HomeMy WebLinkAboutAgenda Report - June 15, 2016 C-07TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM C ' 7
AGENDA TITLE: Adopt Resolution Awarding Contract for 2016-2017 Landscape Maintenance of
Miscellaneous Areas and Lodi Consolidated Landscape Assessment District No.
2003-1 to Odyssey Landscaping, of Lodi ($189,500), and Authorizing Public Works
Director to Execute Extensions
MEETING DATE: June 15, 2016
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2016-2017 Landscape
Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape
Assessment District No. 2003-1 to Odyssey Landscaping, of Lodi, in the
amount of $189,500, and authorizing Public Works Director to execute extensions.
BACKGROUND INFORMATION: This project provides for the continued maintenance of landscaped
areas in the public right-of-way, public buildings, parking lots, White
Slough Water Pollution Control Facility, and various assessment
zones. There are approximately 260 sites totaling approximately 45 acres in area.
The specifications for this project were approved May 4, 2016. The City received the following three bids on
May 25, 2016.
Bidder Location Proposals
Engineer's Estimate $198,136.00
Odyssey Landscaping Lodi $189,500.00
* Dominguez Landscape Sacramento $235,380.80
New Image Landscape Company Fremont $236,348.00
Note
* Corrected Amount
The contract contains an option to extend if mutually agreeable to the City and contractor. Staff
recommends authorizing the Public Works Director to execute up to two one-year extensions to the
contract, when it is in the best interest of the City to do so.
APPROVE
7 Landscape M tenan
Stephen Schwabauej, City Manager
K:\WP\PROJECTS\STREETS\2016-201 celCAward.doc 6/7/16
Adopt Resolution Awarding Contract for 2016-2017 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape Assessment District No. 2003-1
to Odyssey Landscaping, of Lodi ($189,500), and Authorizing Public Works Director to Execute Extensions
June 15, 2016
Page 2
FISCAL IMPACT:
This contract results in a net increase of approximately $4,224 from the
previous contract. The City's portion is increasing by approximately $13,527
and the Assessment District portion is decreasing by $9,303 compared to the
previous contract.
FUNDING AVAILABLE: Funding for this project comes from a combination of the 2016/17 Operating
Budgets (Public Safety, Facilities, Streets, Electric Utility, Water, Wastewater,
and Library) and the Assessment Districts as follows:
Public Safety - Fire Administration
General Government - PW Facility Services
Streets - PW Tree Maintenance
Electric Utility - Substation Maintenance
Wastewater - Plant Maintenance
Wastewater - Sanitation System Maintenance
Water - Production
Library - Library Administration
Assessment Districts (AD)
Pv
Jordan Ayers r
Deputy City Manager/Internal Services Director
Prepared by Sean Nathan, Associate Civil Engineer
CES/SN/tdb
Attachment
cc: Utility Manager
10040001.72499
10050001.72499
30156004.72499
50064200.72499
53053003.72499
53053004.72499
53052003.72499
12090000.72499
80198200.72499
Charles E. Swimley, Jr.
Public Works Director
K:\WP\PROJECTS\STREETS\2016-2017 Landscape Maintenance\CAward.doc 617/16
2016-2017 LANDSCAPE MAINTENANCE
OF MISCELLANEOUS AREAS AND
LODI CONSOLIDATED LANDSCAPE
ASSESSMENT DISTRICT 2003-1
CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and ODYSSEY LANDSCAPING COMPANY, INC., herein
referred to as the "Contractor."
WITNESSETH
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
CONTRACT doc
4.1
05/25/16
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
The work consists of maintaining 259 landscaped areas throughout the City of Lodi. The
areas are separated into six (6) Groups (A through F) that consist of City Facilities and
the Consolidated Landscape Maintenance Assessment District zones. The areas total
approximately 1.94 million square feet. All work is as shown on the specifications for the
project.
See Section 6-07 "Description of Bid Items" and the Exhibits for additional information.
