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HomeMy WebLinkAboutAgenda Report - June 1, 2016 C-12TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM c'a AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Amendment No. 4 to Professional Services Agreement with Stantec Consulting Services, Inc., of Rancho Cordova, for Groundwater Sampling, Reporting, and On -Call Out -of -Scope Services ($20,495), and Appropriating Funds ($20,495) MEETING DATE: June 15, 2016 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Amendment No. 4 to Professional Services Agreement with Stantec Consulting Services, Inc., of Rancho Cordova, for groundwater sampling, reporting, and on-call out -of -scope services, in the amount of $20,495 and appropriating funds in the amount of $20,495. BACKGROUND INFORMATION: There are four areas located within the City that are contaminated with tetrachloroethene (PCE) and/or trichloroethylene (TCE). The chemicals were prominently used in the dry cleaning and printing industries. The City negotiated settlements with various parties and initiated a remediation program under direction of the State of California. These areas have been identified as the Central, Western, Southern and Northern plumes. Groundwater sampling and reporting is part of the overall remediation program. On April 17, 2013, City Council approved a Professional Services Agreement (PSA) with Stantec Consulting Services, Inc., (Stantec) to provide groundwater monitoring and reporting services for the Central, Western, and Southern plumes for a two-year term with a two-year extension option. On August 7, 2013, City Council approved Amendment No. 1 to include the scope of work provisions for well maintenance and repair, replacement of sample bag support harnesses, updating GeoTracker information for older wells being added to the monitoring program, and other miscellaneous services related to the monitoring and reporting program. On August 20, 2014, City Council approved Amendment No. 2 expanding the scope of work to include well head maintenance and repair for 15 existing Western and Southern plume wells, and the sampling program for the Central Plume System Closure Work Plan. On June 17, 2015, City Council approved Amendment No. 3 to the PSA. The scope of services extends into the third year of the PSA and included responding to Central Valley Regional Water Quality Control Board and San Joaquin County requests, on-call environmental services related to other City cleanup activities, deployment of passive diffusion bags at monitoring wells, and other City -requested out -of -scope services. The scope of services for Amendment No. 4 extends into the fourth year of the PSA and includes monitoring and sampling of five additional wells associated with the Northern Plume, in addition to other City -requested out -of -scope services. The out -of -scope services may include monitoring well maintenance consultant and permitting services. These services are provided on a time -and -material basis at a cost not to exceed $20,495. APPROVED: Steph R:\GROUP ADMIN\Council\2016\6-1-2016\Stantec\CCStantecAmend4_AR.doc auer,anager, 5/24/16 Adopt Resolution Authorizing City Manager to Execute Amendment No. 4 to Professional Services Agreement with Stantec Consulting Services, Inc , of Rancho Cordova, for Groundwater Sampling, Reporting, and On -Call Out -of -Scope Services ($20,495), and Appropriating Funds ($20,495) June 15, 2016 Page 2 Staff recommends authorizing City Manager to execute Amendment No. 4 to the Professional Services Agreement with Stantec Consulting Services, Inc., of Rancho Cordova, in the amount of $20,495. Staff also recommends appropriating funds, in the amount of $20,495. FISCAL IMPACT: Costs are funded by PCE/TCE Cleanup Funds. FUNDING AVAILABLE: PCE/TCE Northern Plume Cleanup Funds (593): $20,495 Jordan Ayers Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director CES/AR/trb Attachments R:\GROUP\ADMIN\Council\2016\6-1-2016\Stantec\CCStantecAmend4 AR.doc 5/24/16 AMENDMENT NO. 4 Stantec Consulting Services, Inc. Professional Services Agreement THIS AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT, is made and entered this _ day of June, 2016, by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and STANTEC CONSULTING SERVICES, INC. (hereinafter "CONTRACTOR"). WITNESSETH: WHEREAS, CONTRACTOR and CITY entered into a Professional Services Agreement (Agreement) on April 30, 2013, Amendment No. 1 on August 12, 2013, Amendment No. 2 on September 3, 2014, and Amendment No. 3 on July 8, 2015 as set forth in Exhibit 1, 1A, 1B, and 1C respectively (attached); 2. WHEREAS, CITY requested to amend said Agreement as set forth in Exhibit 2; 3. WHEREAS, CONSULTANT agrees to said amendment. NOW, THEREFORE, the parties agree to amend the Scope of Services and Fees as set forth in the Agreement, Amendment No. 1, Amendment No. 2, Amendment No. 3, and Amendment No. 4 as set forth in Exhibits 1, 1A, 1B, 1C, and 2 respectively. All other terms shall be as set forth in the agreement. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Amendment No. 4 on . 2016. CITY OF LODI, a municipal corporation STANTEC CONSULTING SERVICES, INC. Herein above called "CITY" Hereinabove called "CONSULTANT" STEPHEN SCHWABAUER GARY HAECK City Manager Managing Senior Geologist Attest: JENNIFER M. FERRAIOLO City Clerk Approved as to Form: JANICE D. MAGQICH City Attorney Exhibit 1 AGREEMENT FOR CONSULTING SERVICES ARTICLE 1 PARTIES AND PURPOSE Section 1.1 ' Parties THIS AGREEMENT is entered into on 2D1208, by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and STANTEC CONSULTING CORPORATION (hereinafter "CONSULTANT"). Section 1.2 Purpose CITY selected the CONSULANT to provide ground water monitoring/reporting services. CITY wishes to enter Into an agreement with CONSULTANT for GROUND WATER MONITORING/REPORTING SERVICES project (hereinafter "Project") as set forth in the Scope of Services attached here as Exhibit A. ARTICLE 2 SCOPE OF SERVICES Section 2.1 Scope of Services CONSULTANT, for the benefit and at the direction of CITY, shall perform the scope of services as set forth in Exhibit A, attached and Incorporated by this reference, Section 2:2 Time For Commencement and Completion of Work CONSULTANT shall commence work within ten (10) days of executing this Agreemerit, and complete work under this Agreement based on a mutually agreed upon timeline. CONSULTANT shall not be responsible for delays caused by the failure of CITY staff or agents to provide required data or review documents within the appropriate time frames. The review time by Cf1Y and any other agencies involved In the project shall not be counted against CONSULTANT'S contract performance period. Also, any delays due to weather, vandalism, acts of God, etc., shall allow CONSULTANT a corresponding time to complete the required work. CONSULTANT shall remain In contact with reviewing agencies and make all efforts to review and return all comments. Section 2.3 Meetinos CONSULTANT shall attend meetings as Indicated In the Scope of Services, Exhibit A. C CltyIContracfa/ConsulltrgIPublfc WorksIPSA • Mantic 2013,doc 1 Section 2.4 Staffing CONSULTANT acknowledges that CITY has relied on CONSULTANT'S capabilities and on the qualifications of CONSULTANTS principals and staff as identified In its proposal to CITY. The scope of services shall be performed by CONSULTANT, unless agreed to otherwise by CITY in writing. CITY shall be notified by CONSULTANT of any change of Project Manager and CITY is granted the right of approval of all original, additional and replacement personnel in CITY's sole discretion and shall be notified by CONSULTANT of any changes of CONSULTANT'S protect staff prior to any change. CONSULTANT represents that it is prepared to and can perform all services within the scope of services specified In Exhibit A. CONSULTANT represents that it has, or will have at the time this Agreement Is executed, all licenses, permits, qualifications, Insurance and approvals of whatsoever nature ere legally required for CONSULTANT to practice its profession, and that CONSULTANT shall, at its own cost and expense, keep in effect during the life of this Agreement all such licenses, permits, qualifications, insurance and approvals. Section 2.5 Subcontracts CITY acknowledges that CONSULTANT may subcontract certain portions of the scope of services to subconsultants as specified and Identified in Exhibit A. Should any subconsultants be replaced or added after CITY's approval, CITY shall be notified within ten (10) days and said subconsultants shall be subject to CITY's approval prior to initiating any work on the Protect. CONSULTANT shall remain fully responsible for the complete and full performance of said services and shall pay all such subconsultants. Section 2.6 Term This Agreement shall begin on May 26, 2013 and terminate on May 25, 2015. City shall have an option to extend this Agreement for an additional two years on the same terms as set forth herein by giving CONSULTANT written notice 30 days prior to the expiration of the initial term. CAIcily/Contreds/Consultfng/Public Wor1nPPSA - Stmtac 2013.doc 2 ARTICLE 3 COMPENSATION Section 3.1 Compensation CONSULTANTs compensation for all work under this Agreement shalt not exceed the amount of Fee Proposal, attached as a portion of Exhibit A. CONSULTANT shall not undertake any work beyond the scope of this Agreement unless such additional work is approved In advance and in writing by CITY. Section 3.2 Method of Payment CONSULTANT shall submit invoices for completed work on a monthly basis, providing, without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the scope of services said work Is attributable and such invoices shall be paid within thirty (30) days of receipt by the City. Section 3.3 Costs The fees shown on Exhibit A include all reimbursable costs required for the performance of the Individual work tasks by CONSULTANT and/or subconsultant and references to reimbursable costs located on any fee schedules shall not apply. