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Home My WebLink AboutAgenda Report - June 1, 2016 C-10TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-iO AGENDA TITLE: Accept Improvements Under Contract for Shady Acres Pump Station Trash Handling Project MEETING DATE: June 1, 2016 PREPARED BY: Public Works Director RECOMMENDED ACTION: Accept improvements under contract for Shady Acres Pump Station Trash Handling Project. BACKGROUND INFORMATION: The Shady Acres storm drain pump station serves 806 acres of developed land inside the B-1 Basin watershed (Exhibit A). The pump station is one of two locations in the City where storm water is discharged into the Woodbridge Irrigation District (WID) canal. This project installed an in -ground trash handling unit which removes oil, floating debris, trash, and sediment from the storm water before it is discharged to the WID canal, as shown in Exhibit A. Prior to project completion, debris collected from the storm drain system along with storm water, was discharged into the WID canal. The project was awarded to Diede Construction Inc., of Woodbridge, on July 15, 2015, in the amount of $302,670. The contract has been completed in substantial conformance with the plans and specifications approved by City Council. The contract was completed within the contract schedule. The original contract amount was $302,670. The final contract price was $346,736.88. The difference between the contract amount and the final contract price is due to three contract change orders. Change Orders No. 1 and No. 2, totaling $2,326, included minor changes to work requested by staff. Change Order No. 3 ($41,741) included the repairs of damaged drain pipe inside the Lodi Lake Wilderness Area. The damaged pipe was causing substantial flooding within the wilderness area that compromised the health of native trees and forced the Parks Division to close that portion of the park to the public for safety reasons. Due to the urgent nature of the situation, staff requested the contractor to perform the repair under the terms of a Streambed Agreement with California Department of Fish and Wildlife. The repair was completed in time and the leak is fixed. Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute. APPROVED: en Schwa:':" er, City Manager K:\WP\PROJECTS\STORMDRN\Shady Acres Pump Station\Trash Handling Unit\CAccept ShadyAcresCDS.doc 5/23/16 Accept Improvements Under Contract for Shady Acres Pump Station Trash Handling Project June 1, 2016 Page 2 FISCAL IMPACT: This project will slightly increase annual maintenance and monitoring costs for the pump station and trash handling unit. FUNDING AVAILABLE: This project is funded by: Wastewater Capital Fund (53199000.77020) $346,736.88 Charles E. Swimley, Jr. Public Works Director Prepared by Lyman Chang, Interim City Engineer CS/LC/tdb Attachment Cc: Utility Manager Woodbridge Irrigation District Public Works Management Analyst Diede Construction K:\WP\PROJECTS\STORMDRN\Shady Acres Pump Station\Trash Handling Unit\CAccept ShadyAcresCDS doc 5/12/16 SHADY ACRES PUMP STATION TRASH HANDLING PROJECT • t :tar • CITY COUNCIL MARK CHANDLER, Mayor DOUG KUEHNE, Mayor Pro Tempore BOB JOHNSON JOANNE MOUNCE ALAN NAKANISHI CITY OF LODI CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 / FAX (209) 333-6710 EMAIL: pwdept@lodi.gov www lodi qov May 26, 2016 WOODBRIDGE IRRIGATION DISTRICT 18750 NORTH LOWER SACRAMENTO ROAD WOODBRIDGE, CA 95258 STEPHEN SCHWABAUER City Manager JENNIFER M. FERRAIOLO City Clerk JANICE D. MAGDICH City Attorney CHARLES E. SWIMLEY, JR. Public Works Director SUBJECT: ACCEPT IMPROVEMENTS UNDER CONTRACT FOR SHADY ACRES PUMP STATION TRASH HANDLING PROJECT Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, June 1, 2016. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Lyman Chang at (209) 333- 67p6. Charles E. Swimley, Jr. .I{ Public Works Director CES/tdb Enclosure cc: City Clerk CITY COUNCIL MARK CHANDLER, Mayor DOUG KUEHNE, Mayor Pro Tempore BOB JOHNSON JOANNE MOUNCE ALAN NAKANISHI CITY OF LODI CITY HALL, 221 WEST PINE STREET P.O BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 / FAX (209) 333-6710 EMAIL: pwdept@lodi.gov www locf.iyo� May 26, 2016 DIEDE CONSTRUCTION, INC. PO BOX 1007 WOODBRIDGE, CA 95258 STEPHEN SCHWABAUER City Manager JENNIFER M FERRAIOLO City Clerk JANICE D. MAGDICH City Attorney CHARLES E SWIMLEY, JR. Public Works Director SUBJECT: ACCEPT IMPROVEMENTS UNDER CONTRACT FOR SHADY ACRES PUMP STATION TRASH HANDLING PROJECT Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, June 1, 2016. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Lyman Chang at (209) 333- 67,96. IL/ Charles E. Swimley, Jr. < Public Works Director CES/tdb Enclosure cc: City Clerk