CONTRACT ITEMS
Item
1
2
Description
Group A Landscape Maintenance
Group B Landscape Maintenance
3
Group C Landscape Maintenance
4
Group D Weed Control and
Debris Cleanup Only (Sidewalks)
5
6
Group E, Zone 1 Landscape
Maintenance
Group E, Zone 2 Landscape
Maintenance
7
Group E, Zone 5 Landscape
Maintenance
8
9
Group E, Zone 6a Landscape
Maintenance
Group E, Zone 8 Landscape
Maintenance
10
Group E, Zone 11 Landscape
Maintenance
11
Group E, Zone 13 Landscape
Maintenance
CONTRACT doc
Est. Qty
Unit
Total Monthly
Maintenance Price
Annual Contract
Price (Monthly
Price x 12)
491,486
SF
$ 3,850 / Month
$46,200
995,307
SF
$ 7,200 / Month
$86,400
124,784
SF
ii
I $ 735 / Month
$8,820
131,210
SF
$ 525 / Month
$6,300
21,060
SF
$ 190 / Month
$2,280
16,200
SF
$ 180 / Month
$2,160
33,503
SF
$ 625 / Month
$7,500
51,101
SF
$ 760 / Month
$9,120
5,796
SF
$ 85 / Month
$1,020
1,890
SF
$ 65 / Month
$780
10,800 SF
$ 95 / Month
$1,140
4.2
05/25/16
Item
Description
Est.
Qty
Unit
Total Monthly
Maintenance Price
Annual Contract
Price (Monthly Price
x 12)
12
Group E, Zone 14 Landscape
Maintenance
3,380
SF
35 / Month
$420
13
Group E, Zone 15 Landscape
Maintenance
10,800
SF
$ 120/ Month
$1,440
14
Group E, Zone 16 Landscape
Maintenance
6,000
SF
$ 125/ Month
$1,500
15
Group E, Zone 6b Weed
Control and Debris Cleanup
Only (Private Driveways)
33,625
SF
$ 385/ Month
$4,620
16
Group F, Downtown
5,000
SF
$ 400/ Month
$4,800
17Planting
Allowance (only with
City authorization)
1
LS
N/A
$ 5,000.00
TOTAL $189,500
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The length of the contract will be twelve (12) months, starting July 1,
2016 and ending June 30, 2017. The contract may be extended if agreed upon by the
Contractor and the City.
ARTICLE IX - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
CONTRACT.doc
4.3
05/25/16
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE
SCOPE OF WORK IDENTIFIED IN THIS CONTRACT IS CLEAR AND THE
CONTRACTOR AGREES TO PAY THE CITY DAMAGES AS SET FORTH IN SECTION
6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS
AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE TO THE CONTRACTOR
UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By: Date:
Attest:
Title
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
CONTRACT.doc
JANICE D. MAGDICH
City Attorney
4.4
05/25/16
RESOLUTION NO. 2016-95
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR 2016/17 LANDSCAPE MAINTENANCE OF
MISCELLANEOUS AREAS AND LODI CONSOLIDATED LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 2003-1 TO
ODYSSEY LANDSCAPING, OF LODI; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE CONTRACT ON BEHALF OF THE
CITY; AND FURTHER AUTHORIZING THE PUBLIC WORKS DIRECTOR
TO EXECUTE UP TO TWO ONE-YEAR EXTENSIONS
WHEREAS, this project provides for the continued maintenance of landscaped
areas in the public right-of-way, public buildings, parking lots, White Slough Water
Pollution Control Facility, and various assessment zones; and
WHEREAS, there are approximately 260 sites totaling approximately 45 acres in
area; and
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on
May 25, 2016, at 11:00 a.m., for the 2016/17 Landscape Maintenance of Miscellaneous
Areas and Lodi Consolidated Landscape Maintenance Assessment District No. 2003-1
Project, described in the plans and specifications therefore approved by the City Council
on May 4, 2016; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder
Odyssey Landscaping
*Dominguez Landscape
New Image Landscape Company
* Corrected Amount
Location
Lodi
Sacramento
Fremont
Bid
$189,500.00
$235,380.80
$236,348.00
WHEREAS, the contract contains an option to extend if mutually agreeable to the
City and contractor; and
WHEREAS, staff recommends awarding the contract for 2016/17 Landscape
Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape Maintenance
Assessment District No. 2003-1 to Odyssey Landscaping, of Lodi, in the amount of
$189,500; and
WHEREAS, staff further recommends authorizing the Public Works Director to
execute up to two one-year extensions to the contract if in the best interest of the City to
do so.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for the 2016/17 Landscape Maintenance of Miscellaneous Areas and
Lodi Consolidated Landscape Maintenance Assessment District No. 2003-1 to the low
bidder, Odyssey Landscaping, of Lodi, California, in the amount of $189,500; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
City Manager to execute the contract on behalf of the City; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
Public Works Director to execute up to two one-year extensions to the contract if in the
best interest of the City to do so.
Dated: June 15, 2016
I hereby certify that Resolution No. 2016-95 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 15, 2016 by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi,
and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
'
NIFERt . FERRAIOLO
City Clerk
2016-95