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved by CITY. CONSULTANT charge rates are attached and incorporated with Exhibit A. The charge rates for CONSULTANT shall remain In effect and unchanged for the duration of the Project unless approved by CITY. Section 3.4 Auditing CITY reserves the right to periodically audit all charges made by CONSULTANT to CITY for services under this Agreement. Upon request, CONSULTANT agrees to furnish CITY, or a designated representative, with necessary information and assistance. CONSULTANT agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement. CONSULTANT agrees to provide CITY or its delegate with any relevant Information requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this requirement. CONSULTANT further agrees to maintain such records for a period of three (3) years after final payment under this Agreement. C CItylContrada/Coneultlng/Public Works/PSA - Stantec 2013.doc 3 ARTICLE 4 MISCELLANEOUS PROVISIONS Section 4.1 Nondiscrimination In performing services under this Agreement, CONSULTANT shall not discriminate in the employment of its employees or in the engagement of any subconsultants on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or any other criteria prohibited by law. Section 4.2 Responsiblllty for Damaae CONSULTANT shall indemnify and save harmless the City of Lodi, the City Council, elected and appointed Boards, Commissions, all officers and employees or agent from any suits, claims or actions brought by any person or persons for or on account of any injuries or damages sustained or arising from the services performed in this Agreement but only to the extent caused by the negligent acts, errors or omissions of the consultant and except those injuries or damages arising out of the active negligence of the City of Lodi or its agents, officers or agents. The total amount of aII claims the CITY may have against the CONSULTANT under this Agreement or arising from the performance or non-performance of the services under any theory of law, including but not limited to claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited to (i) in the case of a claim that is not covered by one of the insurance policies of CONSULTANT referred to In Section 4.5 below, the lesser of the fees or $500,000, or (ii) in the case of a claim that is covered by one of the insurance policies of CONSULTANT referred to in Section 4.5 below, the amount set forth in said Section. As the CITY's sole and exclusive remedy under this Agreement any claim, demand or suit shall be directed and/or asserted only against the CONSULTANT and not against any of the CONSULTANT'S employee's, officers, or directors. The CONSULTANT'S liability with respect to any claims arising out of this Agreement shall be absolutely limited to direct damages arising out of the services and the CONSULTANT shall bear no liability whatsoever for any consequential Toss, injury or damage incurred by the CITY, including but not limited to, claims for loss of use, loss of profits and loss of markets. CNCIty/Contnacts1Coneuffing/Pubf{c Works/PM -Stantec2013,doc 4 Section 4.3 No Personal Liability Neither the City Council, the City Engineer, nor any other officer or authorized assistant or agent or employee shall be personally responsible for any liability arising under this Agreement. Section 4.4 Responsibility of CITY CITY shall not be held responsible for the care or protection of any material or parts of the work prior to final acceptance, except as expressly provided herein. Section 4.5 Insurance Requirements for CONSULTANT CONSULTANT shall take out and maintain during the life of this Agreement, insurance coverage as listed below. These insurance policies shall protect CONSULTANT and any subcontractor performing work covered by this Agreement from claims for damages for personal injury, including accidental death, as well as from claims for property damages, which may arise from CONSULTANT'S operations under this Agreement, whether such operations be by CONSULTANT or by any subcontractor or by anyone directly or indirectly employed by either of them, and the amount of such insurance shall be as follows: 1. COMPREHENSIVE GENERAL LIABILITY $1,000,000 Bodily Injury - Ea. Occurrence/Aggregate $1,000,000 Property Damage - Ea. Occurrence/Aggregate or $1,000,000 Combined Single Limits 2. COMPREHENSIVE AUTOMOBILE LIABILITY 51,000,000 Bodily Injury - Ea. Person $1,000,000 Bodily Injury - Ea. Occurrence $1,000,000 Property Damage - Ea. Occurrence or CA/Cfty/Contracts/Consulting/PublcW ori JPSA-Stanl.c2013.doc 5 $1,000,000 Combined Single Limits NOTE: CONSULTANT agrees and stipulates that any insurance coverage provided to CITY shall provide for a claims period following termination of coverage. A copy of the certificate of insurance with the following endorsements shall be fumished to CITY: (a) Additional Named Insured Endorsement Such insurance as Is afforded by this policy shall also apply to the City of Lodi, its elected and appointed Boards, Commissions, Officers, Agents, Employees and Volunteers as additional named insureds Insofar as work performed by the insured under written Agreement with CITY. (This endorsement shall be on a form furnished to CITY and shall be included with CONSULTANT'S policies.) (b) Primary Insurance Endorsememr t, Such insurance as Is afforded by the endorsement for the Additional Insureds shall apply as primary Insurance. Any other insurance maintained by the City of Lodi or its officers and employees shall be excess only and not contributing with the insurance afforded by this endorsement. cdy Severability of Interest Clause The term "insured" is used severally and not collectively, but the inclusion herein of more than one Insured shall not operate to increase the limit of the company's liability. (d) Notice of Cancellation or Change in Coverage Endorsement This policy may not be canceled by the company without 30 days' prior written notice of such cancellation to the City Attorney, City of Lodi, P.O. Box 3006, Lodi, CA 95241. (e) CONSULTANT agrees and stipulates that any insurance coverage provided to CITY shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.). "Claims made" coverage requiring the insureds to give notice of any potential liability during a time period shorter than that found in the Tort Claims Act shall be unacceptable. Section 4.6 Worker's Compensation Insurance CONSULTANT shall take out and maintain during the iife of this Agreement, Worker's Compensation Insurance for all of CONSULTANT'S employees employed at CNCIty/Contfacta/ConaultingIPublIc WorIcs/PSA - Stantec 2013.doc 6 the slte of the project and, if any work is sublet, CONSULTANT shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the tatter's employees unless such -employees are covered by the_protection_afforded by the CONSULTANT. In case any class of employees engaged In hazardous work under this Agreement at the site of the project is not protected under the Worker's Compensation Statute, CONSULTANT shall provide and shall cause each subcontractor to provide insurance for the protection of said employees. This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the City Attorney, City of Lodi, P.O. Box 3006, Lodi, CA 95241. Section 4.7 Attomev's Fees In the event any dispute between the parties arises under or regarding this Agreement, the prevailing party in any litigation of the dispute shall be entitled to reasonable attorney's fees from the party who does not prevail as determined by the court. Section 4.8 Successors and Assigns CITY and CONSULTANT each bind themselves, their partners, successors, assigns, and legal representatives to this Agreement without the written consent of the others. CONSULTANT shall not assign or transfer any interest in this Agreement without the prior written consent of CITY. Consent to any such transfer shall be at the sole discretion of CITY. Section 4.9 Notices Any notice required to be given by the terms of this Agreement shall be deemed to have been given when the same Is personally served or sent by certified mail or express or ovemight delivery, postage prepaid, addressed to the respective parties as follows: To CITY: City of Lodi F. Wally Sandelin, Public Works Director 221 West Pine Street P.O. Box 3006 Lodi, CA 95241-1910 To CONSULTANT: Stantec Consulting Corporation Jim Grasty, Principal 3017 Kilgore Road, Ste. 100 Rancho Cordova, CA 95670 CA/CitylContracts(Consulling/PublIc Vvorks&PSA - Stantec 2013.doc 7 Section 4.10 Cooperation of CITY CITY shall cooperate fully in a timely manner in providing relevant Information that it has at its disposal. Section 4.11 CONSULTANT le Not an Employee of CITY It is understood that CONSULTANT is not acting hereunder in any manner as an employee of CITY, but solely under this Agreement as an independent contractor. Section 4.12 Termination CITY may terminate this Agreement by giving CONSULTANT at least ten (10) days written notice. Where phases are anticipated within the Scope of Services, at which an Intermediate decision is required conceming whether to proceed further, CITY may terminate at the conclusion of any such phase. Upon termination, CONSULTANT shall be entitled to payment as set forth in the attached Exhibit A to the extent that the work has been performed. Upon termination, CONSULTANT shall immediately suspend all work on the Project and deliver any documents or work in progress to CITY. However, CITY shall assume no liability for costs, expenses or lost profits resulting from services not completed or for contracts entered into by CONSULTANT with third parties in reliance upon this Agreement. CONSULTANT may terminate thls Agreement upon seven (7) days' notice in writing in the event the City has committed material breach of this Agreement. Non- payment of the CONSULTANT's Invoices will be considered a material breach of thls Agreement. Section 4.13 Severability The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. Section 4.14 Captions The captions of the sections and subsections of this Agreement are for convenience only and shall not be deemed to be relevant in resolving any question or interpretation or intent. Section 4.15 Intepratlon and Modification This Agreement represents the entire integrated Agreement between CONSULTANT and CITY; supersedes all prior negotiations, representations, or Agreements, whether written or oral, between the parties; and may be amended only be written instrument signed by CONSULTANT and CITY. CNCItylContracta/Comultinp/PublIc Works/PSA - Stantec 2013.doc 8 Section 4.16 Applicable Law and Venue This Agreement shall be govemed by the laws of the State of Califomia. Venue for any- court -proceeding brought -under this -Agreement -will be_with the _San Joaquin. County Superior Court. Section 4.17 Contract Terms Prevail All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of thls Agreement and the attached exhibits, the terms of this Agreement shall prevail. Section 4.18 Authority The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement. Section 4.19 Ownership of Documents All documents, photographs, reports, analyses, audits, computer tapes or cards, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared for this project, shall be deemed the property of CITY. Upon CITY's request, CONSULTANT shall, upon payment of the applicable invoices, allow CITY to inspect all such documents during regular business hours. Upon termination or completion, all information collected, work product and documents shall be delivered by CONSULTANT to CITY within ten (10) days. CONSULTANT is allowed to retain a copy of all said items for archival purposes. CITY agrees to indemnify, defend and hold CONSULTANT harmless from any liability resulting from CITY's use of such documents for any purpose other than the purpose for which they were prepared. CA/City/Contra cis/Consulting/Public WorksIPSA - Stantec 2013.doc 9 IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Agreement as of the date first above written. ATTEST: By: A RAND J e HL City Clerk APPROVED AS TO FORM: By D. 1 SCHWA : • -' City Attomey Dated '4\0113 Attachments: Exhibit A — Scope of Services Exhibit B — Fee Proposal Exhibit C — Insurance Requirements CITY OF LODI, a municipal corporation KO i'1TT BARTLAM City Manager STANTEC CONSULTING CORPORATION By: CA/City/ContracWConsuRing!Pubac Works/PSA - stannic zoo 3.dac 4Or Afzr M GRASTY Its: Managing Prin 10 Exhibit A SCOPE OF SERVICES To complete the Scope of Services, Stantec proposes the following tasks: Task 1: Project Management and Preparation of Health and Safety Plan Task 