HomeMy WebLinkAboutAgenda Report - July 6, 2016 C-04TM
AGENDA ITEM C "4
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Bids for the Purchase of Polemount Transformers from
HEES Enterprises of Astoria, Oregon ($67,836.96) and Central Moloney of Pine
Bluff, Arkansas ($14,590.80)
MEETING DATE: July 6, 2016
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt resolution awarding bids for the purchase of polemount
transformers from HEES Enterprises of Astoria, Oregon
($67,836.96) and Central Moloney of Pine Bluff, Arkansas
($14,590.80).
BACKGROUND INFORMATION: On April 6, 2016, the City Council authorized the advertisement of
bids to replenish inventory consumed as a result of ongoing
maintenance and development projects.
The Electric Utility advertised bids on June 11 and 15, 2016. On June 22, 2016, bids were opened with
five suppliers submitting proposals. Life -cycle costs (total purchase price plus cost of operation based on
estimated power loss during the projected life of the transformer) were evaluated as shown on Exhibit A,
attached. Staff reviewed the proposals and deemed the following as the lowest responsive bids and
compliant with the approved specifications.
Description
Supplier
Amount ($)
25 kVA, 1P, 120/240
HEES Enterprises
15,660.00
37.5 kVA, 1P, 120/240
HEES Enterprises
18,597.60
50 kVA, 1P, 240/480
HEES Enterprises
28,296.00
75 kVA, 1P, 277 volt
Central Moloney
14,590.80
167 kVA, 277 volt
HEES Enterprises
5,283.36
FISCAL IMPACT: Procurement cost is $82,427.76. Total life -cycle cost is $152,771.51.
FUNDING AVAILABLE: Included in FY2016/17 Budget Account No. 500.13496.
Jordan`Ayers
Deputy Cit
anagen
ternal Services Director
Elizabeth A. Kirkley
Electric Utility Director
PREPARED BY: Hasan Shahriar, P.E., Senior Power Engineer
EAK/HS/JLM/Ist
APPROVED:
S ephen Schwabau r, y Manager
07-06-16 HS Award Polemount Transformers - Exh A Rev 1 HS
1
EXHIBIT A
- POLE
MOUNTED
TRANSFORMER BID EVALUATION June 22, 2016
Transformer Bid Evaluation
Bid Opening:
June 22, 2016
Padmount
Tax (factor):
1.08
Primary Windings:
Three -Phase, 12000 Volt, 60Hz, Delta Connected
No Load Loss $/watt:
3.75
Single -Phase, 12000 Grd. Wye/6930 Volt, 60Hz
Load Loss $/watt:
1.25
Bid Item 1: 25 kVA, 240/120 Volt, 1 Phase
Number of units:
20
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
1,320.00
26,400.00
28,512.00
21
493
1,575.00
12,325.00
13,900.00
42,412.00
Howard Industries
946.00
18,920.00
20,433.60
75
228
5,625.00
5,700.00
11,325.00
31,758.60
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
808.00
16,160.00
17,452.80
56
314
4,200.00
7,850.00
12,050.00
29,502.80
HEES
725.00
14,500.00
15,660.00
60
302
4,500.00
7,550.00
12,050.00
27,710.00
Central Moloney
840.00
16,800.00
18,144.00
65
267
4,875.00
6,675.00
11,550.00
29,694.00
Bid Item 2: 37.5 kVA, 240/120 Volt, 1 Phase
Number of units:
20
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
1,450.00
29,000.00
31,320.00
26
676
1,950.00
16,900.00
18,850.00
50,170.00
Howard Industries
1,137.00
22,740.00
24,559.20
95
334
7,125.00
8,350.00
15,475.00
40,034.20
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
998.00
19,960.00
21,556.80
85
393
6,375.00
9,825.00
16,200.00
37,756.80
HEES
861.00
17,220.00
18,597.60
82
393
6,150.00
9,825.00
15,975.00
34,572.60
Central Moloney
1,000.00
20,000.00
21,600.00
88
362
6,600.00
9,050.00
15,650.00
37,250.00
Bid Item 3: 50 kVA, 240/480 Volt, 1 Phase
Number of units:
25
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
1,600.00
40,000.00
43,200.00
33
802
3,093.75
25,062.50
28,156.25
71,356.25
