to West Coast Arborists, Inc., of Anaheim, in the amount of $472,100; and
WHEREAS, staff also recommends authorizing the Public Works Director to execute up
to two 2 -year extensions when it is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2016-2018 Tree Maintenance Project to West Coast Arborists, Inc., of
Anaheim, California, in the amount of $472,100; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City of Lodi; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
Public Works Director to execute up to two 2 -year extensions, if it is in the best interest of the
City to do so.
Dated: July 20, 2016
I hereby certify that Resolution No. 2016-132 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 20, 2016 by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
.. -
tgi
NIFER FERRAIOLO
City Clerk
2016-132