2: Monitoring and Sampting Task 3: Analytical Program Task 4: Reporting Task 1 — Project Management and Preparation of Health and Safely Plan Stantec will perform normal project management responsibilities including, but not limited to, budget tracldng, Invoking, sub- contracting and payment for analytical laboratory services, and communication with the client as well as the RWQCB (when requested) . Our services else Include attending a kickoff meeting and quarterly project meetings. All field activities, Including quarterly PDB deployment, depth to water measurements, and PDB sample retrieval will be properly scheduled In advance with the appropriate City personnel. As required, Stantec will perform necessary coordination with the City and the City's contracted laboratory (Moore Twining Associates, Inc. of Fresno, California) to obtain the analytical data for water supply wells No. 02, No. 06R, and No. 08 sampled by the City's Water Division. Prior to commencement of field work, a site-specific Health and Safety Plan (HASP) will be prepared for the project as required by the Occupational Health and Safety Administration (OSHA) standard guidelines (29 CFR 1910.120) , and by California Occupational Health and Safety Administration (Cel -OSHA) guidelines (CCR Title 8, Section 5192). Prior to performing any fieldwork, the HASP will be updated with appropriate field personnel and potential subcontractor information. The field staff and any potential contractors will review and sign the HASP before beginning field operations at the site. Task 2 — Mambo/ft and SantoMry Monitoring and sampling will be conducted for two years, beginning second quarter 2013 and e:dending through the first quarter 2015. Monitoring and sampling activities will continue to be conducted at Central Plume wells In accordance with MRP Order No. R5-2008- 0813. In addlUon, existing and proposed monitoring wells associated with the Western end Southem Plumes wiU also be monitored and sampled in accordance with the MRP and RFP Exhibits A through D. Sampling of the Western and Southern plume monitoring wells Is scheduled to begin third quarter 2013. These additional wells are Identified In Treadwell and Rollo's (T&R) February 1, 2011 Groundwater Monitvdnp Program Plan for the Western and Southern Plume Areas (RFP Exhibit B) and subsequent T&R documents. Per MRP Requirement (b), Page 3, PDB samplers are to be used in all monitoring wells, as such, typical Indicator parameters (pH, electrical conductivity, and temperature) normally collected during well purging are not applicable. Per the RFP and Exhibit B of the RFP, depth -to -groundwater will be measured quarterly to the nearest 0.01 foot In all accessible wells (73) and recorded on Stantec's Groundwater Gauging Form and Grn+nrdwater• Samp✓Fng Fonn Ibr Passive DMVskn Sags (Examples of these forms are Included in the sample report included as Appendix 13). It Is noteworthy that the RFP Indicates groundwater samples will be collected quarterly from 74 wells. Per the MRP and RFP Exhibit B, the total number of wells in the program wW be 73; well MW -T9 (listed in Table 5 of Exhibit B) was already Included In the Central Plume program as a gauge only well. Wells to be sampled each quarter (beginning third quarter 2013) Include 41 quarterly, 49 semi-annually, and 69 annually In accordance with the schedule presented below. SAMPLING FREQUENCY' Central Plume Wells r -- Western Plume was.. G-04; G-05; G-06; G-07; G-08; G-11; G-12; G-13; G -14A; G -15A; G -16A; G-168; 0- 17A; G -18A; G -19A; G -24B; G -25A; G-258; MW -06; MW -09; MW -12; MW -21A; MW -21B; MW -21C; MW -22B; MW -22C; MW -258; MW -27D; PCP -4 • G -24A; MW -23B; MW -23C I G-10; G -14B; G -14C; G - 18B; G -25C; MW 08; MW -15; MW -17; MW -24A; MW -24B; MW - 240; MW -25C; MW -26D ---r.+• . r WMW-IA, tNMVV-1B, WMW- I'AW-tl IC, WMW-2A, WMW-2B, WMW-2C, WMW-20 Southern Plume Wells /V • o i OS -2, SA -09, SA -10, SMW- SA -03, SA -06, SA -07, 1A, SMW-1B V ti!h •+r MW -19, OS -1, SA -01, SA - 02, SA -04, SA -05, SA -08 Total,.W. - -- -- — ,:---c--_,, eis Sampled i 41I 49 69 1 All wells (including G -16C, G -18C, MW -13, MW -16, and MW -18) shafl be monitored 2 Wells shall be sampled semi-annually during the first and third quarters. quarterly for depth to groundwater. 3 Wells shall be sampled annually during the third quarter. 4 Westem and Southern Plume Wells are scheduled for sampling beginning in third quarter 2013. The table above is modified from the MRP and Includes information from the monitoring program outlined In Tables 4 and 5 of RFP Exhibit B to indicate the respective number of samples collected during the quarterly, semi-annual, and annual sampling events. The PDB samplers are deployed at depths within the screened Intervals a minimum of two weeks prior to sample retrieval to provide adequate time to equilibrate. Typically, the PDBS to be collected in a given quarter will be deployed during the previous quarterty monitoring and sampling event. The PDB deployment depths for Central Plume wells wUl continue at the same depths as the last four years and the deployment depths for the Western and Southern Plumes will be based on Tables 4 and 5 of RFP Exhibit B. The City currently uses 18 -inch length sample bags (variable dlameters are available). Speclal care Is taken to avoid potential cross -contamination of the PDB, hanger assembly, and suspension cable during deployment also to ensure that the sample deployment cables are straight, and the PDB does not lodge in the casing prior the reaching the required depth. The PDB samplers can be procured pre -filled from the manufacturer or may be filled in the field with laboratory -supplied deionized water. Eon Products Inc. and Colombia Analytical Services are the two main suppliers of PDB samplers and suspension equipment. The PDB sample for a given well Is retrieved from the well and immediately dispensed into at least three, laboratory -prepared, 40 -milliliter volatile organic analysis (VOA) sample containers with pre -completed sample labels. Appropriate sampling protocol for preparing sample -splits (minimum ten percent duplicates) is employed to maximize reproducibility of analyte concentratlons within the three containers and duplicates. The samples are Immediately placed in an iced -cooler for delivery under appropriate chain -of -custody protocol to a Special care is taken W avoid potential aoss-confanr/naton of the PDS, hanger assembly, and suspension cable during deployment. Calhfomia-certified analytical laboratory. The sample collection time and date, sample depth, groundwater depth, depth to well bottom, sampling technician's name, other relevant Information, and if a duplicate was collected from the well are recorded on Stantec's Groundwater Sampling Form for Passive Diffusion Bags. Depth -to -groundwater Is measured prior to PDB retrieval and depth to well bottom measured following PDB retrieval. For costing purposes, Stantec will assume the same level of effort and accessibility to the Westem and Southern Plumes wells es has been required during completion of the Central Plume program. Stantec will also assume that any needed access agreements ere in piece with the owners of the property where the Western and Southem Plume wells are located. Preliminary review of the SA and OS series well locations appear to Indicate they are located on private property. Task 3 — Analytical Pmgram and Quality Assraan v/®uaNty Gonbv/ The analytical program will be completed in accordance with MRP Order No. R5-2008-0813. Samples will be analyzed by a California -certified analytical laboratory using U.S. Environmental Protection Agency (EPA) sample preparation Method 50308 and EPA analytical Method 62608. For consistency with previous analytical program, In addition to an 8260B full -spectrum scan, methyl tertiary butyl ether (MTBE), carbon disulfide, and acetone will also be reported. Quality assurance and quality control (QA/QC) protocol are not specified in the RFP or MRP. In Stantec's PDB sampling programs, typically ten percent of the total number of samples retrieved are analyzed as QA/OC duplicate samples and one trip blank per cooler is also analyzed. Although not required, Stantec also recommends analysis of a representative fleld blank of the laboratory -grade delonized water within the PDB sampler. In addition to Level 11 QA/QC procedures used by the analytical laboratory, the relative percent difference (RPD) between the primary and duplicate samples will be calculated and documented in the monitoring reports. Task 4 — Data Analysis, Reportkry, and Gaol -nicker Submittal Quarterly data analysts, reporting, and GeoTracker submittal will be performed for two years. Stantec currently maintains the CIty's EQuIS chemical database containing historical analytical data for the Central Plume wells. Stantec requests that the City provide Excel tiles with the historical analytical and depth to groundwater data for the Western and Southern Plume wells to be added to the sampling program In third quarter 2013. These historical data will be added to the City's chemical database and are critical to proper Interpretation of analyte concentration trends. Each quarter, the project's Califoria-certified analytical laboratory will provide a GeoTracker compatible Electronic Data Deliverable (EDD) for uploading to GeoTracker end an EQuIS compatible EDD for addition to the project database. Stantec's Information Management Systems Group has prepared a document entitled Laboratory Standard Operating Procedures, which details a thorough series provided to the analytical fadllty. The EDDs will be processed through a rigorous set of electronic quality checks and procedures before being Imported kilo the database. Subsequently, a random ten percent of all samples will be checked for completeness and accuracy against the laboratory PDF and field notes. Another ten percent of the samples will be checked at the peer - review stage. By importing the data electronically and automating the process, data Integdty end quality Is significantly improved. A variety of software tools and applications are used by Stantec to create the MRP-requlred tables and figures for quarterly and annual reports. Our project team determines the best applications and tools for the project dataset, which may include ArcGIS, Manifold, Surfer, Enviroirutlte, etc., and which may evolve as new applications are developed. Stantec assumes that all weN construction details, historical water elevation, flow, and gradient date for the Wastem and Souther Plume wells will be provided In Excel files for inclusion In the database and generation of the MRP -required tables. If some of these datasets are not currently available electronically, Stantec may eisa be able to work with scanned or PDF detasets, however this Is not part of the scope es defined In this proposal. of EDD format and quality checks and is Following the generation and QA/QC of the required tables and figures, Stantec' scientists will evaluate the data end prepare the narrative describing sampling methods, QA/CC data, comparisons with regulatory standards, concentration and elevation trends, gradient data, and plume delineation. Quarterly and annual reporting will be completed in accordance with MRP Order No. R5-2008-0813. First, second, and