Howard Industries
1,238.00
30,950.00
33,426.00
105
493
9,843.75
15,406.25
25,250.00
58,676.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
1,181.00
29,525.00
31,887.00
114
415
10,687.50
12,968.75
23,656.25
55,543.25
HEES
1,048.00
26,200.00
28,296.00
110
421
10,312.50
13,156.25
23,468.75
51,764.75
Central Moloney
1,098.00
27,450.00
29,646.00
109
452
10,218.75
14,125.00
24,343.75
53,989.75
Bid Item 4: 75 kVA, 277 Volt, 1 Phase
Number of units:
10
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
1,770.00
17,700.00
19,116.00
43
1145
1,612.50
14,312.50
15,925.00
35,041.00
Howard Industries
1,915.00
19,150.00
20,682.00
164
569
6,150.00
7,112.50
13,262.50
33,944.50
0.00
0.00
0.00
0.00
0.00
0.00
07-06-16 HS Award Polemount Transformers - Exh A Rev 1 HS
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07-06-16 HS Award Polemount Transformers - Exh A Rev 1 HS
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EXHIBIT
POLE
MOUNTED
TRANSFORMER BID EVALUATION June 22, 2016
Transformer Bid Evaluation
_A-
Bid Opening:
June 22, 2016
Padmount
Tax (factor):
1.08
Primary Windings:
Three -Phase, 12000 Volt, 60Hz, Delta Connected
No Load Loss $/watt:
3.75
Single -Phase, 12000 Grd. Wye/6930 Volt, 60Hz
Load Loss $/watt:
1.25
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
1,504.00
15,040.00
16,243.20
156
577
5,850.00
7,212.50
13,062.50
29,305.70
HEES
1,413.00
14,130.00
15,260.40
159
570
5,962.50
7,125.00
13,087.50
28,347.90
Central Moloney
1,351.00
13,510.00
14,590.80
142
674
5,325.00
8,425.00
13,750.00
28,340.80
Bid Item 5: 167 kVA, 277 volt
Number of units:
2
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
2,760.00
5,520.00
5,961.60
76
2061
570.00
5,152.50
5,722.50
11,684.10
Howard Industries
3,954.00
7,908.00
8,540.64
276
1186
2,070.00
2,965.00
5,035.00
13,575.64
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
2,953.00
5,906.00
6,378.48
264
1251
1,980.00
3,127.50
5,107.50
11,485.98
HEES
2,446.00
4,892.00
5,283.36
258
1266
1,935.00
3,165.00
5,100.00
10,383.36
Central Moloney
2,720.00
5,440.00
5,875.20
244
1299
1,830.00
3,247.50
5,077.50
10,952.70
07-06-16 HS Award Polemount Transformers - Exh A Rev 1 HS
2
RESOLUTION NO. 2016-112
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF
POLEMOUNT TRANSFORMERS FROM
HEES ENTERPRISES, OF ASTORIA, OREGON, AND
CENTRAL MOLONEY, OF PINE BLUFF, ARKANSAS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on June 22, 2016, at
11:00 a.m., for the purchase of polemount transformers for the Electric Utility Department,
described in the specifications therefore approved by the City Council on April 6, 2016; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated and a report thereof filed with the City Manager, as shown on Exhibit A attached; and
WHEREAS, the bids meeting the City's specification with the lowest estimated life -cycle
costs are shown below:
Description
Supplier
Bid Amount
25 kVA, 1P, 120/240
HEES Enterprises
15,660.00
37.5 kVA, 1P, 120/240
HEES Enterprises
18,597.60
50 kVA, 1 P, 240/480
HEES Enterprises
28,296.00
75 kVA, 1 P, 277 volt
Central Moloney
14,590.80
167 kVA, 277 volt
HEES Enterprises
5,283.36
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the bid for the purchase of designated polemount transformers from HEES Enterprises, of
Astoria, Oregon, as shown above, in the amount of $67,836.96; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby award the bid for
the purchase of designated polemount transformers from Central Moloney, of Pine Bluff,
Arkansas, as shown above, in the amount of $14,590.80.
