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HomeMy WebLinkAboutAgenda Report - July 6, 2016 C-06TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM a - 6 AGENDA TITLE: Adopt Resolution Awarding Contract for Kofu Park Americans with Disabilities Act Improvements Project to A. M. Stephens Construction Company, Inc., of Lodi ($92,050) MEETING DATE: July 6, 2016 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for Kofu Park Americans with Disabilities Act Improvements Project to A. M. Stephens Construction Company, Inc., of Lodi, in the amount of $92,050. BACKGROUND INFORMATION: Kofu Park is located on 1145 South Ham Lane. The park facility consists of a baseball field, skate park, tennis courts, and a concession building which also includes a public multipurpose room and restrooms (Exhibit A). The existing concrete ramps and sidewalk leading to the concession building are not currently compliant with the Americans with Disabilities Act (ADA). This project consists of removing and replacing the non ADA -compliant ramps and sidewalk, installing one ADA -compliant parking stall with appropriate signage and striping, and other incidental and related work, all as shown on the plans and specifications for the above project. These improvements for Kofu Park are part of the City-wide ADA Transition Plan (February 2011). The improvements will improve ADA access to the park facilities. Plans and specifications for this project were approved on April 6, 2016. The City received the following, single bid for this project on May 4, 2016. Bidder Location Bid Engineer's Estimate $ 68,055.00 A.M. Stephens Const. Co., Inc. Lodi $ 92,050.00 FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: This project is funded by Community Development Block Grant (CDBG). Jordan Ayers Deputy City Manager/Internal Services Director 1 Charles E. Swimley, Jr. Public Works Director Prepared by Dorothy Kam, Assistant Traffic Engineer CES/DK/tdb Attachments cc: Interim City Engineer/Deputy Public Works Director Neighborhood Services Manager/LodiGRIP Program Manager APPROVED: 1 Akk tehe Schwa saue , ' ity Manager K:\WP\PROJECTS\PARKS\Kofu Park ADA Improvements\KofuCAward.doc 6/15/16 EXHIBIT A Concession Building PROJECT LOCATION Municipal Utilities Services Kettle an_Ln_/_Hwy 1.2 i � _— �� � me-------_ • IM 1 In l l l l l l l l l •■ !+ 4 J! ����.I I � I r i fi —� Kofu Park ADA Improvements Location Map User: dkam Path: G:\ESRI Maps\Traffic\Exhibits\Kofu CPSA - Exhibit A.mxd N W E s KOFU PARK — WEST PARKING LOT ADA IMPROVEMENTS 1145 S. HAM LANE CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and A. M. STEPHENS CONSTRUCTION COMPANY, INC., herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 1992 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the Contract.doc 4.1 05/04/16 general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Perform the work necessary to provide all labor, materials and equipment to remove existing ramps, concrete sidewalk, signage and striping. The Contractor shall also provide all labor, materials and equipment to install one sewer clean out box and cover, concrete sidewalk, parking bumpers, two accessible ramps with handrails, one curb ramp, and associated signage and striping and other incidental and related work, all as shown on the plans and specifications for "Kofu Park — West Parking Lot ADA Improvements". CONTRACT ITEMS ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 1. Clearing and Grubbing LS 1 $21,784.00 $21,784.00 2. Pavement Repair SF 300 $20.00 $6,000.00 3 Misc. Concrete Subgrade Compaction SF 2,350 $5.00 $11,750.00 4. Concrete Parking Stall SF 350 $12.80 $4,480.00 5. Concrete Sidewalk SF 2,000 $16.30 $32,600.00 6. Concrete Ramps LS 1 $2,925.00 $2,925.00 7. Hand Rails LF 130 $67.00 $8,710.00 8. Traffic Stripes and Markings LS 1 $1,200.00 $1,200.00 Contract.doc 4.2 05/04/16 ITEM NO. DESCRIPTION 9. Signage 10. Install Truncated Dome Panel 11. Install 2" Schedule 40 PVC Drain Pipe 12. Install Sewer Clean Out Cover and Box 13. Install Parking Bumper EST'D. UNIT QTY UNIT PRICE TOTAL PRICE LS 1 $250.00 $250.00 SF 45 $45.00 $2,025.00 LF 14 $29.00 $406.00 EA 1 $250.00 $250.00 EA 2 $60.00 $120.00 TOTAL $92,500.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 25 WORKING DAYS. ARTICLE IX - State of California Senate Bill 854 requires the following: • No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. • No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Contract.doc 4.3 05/04/16 • This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR CITY OF LODI, a municipal corporation By STEPHEN SCHWABAUER City Manager By: Date: Contract.doc Title Attest: JENNIFER M. FERRAIOLO City Clerk (CORPORATE SEAL) Approved As To Form: JANICE D. MAGDICH City Attorney 4.4 05/04/16 RESOLUTION NO. 2016-114 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR THE KOFU PARK AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT TO A. M. STEPHENS CONSTRUCTION COMPANY, INC., OF LODI WHEREAS, this project consists of removing and replacing the non ADA -compliant ramps and sidewalk, installing one ADA -compliant parking stall with appropriate signage and striping, and other incidental and related work, all as shown on the plans and specifications for the project; and WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on May 4, 2016, at 11:00 a.m., for the Kofu Park Americans with Disabilities Act Improvements Project, described in the plans and specifications therefore approved by the City Council on April 6, 2016; and WHEREAS, said bid has been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder A. M. Stephens Construction Company, Inc. Bid $92,050 WHEREAS, staff recommends awarding the contract for the Kofu Park Americans with Disabilities Act Improvements Project to the sole bidder, A. M. Stephens Construction Company, Inc., of Lodi, in the amount of $92,050. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the Kofu Park Americans with Disabilities Act Improvements Project to A. M. Stephens Construction Company, Inc., of Lodi, California, in the amount of $92,050; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract on behalf of the City of Lodi. Dated: July 6, 2016 I hereby certify that Resolution No. 2016-114 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 6, 2016 by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN. COUNCIL MEMBERS — None NNIFER City Clerk 2016-114