third quarter reports will be submitted by May 1st, August 1st, and November lst, respectively. The fourth quarter and annual report will be submitted by March 1st. Reports will be submitted to the City In draft form for review by the City two weeks prior to the above submittal dates. Revised reports Incorporating mutually agreeable comments will be submitted to the RWQCB within one week of receiving City comments and by the above prescribed submittal dates. Historical monitoring reports for the Central Plume, submitted prior to second quarter 2009 when Stantec began preparing them, were not in full compliance with MRP requirements. There were several MRP reporting requirements omitted. Most Important was Requirement (1), Page 4, which required: "A table showing hlstorlcal...vertical (if applicable) flow directions and gradients." Chemicals are currently detected In four groundwater zones and vertical gradients control the migration of groundwater contaminants between the different zones. The City has previously Installed ten multiple -aquifer well clusters to allow calculation of vertical gradients. These data are critical to evaluating the spatial and temporal concentration trends and monitoring remedial methods. Stantec monitoring reports are In full compliance with the MRP and now include Table 6, Recent and Historical VenYca/ Groundwater Gradient Data and a discussion of vertical gradients. The RWOCB now has separate GeoTracker sites fur the Western and Southern Plumes and neither of Orem sites is by complbrxx with GeoTracker submrl requirements. In compliance with the requirements of the California Code of Regulations, Title 23, Division 3, Chapter 30, Stantec's quarterly monitoring reports (and EDD's of quarterly analytical data) will be submitted electronically to the State Water Board GeoTracker database system. In 2009, Stantec reviewed and summarized the City's historical Central Plume EDDs on GeoTracker for missing data. Per the City's request, Stantec worked with the previous analytical laboratory to obtain and upload missing EDDs, bringing the Central Plume site into GeoTracker compliance. The RWQCB now has separate GeoTracker sites for the Western and Southern Plumes and neither of these sites is In compliance with GeoTracker submittal requirements. Stantec will provide an estimated cost to work with the City and T&R to bring these sites into compliance. The MRP requires summaries of the remedial system performance in the quarterly and annual reports (I.e, MRP Reporting Requirements [i] and [j] and Annual Reporting Requirement [e]) . Stantec will continue to work with the City's current remedial consultant that operates the soil vapor extraction (SVE) and groundwater extraction and treatment (GWET) systems to provide the required remedial summary In the quarterly and annual monitoring reports. As an option for the City, Stantec can deploy a web portal site for project management and data access by the City Project Team. The portal can provide resources to coordinate activities, transfer documents, maintain schedules, etc., and will be enabled for data access and GIS so that the City can query information relating to water levels, field parameters, and laboratory water quality analyses at any time In a user friendly format. City of Lodi 2013-2015 Monitoring, Sampling, and Reporting Services Time and Materials Estimated Budget f Exhibit B CLASSIFICATION UNITS RATE Quarterly Project Management 2nd Qtr 2013 Monitoring & Sampling & Analytical 2nd Qtr 2013 Data Analysis, Reporting, & Geotracker 'Remaining Qtrs Monitoring, Sampling & Analytical Remaining Qtrs Data Analysis, Reporting, & Geotracker • T o T A L E s T ' M A T E D F E E S Units Dollars Units Dollars Units Dollars Units Dollars Units 1 Dollars STANTEC LABOR Senior (Billing Level 14) Hour $167 6 31,002 2 5334 9 51,503 3 5501 12 $2,0 11:4 Associate (Ming Level 10) Hour 5122 0 50 0 SO 2 5244 0 S0 3 5366 Protect (Billing Level 9) Hour Hour 3113 595 0 2 50 5190 0 2 50 3190 21 2 52,373 5190 0 3 SO 5285 22 3 52.486 5285 Stan (Billing Level 7) Technician III (piling Level 6) Hour 587 0 50 26 52262 0 30 38 33,306 0 30 Senior DraftedGIS (BilOng Level 8) Hour 5104 0 $0 0 30 10 51,040 0 51:1 ' 11 31,144 Admin (BiIIIng Level 5) Hour 580 3 5240 0 50 2.5 5200 0 50 3 5240 LABOR COSTS (Per Qlr) 51,432 52,786 55,550 54,092 55,525 STANTEC EQUIPMENT Water Level Meter Day 530 0 50 2 $60 0 30 3 590 0 S0 Field Vehicle Day 5125 0 30 2 5250 0 50 3 5375 0 30 Delineators/Cones/Flags Day 555 0 50 2 5110 0 3 3165 0 30 _30 EQUIPMENT COSTS (Per Qtr) 30 3420 30 3630 30 REBILLABLES Laboratory (8260) 2nd Qtr 13 Each Each 565 $65 0 0 50 30 33 0 32.145 50 0 0 30 50 0 59 50 53.835 0 0 30 30 Laboratory (8260) Remaining Qtrs Shipping/P4stage Each 520 1520 0 50 0 50 0 50 0 50 Mileage Each 50,565 0 30 0 50 0 50 0 SO 0 50 Daianlzed Wider Fill Tar PD8s Each 54 0 50 4 30 3120 0 30 53 5212 0 50 Diffusion sampler Each 518 1 0 50 30 5540 0 30 53 5954 0 SO REBILLABLES (Per Qtr) Markup 10% 522 $3,086 30 55,501 30 TOTAL COST PER 1/4 51,454 56.292 35,550 510,223 36.525 ESTIMATED FEE FOR YEAR 1 55,816 ESTIMATED FEE FOR YEAR 2: % Increase = 2.60% 35,961 56,292 35,650 Not Included 3Qtrs = $30,669 3Qtrs = 319,575 4Qtrs = $57,154 4Qtrs = $26,763 367,902 $89,868 TOTAL FEE ESTIMATE FORIWC YEAR CONTRACT 311.777 $6,292 55,550 I $87,E23 546.328 5167,770 ESTIMATED FEE FOR YEAR 3: % Increase = 3.00% 36,140 ESTIMATED FEE FOR YEAR 4: % Increase a 3.00% $6,324 Not Included Not Included 368,869 527,555 360,635 328,382 392,564 396,341 TOTAL FEE ESTIMATE FOR TWO YEAR EXTENSION 512,465 I Not Included $119,502 555.937 3187,905 bgl_lotli m&s cwasplunes 20130307fr,2xlsc Stantec Page 1 of 1. EXHIBIT C Insurance Requirements for Contracto The Contractor shall take out and maintain during the life of This contract, insurance coverage as listed below. These insurance policies shall protect the Contractor and any subcontractor performing work covered by this contract from claims for damages for personal Injury, Including accidental death, as well as from claims for property damages, which may arise from Contractor's operations under this contract, whether such operations be by Contractor or by any subcontractor or by anyone directly or indirectly employed by either oI them, and the amount of such Insurance shall be as follows: 1, COMPREHENSIVE GENERAL LIABILITY 2. COMPREHENSIVE AUTOMOBILE LIABILITY $1,000,000 Ea. Occurrence $1,000,000 Bodily Injury - Ea. Person $1,000,000 Bodily Injury - Ea. Occurrence $1,000,000 Aggregate $1,000,000 Property Damage- Ea. Occurrence 3. PROFESSIONAL LIABILITY $1,000,000 Ea. Occurrence NOTE: Contractor agrees and stipulates that any Insurance coverage provided to the City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (Califomia Government Code Section 810 et seq.). NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) above: 221 West Pine Street, Lodi, California, 95241-1910; (2) The insurance certificate must state, on Its face or as an endorsement, a description of the project that it is insuring. A copy of the certificate of insurance with the following endorsements shall be furnished to the City: (a) Additional Named Insured Endarsernooi Such insurance as is afforded by this policy shall also apply to the City of Lodi, Its elected and appointed Boards, Commissions, Officers, Agents, Employees, and Volunteers as additional named Insureds. (This endorsement shall be on a form furnished to the City and shall be included with Contractor's policies.) (b) Primary Insurance Endorsement Such insurance as Is afforded by the endorsement for the Additional Insureds shall apply as primary insurance. Any other Insurance maintained by the City of Lodi or Its officers and employees shall be excess only and not contributing with the Insurance afforded by this endorsement. (c) Severabilitv of Interest Clause The term "insured" is used severally and not collectively, but the inclusion herein of more than one Insured shall not operate to increase the limit of the company's liability. (d) Notice of Cancellation or Change in Coverage Endorsement This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 W. Pine St., Lodi, CA 95240. Compensation Insurance The Contractor shall lake out and maintain during the life of this contract, Worker's Compensation Insurance for all of Contractor's employees employed at the site of the project and, If any work is sublet, Contractor shall require the subcontractor similarly to provide Worker's Compensation insurance for all of the latter's employees unloss such employees are covered by the protection afforded by the Contractor. In case any class of employees engaged in hazardous work under this contract at the site of the project is not protected under the Worker's Compensation Statute, the Contractor shall provide and shall cause each subcontractor to provide Insurance for the protection of said employees. This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 W. Pine St., Lodi. GA 95240. A Waiver of Subrogation against the City of Lodi Is required. NOTE: No contract agreement will be signed nor will any work begin on a project until the proper insurance certificate is received by the Ctty. Exhibit 1 A AMENDMENT NO. 1 Stantec Consulting Corporation Professional Services Agreement THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT, is made and entered this 12_, day of August, 2013, by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and STANTEC CONSULTING CORPORATION (hereinafter "CONSULTANT"). WITNESSETH: 1. WHEREAS, CONSULTANT and CITY entered into a Professional Services Agreement (Agreement) on April 30, 2013, as set forth in Exhibit 1 (attached). 2. WHEREAS, CITY requested to amend said Agreement as set forth in Exhibit 2 (attached); and 3. WHEREAS, CONSULTANT agrees to said amendment; NOW, THEREFORE, the parties agree to amend the Scope of Services and Fee as set forth in the Agreement as Exhibits 1 and 2, respectively. All other terms shall be as set forth in the Agreement. IN WITNESS WHERE=OF, CITY and CONSULTANT have executed this Amendment No. 1 on - IZ , 2013. CITY OF LODI, a municipal corporation Hereinabove called "CITY" Kb1 RADT BARTLAM City Manager Attest: RANDI JOHL-OLSON, City Clerk Approved as to Form: D. STEPHEN SC City Attorney AUER STANTEC CONSULTING CORPORATION Hereinabove called `CONSULTANT" Name: Tale: Maui e.nior &e' /4,1ist SCOPE OF SERVICES Amendment No. 1 Stantec Consulting Corporation Based on project history, Stantec's experience and current understanding of the additional monitoring wells and their sampling history, a variety of out -of scope work will be required to keep the project on track, GeoTracker compliant, present the analytical data in the best light, and keep the Regional Board satisfied. The additional monitoring wells are existing wells MW - 11, MW -16, MW -19, OS -1, OS -2, and SA -1 through SA -10 and the new proposed wells WMW- 1A, WMW-1B, WMW-1C, WMW-2A, WMW-2B, WMW-2C, WMW-2D, SMW-1A, and SMW-1 B. Preliminary review indicates necessary out -of -scope work would include but is not limited to the following. 1 An evaluation of the 15 existing Western and Southem plume wells for well head maintenance/repairs and total depths to confirm construction. Some of these wells were constructed between 1997 through 2003, available data on well installation dates for others is limited. Most of these wells have been sampled sporadically over the years. 