Dated: July 6, 2016
hereby certify that Resolution No. 2016-112 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 6, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFEM. FERRAIOLO
City Clerk
2016-112
07-06-16 HS Award Polemount Transformers - Exh A Rev 1 HS
1
EXHIBIT A
- POLE
MOUNTED
TRANSFORMER BID EVALUATION June 22, 2016
Transformer Bid Evaluation
Bid Opening:
June 22, 2016
Padmount
Tax (factor):
1.08
Primary Windings:
Three -Phase, 12000 Volt, 60Hz, Delta Connected
No Load Loss $/watt:
3.75
Single -Phase, 12000 Grd. Wye/6930 Volt, 60Hz
Load Loss $/watt:
1.25
Bid Item 1: 25 kVA, 240/120 Volt, 1 Phase
Number of units:
20
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
1,320.00
26,400.00
28,512.00
21
493
1,575.00
12,325.00
13,900.00
42,412.00
Howard Industries
946.00
18,920.00
20,433.60
75
228
5,625.00
5,700.00
11,325.00
31,758.60
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
808.00
16,160.00
17,452.80
56
314
4,200.00
7,850.00
12,050.00
29,502.80
HEES
725.00
14,500.00
15,660.00
60
302
4,500.00
7,550.00
12,050.00
27,710.00
Central Moloney
840.00
16,800.00
18,144.00
65
267
4,875.00
6,675.00
11,550.00
29,694.00
Bid Item 2: 37.5 kVA, 240/120 Volt, 1 Phase
Number of units:
20
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
1,450.00
29,000.00
31,320.00
26
676
1,950.00
16,900.00
18,850.00
50,170.00
Howard Industries
1,137.00
22,740.00
24,559.20
95
334
7,125.00
8,350.00
15,475.00
40,034.20
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
998.00
19,960.00
21,556.80
85
393
6,375.00
9,825.00
16,200.00
37,756.80
HEES
861.00
17,220.00
18,597.60
82
393
6,150.00
9,825.00
15,975.00
34,572.60
Central Moloney
1,000.00
20,000.00
21,600.00
88
362
6,600.00
9,050.00
15,650.00
37,250.00
Bid Item 3: 50 kVA, 240/480 Volt, 1 Phase
Number of units:
25
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
1,600.00
40,000.00
43,200.00
33
802
3,093.75
25,062.50
28,156.25
71,356.25
Howard Industries
1,238.00
30,950.00
33,426.00
105
493
9,843.75
15,406.25
25,250.00
58,676.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
1,181.00
29,525.00
31,887.00
114
415
10,687.50
12,968.75
23,656.25
55,543.25
HEES
1,048.00
26,200.00
28,296.00
110
421
10,312.50
13,156.25
23,468.75
51,764.75
Central Moloney
1,098.00
27,450.00
29,646.00
109
452
10,218.75
14,125.00
24,343.75
53,989.75
Bid Item 4: 75 kVA, 277 Volt, 1 Phase
Number of units:
10
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
1,770.00
17,700.00
19,116.00
43
1145
1,612.50
14,312.50
15,925.00
35,041.00
Howard Industries
1,915.00
19,150.00
20,682.00
164
569
6,150.00
7,112.50
13,262.50
33,944.50
0.00
0.00
0.00
0.00
0.00
0.00
07-06-16 HS Award Polemount Transformers - Exh A Rev 1 HS
1
07-06-16 HS Award Polemount Transformers - Exh A Rev 1 HS
2
EXHIBIT
POLE
MOUNTED
TRANSFORMER BID EVALUATION June 22, 2016
Transformer Bid Evaluation
_A-
Bid Opening:
June 22, 2016
Padmount
Tax (factor):
1.08
Primary Windings:
Three -Phase, 12000 Volt, 60Hz, Delta Connected
No Load Loss $/watt:
3.75
Single -Phase, 12000 Grd. Wye/6930 Volt, 60Hz
Load Loss $/watt:
1.25
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
1,504.00
15,040.00
16,243.20
156
577
5,850.00
7,212.50
13,062.50
29,305.70
HEES
1,413.00
14,130.00
15,260.40
159
570
5,962.50
7,125.00
13,087.50
28,347.90
Central Moloney
1,351.00
13,510.00
14,590.80
142
674
5,325.00
8,425.00
13,750.00
28,340.80
Bid Item 5: 167 kVA, 277 volt
Number of units:
2
>= 1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss
(watts)
Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
MAS Sales Group
2,760.00
5,520.00
5,961.60
76
2061
570.00
5,152.50
5,722.50
11,684.10
Howard Industries
3,954.00
7,908.00
8,540.64
276
1186
2,070.00
2,965.00
5,035.00
13,575.64
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Pacific Utilities
2,953.00
5,906.00
6,378.48
264
1251
1,980.00
3,127.50
5,107.50
11,485.98
HEES
2,446.00
4,892.00
5,283.36
258
1266
1,935.00
3,165.00
5,100.00
10,383.36
Central Moloney
2,720.00
5,440.00
5,875.20
244
1299
1,830.00
3,247.50
5,077.50
10,952.70
07-06-16 HS Award Polemount Transformers - Exh A Rev 1 HS
2