2. Complete needed repairs and maintenance as identified in above evaluation. 3. An evaluation of the presence or absence and integrity of PDB suspension harnesses in the existing 15 existing Western and Southern plume wells (separate from above because of potential contamination issues). Several of the PDB hamesses in Central Plume wells were simple twine with marginal integrity that warranted replacement early in the 2009 to 2013 project. Where present with adequate integrity, confirmation is required of the correct deployment depths for well construction and consistency with Tables 4 and 5 of Regional Board -approved Western and Southern plume monitoring and sampling program. 4. Procurement and deployment of new PDB harnesses as needed for the 15 existing Westem and Southern plume wells after determining the specifications of each. 5. Procurement and deployment of new PDB hamesses for the nine (9) proposed new Western and Southern plume wells. 6. Update for compliance with GeoTracker requirements the necessary data for existing and proposed Western and Southern plume wells. This requires GeoTracker submittal of Field Point Names for existing and new proposed Westem and Southern plume wells prior to uploading new or historical data for these wells. This also requires submittal of the eastings, northings, and elevations for the existing 15 existing Westem and Southern plume wells. Assuming Stantec is provided a GeoTracker compliant survey EDF for these wells, uploading these data can be performed for a nominal fee. However, the currently available surveyed coordinates for these wells cannot simply be uploaded as is to GeoTracker. Depending on timing and accuracy of the original survey as well as the capability and availability of the original surveyor to produce a GeoTracker compliant survey EDF, it may be necessary to resurvey these well to produce a properly certified and GeoTracker compliant EDF. Assuming Stantec is provided a provided a K;\WP\PROJECTS\PSA's\AMENDMENT Stantec_Attachment.doc GeoTracker compliant survey EDF of the eastings, northings, and elevations for the nine (9) proposed Western and Southern plume wells these will be uploaded to GeoTracker within the existing proposed budget. In addition, uploading all historical analytical groundwater data from existing Western and Southern plume wells would be required to document presumed anaerobic biodegradation of contaminants. Providing Stantec these data in electronic data would significantly reduce the cost to upload these data into the project database. 7. Depending on the installation date of the nine (9) new proposed wells, a separate PDB deployment event in advance of the first sampling event for the new and existing Western and Southern plume wells may be required. Installation of the proposed new wells may occur following the regular deployment of PDBs during normal quarterly sampling for retrieval during subsequent quarterly sampling. 8 Additional unanticipated out of scope work as requested by the City. FEE AND SCHEDULE The scope of services outlined above is based on Stantec's experience completing a similar scope of work on the 2009 to 2013 Central Plume Monitoring/Reporting Services project. Stantec estimates a time and materials budget of $20,000.00 for this scope of work. Stantec will perform these services in the most cost efficient manner possible. Additional out of scope work may be required and additional out of scope services may be requested by the City. The incurred costs will be influenced by the available data, schedule, and details of services actually performed. The work is associated with the recently contracted Central, Western, and Southem Plume, Ground Water Monitoring/Reporting Services Project (Stantec Project Number 185702670). Stantec will establish a separate Out of Scope Work/Welt Maintenance Task for these services to track costs associated with the scope of work outlined above and will invoice the City with the regular monthly invoices for this project. The work will be completed in accordance with the terms and conditions of the existing Professional Services Agreement approved by the City Council on April 17, 2013. Stantec will perform the services on a mutually agreeable schedule with the City as dictated by the evolution of the project and the City's needs, K:\W P\PROJECTS\PSA's\A M ENO M ENT_Sta ntec_Attach ment.d of Exhibit 1B AMENDMENT NO. 2 Stantec Consulting Corporation Professional Services Agreement THIS AMENDMENT NO. 2 T PROFS IONAL SERVICES AGREEMENT, is made and entered this roi day of 4, by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and STANTEC CONSULTING CORPORATION (hereinafter "CONSULTANT"). WITNESSETH: 1. WHEREAS, CONSULTANT and CITY entered into a Professional Services Agreement (Agreement) on April 30, 2013, and Amendment No. 1 on August 12, 2013, as set forth in Exhibits 1 and 1A, respectively (attached). 2. WHEREAS, CITY requested to amend said Agreement as set forth in Exhibit 3 (attached); and 3. WHEREAS, CONSULTANT agrees to said amendment; NOW, THEREFORE, the parties agree to amend the Scope of Services and Fee as set forth in the Agreement and Amendment No. 1 as Exhibits 1, 1A and 3, respectively. All other terms shall be as set forth in the Agreement. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Amendment No. 2 on 2014. CITY OF LODI, a municipal corporation Hereinabove called "CITY" tEP-H` ' ABAUER City Manager Attest: ,fry,,, Qi , :_1\ (1 Q-en44• Ei NIFER i'. ROBISON, City Clerk Approved as to Form: JANiCE D. MAGDICH City Attorney STANTEC CONSULTING CORPORATION Hereinabove called "CONSULTANT" Name: Gary Haeck Title: Managing Senior Geologist SCOPE OF SERVICES Amendment No. 2 Stantec Consulting Services Inc. Based on the project history and scope of services completed under the August 12, 2013 Amendment No. 1, Stantec's understanding of Western and Southern Plume wells and their sampling history, and the recent Regional Board -requested remedial rebound evaluation sampling, a variety of out -of scope work will be required to keep the project on track, and GeoTracker-compliant. The additional Western and Southern Plume monitoring wells include existing wells MW -ii, MW -16, MW -19, OS -1, OS -2, and SA -1 through SA-io and recently installed nested wells WMW-1A,B,C; WMW-2A,B,C,D; and SMW-1A,B. The rebound sampling will evaluate potential concentration rebound in eight (8) selected Central Plume wells associated with a Board -approved work plan for remedial system shutdown. Preliminary review indicates necessary out -of -scope work would include but is not limited to the following. 1. An evaluation of the 15 existing Western and Southern plume wells for well head maintenance/repairs. Some of these wells were constructed between 1997 through 2003, available data on well installation dates for others is limited. Most of these wells have been sampled sporadically over the years. 2. Complete needed repairs and maintenance as identified in above evaluation. 3. An evaluation of the integrity of PDB suspension harnesses in existing Central Plume wells (separate from above because of potential contamination issues). Several of the PDB harnesses in Central Plume wells were simple twine with marginal integrity that warranted replacement early in the 2009 to 2013 project based on initial input from T&R/WGR. Additional evaluation is now warranted. 4. Procurement and deployment of new PDB harnesses as needed for Central Plume wells determined to warrant replacement to insure sample integrity and correct deployment depths each. 5. Update for compliance with GeoTracker requirements the necessary data for existing and proposed Western and Southern plume wells. This also requires submittal of the eastings, northings, and elevations for the existing 15 existing Western and Southern plume wells. Assuming Stantec is provided a GeoTracker compliant survey EDD for these wells, uploading these data can be performed for a nominal fee. However, the currently available surveyed coordinates for these wells cannot simply be uploaded as is to GeoTracker. It will be necessary to resurvey these well to produce a properly certified and GeoTracker compliant EDD. In addition, uploading all historical analytical groundwater data from existing Western and Southern plume wells would be required to document presumed anaerobic biodegradation of contaminants. The Regional Board may also require historical EDFs to be uploaded to GeoTracker, currently only Excel files of historical data have been provided, not EDFs for uploading to GeoTracker. 6. Additional unanticipated out of scope work as requested by the City. 7. Complete a baseline and three (3) monthly remedial -rebound monitoring and sampling events of Central Plume wells G -o4, G -o5, G -o6, G -o8, G -1o, G -15A, MW -09, and extraction well EW -6 The sampling will evaluate potential concentration rebound in the Central Plume associated with the Board -approved work plan for remedial system shutdown and evaluation monitoring. Page 1 of 2 Amendment No. 2 Stantec Consulting Services Inc. FEE AND SCHEDULE The scope of services outlined above is based on Stantec's experience completing a similar scope of work on the 2009 to 2014 Monitoring and Reporting Services project and the associated August 12, 2013 Amendment No. 1. Stantec reviewed the costs incurred to date for Out of Scope work completed under Amendment No. 1. It was determined that much of the incurred cost to date were "Additional unanticipated out of scope work" included under Item No. 6 above. Stantec estimates a time and materials budget of $12,000.00 for the scope of work outlined under Item No. 1 through Item No. 6 above. Based on Stantec's understanding of the Board -requested remedial system shutdown and evaluation monitoring program (Item No. 7), Stantec estimates a time and materials budget of $7,000.00 for the remedial rebound evaluation monitoring. Stantec is therefore requesting a total estimated Amendment No. 2 budget of $19,000.00. Stantec will perform these services in the most cost efficient manner possible. Additional out of scope work may be required and additional out of scope services may be requested by the City. The incurred costs will be influenced by the available data, schedule, and details of services actually performed. The work is associated with the Central, Western, and Southern Plume, Ground Water Monitoring/Reporting Services Project (Stantec Project Number 185702670). Stantec previously established a separate Out of Scope Work/Well Maintenance task (Task 5) and has been tracking and invoicing associated costs under Task 5. Stantec will continue to track and invoice costs for services outlined above (Item No. 1 through Item No. 6) under Task 5 in regular monthly invoices for this project. Stantec will also establish Task 6 (Remedial Rebound Monitoring) for tracking and invoicing the cost of services associated with the remedial rebound evaluation monitoring. All work will be completed in accordance with the terms and conditions of the existing April 30, 2013 Agreement for Consulting Service, and the above scope of services. Stantec will perform the services on a mutually agreeable schedule with the City as dictated by the evolution of the project and the City's needs. Page 2 of 2 Exhibit 1C AMENDMENT NO, 3 Stantec Consulting Corporation Professional Services Agreement THIS AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT, is made and entered this ¶ day of , 2015, by and between the CITY OF LODI, a municipal corporationeinaFter "CITY"), and STANTEC CONSULTING SERVICES, INC. (hereinafter "CONSULTANT"). WITNESSETH: 1. WHEREAS, CONSULTANT and CITY entered into a Professional Services Agreement (Agreement) on April 30, 2013, Amendment No. 1 on August 20, 2013, and Amendment No. 2 on September 3, 2014 as set forth in Exhibits 1, 1A, and 1B respectively (attached). 2. WHEREAS, CITY requested to amend said Agreement as set forth in Exhibit 3 (attached); and 3. WHEREAS, CONSULTANT agrees to said amendment; NOW, THEREFORE, the parties agree to amend the Scope of Services and Fee as set forth in the Agreement, Amendment No. 1, Amendment No. 2, and Amendment No. 3, as Exhibits 1, 1A, 1B and 3, respectively. All other terms shall be as set forth in the Agreement. IN WITNESS WHEREOF, CITY and Amendment No, 3 on _j ,0 CITY OF LODI, a municipal corporation Hereinabove called "CITY" CONSULTANT have executed this 2015 fr STEP WS HVVABAUER -- City Manager Attest JENNIFER M.j "ERRAIOLO, City Clerk Approved as to Form 4...JAN1cE D. MAGDICH City Attorney STANTEC CONSULTING CORPORATION Hereinabove called "CONSULTANT" Name: Gary Haeck Title: Managing Senior Geologist Stantec May 27, 2015 File: 185703090 Stantec Consulting Services Inc. 3017 Kilgore Road Suite 100, Rancho Cordova CA 95670-6150 Attention: Mr. F. Wally Sandelin, Director City of Lodi Public Works Department 221 West Pine Street Lodi, California 95240 Dear Mr. Sandelin„ Reference: Request for Contract Amendment No. 3 On -Call Environmental Services Central, Western, and Southern Plume Groundwater Monitoring and Reporting Services Project Lodi, California. 1 Exhibit 3 At the direction of the City of Lodi (the City), Stantec Consulting Services Inc. (Stantec) submits this request for Contract Amendment Number 3 to the April 30, 2013 Agreement for Consulting Services to fund necessary and related out -of -scope, on-call environmental services for the above -referenced project. Amendments No. 3 provides funding to complete on-call services not included in the scope of work for the Groundwater Monitoring and Reporting Services project (Project). BACKGROUND The Project was most recently contracted under the April 30, 2013 Agreement for Consulting Services (Contract) for the two-year period from second quarter 2013 through first quarter 2015. The Contract included a provision for an optional two-year extension (second quarter 2015 through first quarter 2017), which the City extended on April 14, 2015. The Contract included a limited scope of work consisting of collecting groundwater samples, depth -to -water measurements, and submission of groundwater reports. Completion of Project work often requires additional services as requested by the City that were not included in the approved budget. Costs for such out -of -scope work is tracked by a separate Project task, Task 5 - Out -of -scope Work, and invoiced under Task 5 within the regular monthly invoices. A generalized description of the scope of services to be completed under Task 5, Out -of -scope Work, is provided below. SCOPE OF SERVICES Based on project history, Regional Board requests for additional work, San Joaquin County requests for information, and out -of -scope work previously requested by the City, a variety of out - of -scope work will be required to keep the project on track and compliant with Regional Board requirements. May 27, 2015 Attention: Mr. F. Wally Sandelin, Director Page 2 of 3 Reference: Request for Contract Amendment No. 3 Necessary out -of -scope work would include but is not limited to the following, • Ongoing well maintenance and repairs, as well as well -box replacements as needed on the current Central, Western, and Southern Plumes monitoring well network of 71 monitoring wells. • Procurement of required permits and coordination with San Joaquin County to complete the above work and coordinate county -required inspections of completed work. • Ongoing evaluation and replacement of passive diffusion bag (PDB) suspension tethers as needed to insure sample integrity and correct deployment depths. • Continued coordination with the City's engineering staff in connection with issues associated with the repair of monitoring well casings on nested well NMW-1 A,B,C. • Procurement and deployment of new PDB harnesses needed for Central Plume nested wells NMW-1 A,B,C to insure sample integrity, correct deployment depth, and compliance with Regional Board requirements for the sampling program. • Coordination with City engineering staff and its well installation contractor and surveyor to obtain correctly formatted survey data for well NMW-1 A,B,C and upload GeoTracker- compliant survey data to the GeoTracker database system. • Additional unanticipated out -of -scope work as requested by the City. FEE AND SCHEDULE The scope of services outlined above is based on Stantec's experience completing similar out -of - scope work on the Project from 2009 through 2015. Stantec estimates a time and materials budget of $15,000.00 for the above scope of work during second quarter 2015 through first quarter 2016. Stantec will perform these services in the most cost efficient manner possible. Additional out -of - scope work may be required and additional out -of -scope services may be requested by the City. As discussed above, Stantec will establish a separate Out -of -scope Work task (Task 5) and track and invoice costs for services outlined above under Task 5 in regular monthly invoices for this project. The work will be completed in accordance with the terms and conditions of the April 30, 2013 Agreement for Consulting Services and the attached rate sheet. Stantec will perform the services on a mutually agreeable schedule as dictated by the evolution of the project and the City's needs. Oesigr, wl1 fl Ir n' rli May 27, 2015 Attention: Mr. F. Wally Sandelln, Director Page 3 of 3 Reference: Request for Contract Amendment No. 3 Please contact Gary Haeck if you have any questions. Sincerely, Stantec Consulting Services, Inc. Sandra Pimiento, P.G. Senior Geologist Gary D. Haeck, Ph.D., P.G. Managing Senior Geologist Phone: (916) 384-0768 Fax: (916) 861-0430 Gary.Haeckestantec.com Attachments: Task Order Number 7 Rate Schedule gdh c;\users \gory haeck\documents\work\lodl m&s ammendmenl #3 2016-17 scope of servlces.docx Design with community in mind RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2013 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2013 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Papp 1 of 3) Charges for all professional, technical, and administrative staff directly charging time to the project will be calculated and billed on the basis of the following schedule. LEVEL HRLY RATE DESCRIPTION 1 2 3 4 5 6 7 8 9 10 11 12 $52 $59 $65 $72 $80 $87 $95 $104 $113 $122 $133 $144 13 14 15 16 17 18 19 $156 $167 $177 Generally Not applicable to the Southem California Market • May on occasion be appropriate for intern and clerical support. Clerical, Interns, & FieldlLab Techs • Assists Office Administrators, Engineers, Designers, and field staff with clerical and routine entry level tasks. Junior -level position, Administrative, • Independently carries out assignments of limited scope using standard procedures, methods and techniques • Assists senior staff in carrying out more advanced procedures • Completed work is reviewed for feasibility and soundness of judgment • Recent graduate from an appropriate post -secondary program or equivalent. Professional level positions • Carries out assignments requiring general familiarity within a broad field of the respective profession • Makes decisions by using a combination of standard methods and techniques • Actively participates in planning to ensure the achievement of objectives • Works independently to interpret information and resolve difficulties • Provides applied professional knowledge and initiative in planning and coordinating work programs Highly -specialized technical professional or project supervisor • Provides multidiscipline knowledge to deliver innovative solutions in related field of expertise • Participates in short and long range planning to ensure the achievement of objectives • Makes responsible decisions on all matters, including work methods, and financial controls associated with projects • Decisions accepted as technically accurate • Reviews and evaluates technical work $196 $231 $272 $357 Senior level consultant or management function • Recognized as an authority in a specific field with qualifications of significant value • Provides multidiscipline knowledge to deliver innovative solutions in related field of expertise • Independently conceives programs and problems for investigation • Participates in discussions to ensure the achievement of program and/or project objectives • Makes responsible decisions on expenditures, including large sums or implementation of major programs andfor projects Senior level management position • Recognized as an authority in a specific field with qualifications of significant value • Responsible for long range planning within a specific area of practice or region • Makes decisions which are far reaching and limited only by objectives and policies of the organization • Plans/approves projects requiring significant human resources or capital investment • Graduate from an appropriate post -secondary program, with credentials or equivalent • Generally, fifteen years experience with extensive professional and management experience Expert Witness Services carry a 50% premium on labor Overtime be charged at 1.5 times the standard billing rate All labor rates will be subject to annual increase. lodl M&S ammendment a3 2018-17 scope of services STANTEC 2013 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2013 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Page 2 of 3) Other Direct Disbursements: Disbursement Rate Vehicle Mileage Prevailing IRS Rale Actual Cost +10% Subcontract Services Travel/Per Diem Actual Cost +10% Per Diem $ 150/day Capital Purchases and Expendable Materials Actual Cost +10% Postage and Shipping Actual Cost +10% Standard Field Equipment (See Attached Schedule) Standard f=ield Equipment: Standard Field Equipment Rate Air Sampling Equipment $45/da $10/each Bailer - Disposable Bailer - Disposable Weighted 515/each Bailer -Quick E -Bailer System $65/day S201day _ Bailer - Reusable Drum - 55 Gallons 555/each _ _ Digital Carrera $25/day Draeger Sampler (tubes not included) $30/day Field Communication - Two -Way Radia S2Wday $25/day Field Camputer Field Test Kil - Groundwater 555/each Field Test Kit - Soil $551each Field Test Kit - SVE $55/each Field Vehicle -Mileage Prevailing IRS rate Field Vehicle 51251day Field Vehicle -Sampling Truck $250/day Field Vehicle - TrucklVan $150fday Flame Ionization Detector (FID) $130/day $60/day Generator Gloves -Colored Cloth $5/pair Gloves - Colored Leather 515/pair Gloves - Colored Nitrile 50.25/pair Gloves -Kevlar Under Glave 55.00/pair H&S - Level B Safety Equipment 51651day H&S - Level C Safety Equipment $65/day H&S - Level D Safety Equipment $50/day H&S -Traffic Control Equipment $55/day $30/day Hand Auger Large Equipment & System -Caterpillar D4 Bulldozer 5250/day Large Equipment & Systems - Dual Phase Extraction Treatment (DPET) 52001day Large Equipment & Systems -Sail Vapor Extraction System 5100/day Low Flow Purge/Sampllrtg System $60/day $55/day Meter - OiWVater Interface Meter - Anemometer 525/day Meter - CO 565idey Meter - Data Logger 5140/day Meter - Dissolved Oxygen 5651day 5160/day Meter - COIORPITemp(Conduclivity Meter - Dosimeter $45/day Meter - Ferrous Iron S5/day lodi M&S emmendment #3 2016-17 scope of services STANTEC 2013 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2013 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Paye 3 of 3) Standard Field Equipment (continued): tandard Field Equipment RaiE- Meter - Ftnw _ $30/day Meter - H28 Detector 5801day Meter- LELIO2 $801day Meter - Magnehekc (Gauge) $35/day Meter- Magnetometer $50/day $25/clay Meter - Manometer Meter - Measuring Wheel $10/day S45/day Meter - Metal Detector Meter-- Multimeter $110/day Meter- 02/CO2 S1101day 525/day Meter - ORP Meter -Other quote/day Meter - Ozone $251dy Meter - pH/Temp/Conductivity $25/day S70/day Meter - Turbidity Meter- Dust Monitor S120/day Meter -Velocity S25/day Meter -Water Level indicator $38/day Photoionizatton Detector CPRD) $1101day S25/day. Pressure Washer Pump - Afr Sampling $451day Pump - Cenlriftgal $50/clay Pump - Groundwater Sampling $110Iday Pump - Peristaltic $50/day Pump - Trash $35/clay Pump -Well Sampling_ S25/day Pump -Well Sampting/Purge S45/day Reproduction - 11x17 Color PIot/PdndGopy S2/copy Reproduction - 24x38 Color PIoUPrint $101copy S0.15/copy Reproduction -- 8 5x11 B&W Copies Reproduction - 8.5x11 Color Copies $1.25/copy Reproduction - Oversized B&W Plot/Print S10/copy Reproduction -- Oversized Color Pial/Print S15/copy Soil Sample Ring/Steeve S10/each Survey Equipment -GPS ----Survey $150/day Equipment - Laser Plane Level & Receiver 5200/day i Transducer S30/each Tether Bag Sl5Ieach Jodi M&S ammendment #3 2016-17 scope of services Stantec May 2,2016 File: 185703090 Stantec Consulting Services Inc. 3017 Kilgore Road Suite 100, Rancho Cordova CA 95670-6150 Attention: Mr. Andrew Richle, Water Plant Superintendent Department of Public Works 2001 West Turner Road Lodi, California 95240 Dear Mr. Richle, Reference: Request for Contract Amendment No. 4 Additional Services for Northern Plume Central, Western, Southern, and Northern Plumes Groundwater Monitoring and Reporting Services Project Lodi, California. At the direction of the City of Lodi (the City), Stantec Consulting Services Inc. (Stantec) submits this request for Contract Amendment Number 4 to the April 30, 2013 Agreement for Consulting Services for the above -referenced project. Amendment No. 4 provides funding to perform additional sampling and reporting services associated with including Northern Plume wells to the scope of work for the Groundwater Monitoring and Reporting Services project (Project). Amendment No. 4 additionally provides funding for on-call services to cover out -of -scope environmental services for the above -referenced project not covered in the Groundwater Monitoring and Reporting scope of services. BACKGROUND The current Project was contracted under the April 30, 2013 Agreement for Consulting Services (Agreement) for the two-year period from second quarter 2013 through first quarter 2015. The 2013 Agreement included an optional two-year extension provision; the City executed the April 14, 2015 Contract Extension Agreement (Extension) for the two year period from second quarter 2015 through first quarter 2017. The Agreement and Extension included a limited scope of work consisting of collecting groundwater samples, depth -to -water measurements, and submission of groundwater reports. At the City's request, the Agreement was amended three times with Amendment No. 1 on August 20, 2013, Amendment No. 2 on September 3, 2014, and Amendment No. 3 on July 8, 2015. These amendments were to fund City -requested services not included in the Agreement's limited scope of work. Costs for such out -of -scope work have been tracked in Project Task 5 - Out -of -Scope Work, and invoiced under Task 5 within the regular monthly invoices. In accordance with the Regional Water Quality Control Board's (RWQCB) August 27, 2014 Review of Proposed Northern Plume Monitoring Well Location letter to the City, additional sampling and reporting on Northern Plume wells is required on the Project. These include recently -completed monitoring wells NMW-1A, NMW-1B, and NMW-1C, as well as existing monitoring wells MW -2 and MW -5. Amendment No. 4 provides additional budget to complete the additional RWQCB- May 2, 2016 Mr. Andrew Richle, Water Plant Superintendent Page 2 of 9 Reference: Request for Contract Amendment No. 4 Additional Services for Northern Plume Central, Western, Southern, and Northern Plumes Groundwater Monitoring and Reporting Services Project Lodi, California. required monitoring, sampling, and reporting on these wells. The Northern Plume wells monitoring and sampling results will be included within new sections of the current reports submitted to the RWQCB. A generalized description of the scope of services to be completed for the five Northern Plume wells is provided below. SCOPE OF SERVICES The scope of services for second quarter 2016 through first quarter 2017 included in Amendment No. 4 is that required to monitor and sample the additional five Northern Plume monitoring wells (NMW-1A, NMW-1B, NMW-1C, MW -2, and MW -5) every quarter. It also includes additional reporting efforts to present the results on the Northern Plume wells during this period. In general these additional services and or costs for the Northern Plume wells are required: • Monitoring depth -to -water in the five Northern Plume wells. • Deploying passive diffusion bag (PDB) samplers in the five Northern Plume wells, o PDB deployment must occur a minimum of two -weeks prior to PDB retrieval and sampling to allow for equilibration with the groundwater; typically deployment completed during the previous quarters sampling event. • Retrieve PDBs and collect groundwater samples from five Northern Plume wells. • Submit the five Northern Plume well samples on a separate chain of custody form to the analytical laboratory (Pace Analytical Services, Inc.) for required analyses. • Calculate the groundwater elevations for the five Northern Plume wells. • Calculate the vertical gradient between wells NMW-1 A and NMW-1 C. • Present monitoring and sampling results from the five Northern Plume wells in separate sections within the quarterly Groundwater Monitoring Report (GMR): o Submit draft GMRs to the City two -weeks prior to the RWQCB-submittal date for review and comment. o Incorporate mutually agreeable edits into the GMRs and submit to the RWQCB. o Upload to the Northern Plume GeoTracker site the quarterly electronic data files (EDFs) for the five Northern Plume wells. o Upload the quarterly GMRs to the Northern Plume GeoTracker site. Design with community in mind May 2, 2016 Mr. Andrew Richle, Water Plant Superintendent Page 3 of 9 Reference: Request for Contract Amendment No. 4 Additional Services for Northern Plume Central, Western, Southern, and Northern Plumes Groundwater Monitoring and Reporting Services Project Lodi, California. Necessary out -of -scope work would include but is not limited to the following. • Ongoing well maintenance and repairs, as well as well -box replacements as needed on the current Central, Western, Southern, and Northern Plumes monitoring well network of 71 monitoring wells. • Procurement of required permits and coordination with San Joaquin County to complete the above work and coordinate county -required inspections of completed work. • Ongoing evaluation, procurement, and replacement of passive diffusion bag (PDB) suspension tethers as needed to insure sample integrity and correct deployment depths. • Continued coordination with the City and with Langan in connection with issues and data acquisition associated with adding the Northern Plume nested wells NMW-1A,B,C; and existing Northern Plume wells MW -2 and MW -5 to the current reporting program. • Out -of -scope work associated with setting up the database to include the Northern Plume wells in figures and tables within the quarterly monitoring reports. • Necessary uploads and additions to the new GeoTracker Northern Plume website (Global ID # T10000002895) to allow future Northern Plume data to GeoTracker. • Coordination with San Joaquin County (SJC) to provide analytical results for nested wells NMW-1 A,B,C as requested by SJC to insure cross -contamination has not occurred. • Additional unanticipated out -of -scope work as requested by the City. FEE AND SCHEDULE The scope of services outlined above for the addition of the Northern Plume wells into the monitoring, sampling and reporting program is based on Stantec's experience completing similar work on the Project from 2009 through 2016. Stantec estimates a time and materials budget of $5,495 for the above scope of work during second quarter 2016 through first quarter 2017. This amendment increases the current budget of $81,115 for second quarter 2016 through first quarter 2017 to $86,610, per the attached estimated budget. The scope of service for out -of -scope work outlined above is based on Stantec's experience completing similar out -of -scope work on the Project from 2009 through 2015. Stantec estimates a Design with community in mind May 2, 2016 Mr. Andrew Richle, Water Plant Superintendent Page 4 of 9 Reference: Request for Contract Amendment No. 4 Additional Services for Northern Plume Central, Western, Southern, and Northern Plumes Groundwater Monitoring and Reporting Services Project Lodi, California. time and materials budget of $15,000.00 for the above scope of work during second quarter 2016 through first quarter 2017. The total requested budget for Contract Amendment No. 4 is $101,610. Stantec will perform these services in the most cost efficient manner possible. Additional out -of - scope work may be required or additional out -of -scope services may be requested by the City. As discussed above, Stantec will utilize a separate Out -of -scope work task (Task 5) and track and invoice costs for services outlined above under Task 5 within regular monthly invoices for this project. The work will be completed in accordance with the terms and conditions of the April 30, 2013 Agreement for Consulting Services and the attached rate sheet. Please contact Matthew Battin if you have any questions. Sincerely, Stantec Consulting Services, Inc. Matthew Battin Associate Scientist Phone: (916) 402-7176 Fax: (916) 861-0430 Matthew.Battin@stantec.com aL— Dan Schreier, P.G. Senior Geologist Phone: (916) 626-7882 Fax: (916) 861-0430 Dan.Schreiner@stantec.com Attachments: Addition of Northern Plume Wells to M&S Program, Estimated Budget Rate Schedule, Environmental Practice Area bm v:\1857\active\185703090\O1_management\proposal\2013-2015 gw proposal\2015-2017 opt contract ext\contract amnd #4 nplume wells \ 20160502_ 185703090 lo d i_ m & s_amnd #4 2016-17 fi n a l . d o cx Design with community in mind CONTRACT AMENDMENT NO. 4 ARPIL 2016 ESTIMATED BUDGET Contract Amendment No. 4 April 2016 Exhibit A City of Lodi Central, Western, Southern, and Northern Plumes Monitoring, Sampling, and Reporting Services Time and Materials Estimated Budget Task 1 Project Management Task 2 Monitoring & Sampling & Analytical Task 3 Data Analysis, Reporting, & GeoTracker TOTAL COST CLASSIFICATION UNITS RATE Units Dollars Units Dollars Units Dollars Units Dollars LABOR ALLOCATION STANTEC LABOR Principal - Level 16 Senior - Level 14 Associate - Level 10 Project - Level 9 Senior Drafter/GIS - Level 8 Staff - Level 7 Staff - Level 6 Tech/Admin - Level 5 hour hour hour hour hour hour hour hour $196 $167 $122 $113 $104 $95 $87 $80 0 $0 7 $1,169 0 $0 0 $0 0 $0 3 $285 0 $0 3 $240 0 $0 5 $835 0 $0 0 $0 0 $0 5 $475 40 $3,480 0 $0 0 14 3 22 11 3 0 3 $0 $2,338 $366 $2,486 $1,144 $285 $0 $240 0 $0 26 $4,342 3 $366 22 $2,486 11 $1 144 11 $1,045 40 $3,480 6 $480 LABOR ALLOCATION (per quarter) 13 $1,694 50 $4,790 56 $6,859 119 $13,343 EXPENSES ALLOCATION STANTEC EQUIPMENT Field Vehicle Delineators/Cones/Flags day day $125 $55 Water Level Meter day $30 0 $0 0 $0 0 so 3 $375 3 $165 3 $90 0 $0 0 $0 0 $0 3 $375 3 $165 3 $90 EQUIPMENT COSTS (per quarter) $0 $630 so $630 REBILLABLES Shipping/Postage Analytical Laboratory (8260B) PDB Deionzed Water Fill PDB sampler PDB sampler (NMW-1A,B,C each each each each each 0 $68 $4 $20 $30 1 $20 0 $0 0 $0 0 $0 0 $0 0 0 60 $4,080 51 $204 51 $1,020 3 $90 0 0 0 $0 0 $0 0 $0 0 $0 1 0 60 $4,080 51 $204 51 $1,020 3 $90 SUBTOTAL REBILLABLES $20 $5,394 $0 $5,414 TOTAL EXPENSE ALLOCATION Markup 10% $22 $6,563 $0 $6,585 TOTAL COSTS (per quarter) $1,716 $11,353 $6,859 $19,928 Approved Fee Est. for Year 3 (2Q15 -1Q16) $6,140 $45,057 $27,555 $78,752 Approved Fee Est. for Year 4 (2Q16 -1Q17) $6,324 $46,409 $28,382 $81,115 Approved total fee estimate for 2 -year Extension (2Q15 -1Q17) $12,465 $91,465 $55,937 $159,867 Est. Fee: Northern Plume Contract Amendment #4 Est. Fee: Year 4 (2Q16 -1Q17) includes N. Plume Contr. Amnd. #4 1 $1,137 $7,462 , $2,909 $49,317 $1,450 $29,831 $5,495 $86,610 bgt_Jodi_m&s2015-17_cws&nplumes_20160321fnIrvl nplmods.xlsx STANTEC Page 1 of 1 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2013 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2013 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Page 1 of 3) Stantec Charges for all professional, technical, and administrative staff directly charging time to the project will be calculated and billed on the basis of the following schedule. LEVEL 1 2 3 HRLY RATE DESCRIPTION Generally Not applicable to the Southern California Market • May on occasion be appropriate for intern and clerical support. $52 $59 $65 Clerical, Interns, & Field/Lab Techs 4 $72 • Assists Office Administrators, Engineers, Designers, and field staff with clerical and routine entry level 5 $80 tasks. 6 $87 7 $95 Junior -level position, Administrative, • Independently carries out assignments of limited scope using standard procedures, methods and 8 $104 techniques 9 $113 • Assists senior staff in carrying out more advanced procedures • Completed work is reviewed for feasibility and soundness of judgment • Recent graduate from an appropriate post -secondary program or equivalent. 10 $122 Professional level positions 1 $122 • Carries out assignments requiring general familiarity within a broad field of the respective profession 12 $144 • Makes decisions by using a combination of standard methods and techniques • Actively participates in planning to ensure the achievement of objectives • Works independently to interpret information and resolve difficulties • Provides applied professional knowledge and initiative in planning and coordinating work programs Highly -specialized technical professional or project supervisor 13 $156 • Provides multidiscipline knowledge to deliver innovative solutions in related field of expertise 14 $167 • Participates in short and long range planning to ensure the achievement of objectives 15 $177 • Makes responsible decisions on all matters, including work methods, and financial controls associated with projects • Decisions accepted as technically accurate • Reviews and evaluates technical work 16 $196 Senior level consultant or management function 17 $296 • Recognized as an authority in a specific field with qualifications of significant value • Provides multidiscipline knowledge to deliver innovative solutions in related field of expertise • Independently conceives programs and problems for investigation • Participates in discussions to ensure the achievement of program and/or project objectives • Makes responsible decisions on expenditures, including large sums or implementation of major programs and/or projects Senior level management position 18 $272 • Recognized as an authority in a specific field with qualifications of significant value 19 $357 • Responsible for long range planning within a specific area of practice or region • Makes decisions which are far reaching and limited only by objectives and policies of the organization • Plans/approves projects requiring significant human resources or capital investment • Graduate from an appropriate post -secondary program, with credentials or equivalent • Generally, fifteen years experience with extensive professional and management experience Expert Witness Services carry a 50% premium on labor. Overtime will be charged at 1.5 times the standard billing rate. All labor rates will be subject to annual increase. STANTEC 2013 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2013 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Page 2 of 3) Other Direct Disbursements: Stantec Disbursement Rate Vehicle Mileage Prevailing IRS Rate Subcontract Services Actual Cost +10% Travel/Per Diem Actual Cost +10% Per Diem $ 150/day Capital Purchases and Expendable Materials Actual Cost +10% Postage and Shipping Actual Cost +10% Standard Field Equipment (See Attached Schedule) Standard Field Equipment: Standard Field Equipment Rate Air Sampling Equipment $45/day Bailer — Disposable $10/each Bailer — Disposable Weighted $15/each Bailer — Quick E -Bailer System $85/day Bailer — Reusable $20/day Drum — 55 Gallons $55/each Digital Camera $25/day Draeger Sampler (tubes not included) $30/day Field Communication — Two -Way Radio $20/day Field Computer $25/day Field Test Kit — Groundwater $55/each Field Test Kit — Soil $55/each Field Test Kit — SVE $55/each Field Vehicle — Mileage Prevailing IRS rate Field Vehicle $125/day Field Vehicle — Sampling Truck $250/day Field Vehicle — Truck/Van $150/day Flame Ionization Detector (FID) $130/day Generator $60/day Gloves — Colored Cloth $5/pair Gloves — Colored Leather $15/pair Gloves — Colored Nitrile $0.25/pair Gloves — Kevlar Under Glove $5.00/pair H&S — Level B Safety Equipment $165/day H&S — Level C Safety Equipment $85/day H&S — Level D Safety Equipment $50/day H&S — Traffic Control Equipment $55/day Hand Auger $30/day Large Equipment & System — Caterpillar D4 Bulldozer $250/day Large Equipment & Systems — Dual Phase Extraction Treatment (DPET) $200/day Large Equipment & Systems — Soil Vapor Extraction System $100/day Low Flow Purge/Sampling System $80/day Meter— OiI/Water Interface $55/day Meter — Anemometer $25/day Meter - CO $65/day Meter— Data Logger $140/day Meter — Dissolved Oxygen $65/day Meter — DO/ORP/Temp/Conductivity $100/day Meter— Dosimeter $45/day Meter— Ferrous Iron $5/day Design with community in mind STANTEC 2013 RATE SCHEDULE ENVIRONMENTAL PRACTICE AREA STANTEC 2013 SCHEDULE OF HOURLY RATES AND DISBURSEMENTS (Page 3 of 3) Standard Field Equipment (continued): Stantec Standard Field Equipment Meter — Flow Rate $30/day Meter — H2S Detector $80/day Meter— LEL/02 $80/day Meter — Magnehelic (Gauge) $35/day Meter— Magnetometer $50/day Meter— Manometer $25/day Meter— Measuring Wheel $10/day Meter — Metal Detector $45/day Meter — Multimeter $110/day Meter — 02/CO2 $110/day Meter — ORP $25/day Meter — Other quote/day Meter — Ozone $25/day Meter — pH/Temp/Conductivity $25/day Meter — Turbidity $70/day Meter— Dust Monitor $120/day Meter — Velocity $25/day Meter— Water Level Indicator $30/day Photoionization Detector (PID) $110/day Pressure Washer $25/day Pump — Air Sampling $45/day Pump — Centrifugal $50/day Pump — Groundwater Sampling $110/day Pump — Peristaltic $50/day Pump - Trash $35/day Pump — Well Sampling $25/day Pump — Well Sampling/Purge $45/day Reproduction — 11x17 Color PIot/Print/Copy $2/copy Reproduction — 24x36 Color Plot/Print $10/copy Reproduction — 8.5x11 B&W Copies $0.15/copy Reproduction — 8.5x11 Color Copies $1.25/copy Reproduction — Oversized B&W Plot/Print $10/copy Reproduction — Oversized Color Plot/Print $15/copy Soil Sample Ring/Sleeve $10/each Survey Equipment — GPS $150/day Survey Equipment — Laser Plane Level & Receiver $200/day Transducer $30/each Tedlar Bag $15/each Design with community in mind 1. AA# 2. JV# CITY OF LODI APPROPRIATION ADJUSTMENT REQUEST TO: Internal Services Dept. - Budget Division 5/9/2016 3. FROM: Rebecca Areida-Yadav 15. DATE: 4. DEPARTMENT/DIVISION: Public Works 593 6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. SOURCE OF FINANCING 593 32205 Fund Balance $ 20.495 00 B. USE OF FINANCING r 593 59399000 77020 Capital Projects $ 20,495.00 7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. .Amendment 4 with Stantec Consulting for sampling, reporting and on-call out of scope services. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: Department Head Signature: Res No: Attach copy of resolution to this form. 8. APPROVAL SIGNATURES Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2016-84 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT WITH STANTEC CONSULTING SERVICES, INC., OF RANCHO CORDOVA, FOR SAMPLING, REPORTING, AND ON-CALL OUT -OF -SCOPE SERVICES AND FURTHER APPROPRIATING FUNDS WHEREAS, on April 17, 2013, City Council approved a Professional Services Agreement with Stantec Consulting Services, Inc., to provide groundwater monitoring and monitoring well maintenance services for the Central, Western, and Southern plumes. On August 7, 2013, City Council approved Amendment No. 1; on August 20, 2014, Amendment No. 2; and on June 17, 2015, Amendment No. 3; and WHEREAS, Stantec has been providing related services to the City for the past seven years with excellent results; and WHEREAS, the scope of services for Amendment No. 4 extends into the third year of the Professional Services Agreement and includes monitoring and sampling of five additional wells associated with the Northern Plume, in addition to other City -requested out -of -scope services; and WHEREAS, staff recommends approving Amendment No. 4 to the Stantec Professional Services Agreement to provide these services on a time -and -materials basis for an amount not to exceed $20,495. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with Stantec Consulting Services, Inc., of Rancho Cordova, California, for sampling, reporting, and on-call out -of -scope services, at a total cost not to exceed $20,495; and BE IT FURTHER RESOLVED that funds in the amount of $20,495 be appropriated from PCE/TCE Cleanup Funds. Dated: June 1, 2016 I hereby certify that Resolution No. 2016-84 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 1, 2016, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Chandler ABSTAIN: COUNCIL MEMBERS — None ONNIFE FERRAIOLO City Clerk 2016-84