HomeMy WebLinkAboutAgenda Report - June 1, 2016 C-07TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
c-7
AGENDA TITLE: Adopt Resolution Awarding Contract for Alley Improvement Project — Phase 5
to A. M. Stephens Construction Company, Inc., of Lodi ($129,787)
MEETING DATE: June 1, 2016
PREPARED BY: Public Works Director
RECOMMENDED ACTION:
Adopt resolution awarding contract for Alley Improvement Project —
Phase 5 to A. M. Stephens Construction Company, Inc., of Lodi, in
the amount of $129,787.
BACKGROUND INFORMATION: This City has reconstructed various alleys over the past six
years. The projects have typically included between one and
two alleys per year, depending on funding levels. Specific
projects are selected based on a citywide alley condition assessment list and are rated based on the
pavement condition and drainage problems. Alley projects located in future phases of the water
meter program are either improved concurrently with the specific water meter phase or are deferred
until after it is completed in order to prevent new alley improvements from being disturbed.
The alley selected for this phase is located east of School Street, from De Force Avenue to Daisy
Avenue (see Exhibit A). The base project includes approximately 7,700 square feet of full pavement
removal and replacement, 700 square feet of new alley approach concrete, 265 feet of storm drain
extension, and other incidental and related work. Staff recommends awarding the contract with the
inclusion of Alternate No. 2, which will remove and replace an additional 5,210 square feet of
pavement located at the northern portion of the alley. While this location does not have any drainage
deficiencies, the pavement condition warrants resurfacing (Exhibit B).
Plans and specifications for this project were approved on April 6, 2016. The City received the
following two bids for this project on April 27, 2016.
Bidder Location Base Bid Base + Alt. 2
Engineer's Estimate $111,177.00 $128,060.00
A. M. Stephens Construction Lodi $105,942.75 $129,786.75
George Reed Modesto $123,816.70 $169,149.20
APPROVED:
11110
Stephen Schwab qty Manager
K:\WP\PROJECTS\STREETSWIIey Improvement Project - Phase 5 (2016)\CAward.doc 5/24/16
Adopt Resolution Awarding Contract for Alley Improvement Project — Phase 5 to A. M Stephens Construction Company, Inc , of Lodi ($129,787)
June 1, 2016
Page 2
FISCAL IMPACT: The project will reduce maintenance costs in the reconstructed alleys.
FUNDING AVAILABLE:
This project will be funded by 2014 Community Development Block
Grant (CDGB) funds made available through San Joaquin County
(Project 14.11).
Jordan Ayers
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
CES/SN/tdb
Attachments
cc: Neighborhood Services Manager
K:\WP\PROJECTS\STREETS'AIley Improvement Project - Phase 5 (2016)\CAward.doc 5/10/16
Legend
Alley Improvement Project - Phase 5
Exhibit A
Project Location
602
518
516
601
519
515
511
507
N N 501
Olive Ct.
co csi 439
434
126
433
600
516
Daisy Ave.
s
0 100 200 400
Feet
425
423
40!
1
Lawrence Av.
350
346
O (0
De Force Av.
1,16
314
312
3
3:
3:
3:3
32
32:
31E
31:3
309
J
�_
r.+
ALLEY IMPROVEMENT PROJECT — PHASE 5 SECTION 4
Alley East of School St., De Force to Daisy CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A. M. STEPHENS CONSTRUCTION COMPANY, INC., herein
referred to as the "Contractor."
WITNESSETH
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
Federal Labor Standard Provisions
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
CONTRACT doc
4.1
4/28/2016
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary for improving the alley east of School Street from De Force
Avenue to Daisy Avenue, with pavement removal and replacement, resurfacing (bid alternate),
new concrete alley approach, storm drain extension, and other incidental and related work, all
as shown on the plans and specifications for the above project.
See Section 6-07 "Description of Bid Items" and Drawing No. 015D010 for additional
information.
CONTRACT ITEMS
Item
Description
Qty
Unit
Unit Cost
Total
1
Mobilization, Demobilization, As -Built
1
LS
$ 1,500
$ 1,500
2
Traffic Control
1
LS
$ 1,000
$ 1,000
3
Clearing, Grubbing, Demolition, &
Grading (Excluding Bid Alternate Area)
g 300
SF
$ 380
$ 35,340
4
8" Storm Drain Pipe
264
LF
$ 41
$ 10,824
5
Drop Inlet Catch Basin
1
EA
$ 2,500
$ 2,500
6
Asphalt Concrete
7,723
SF
$ 4.25
$ 32,822.75
7
Concrete Gutter
824
SF
$ 11.50
$ 9,476
8
Concrete Alley Approach
705
SF
$ 16
$ 11,280
9
Monument Preservation /
Documentation
1
LS
$ 1,200
$ 1,200
TOTAL : $ 105,942.75
Item
Description
Qty
Unit
Unit Cost
Total
Ala
Pavement Repair
250
SF
$ 15
$ 3,750
Al b
Slurry Seal
5,211
SF
$ 4.40
$ 22,928.40 ,
TOTAL ALTERNATE 1: $ 26,678.40
Item
Description
Qty
Unit
Unit Cost
Total
A2a
Base Repair
250
SF
$ 12
$ 3,000
A2b
Remove and Replace AC
5,211
SF
$ 4
$ 20,844
CONTRACT. doc
4.2
TOTAL ALTERNATE 2: $ 23,844.00
4/28/2016
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 35 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following.
• No contractor or subcontractor may be listed on a bid proposal for a public works project
unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5 [with limited exceptions from this requirement for bid purposes only
under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
CONTRACT doc
4.3
4/28/2016
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By: Date:
Title
Attest:
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
CONTRACT.doc
JANICE D. MAGDICH
City Attorney
4.4
4/28/2016
RESOLUTION NO. 2016-82
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE ALLEY IMPROVEMENT PROJECT — PHASE 5
TO A. M. STEPHENS CONSTRUCTION COMPANY, INC., OF LODI
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on April 27, 2016, at
11:00 a.m., for the Alley Improvement Project — Phase 5, described in the plans and
specifications therefore approved by the City Council on April 6, 2016; and
WHEREAS, the alley selected for the Phase 5 project is located east of School Street,
from De Force Avenue to Daisy Avenue; and
WHEREAS, the Alley Improvement Project — Phase 5 includes approximately 7,700
square feet of full pavement removal and replacement, 700 square feet of new alley approach
concrete, 265 feet of storm drain extension, and other incidental and related work; and
WHEREAS, staff recommends awarding the contract with the inclusion of Alternate
No. 2, which will remove and replace an additional 5,210 square feet of pavement located at the
northern portion of the alley; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Location Base Bid Base + Alt. 2
Engineer's Estimate $111,177.00 $128,060.00
A. M. Stephens Construction Lodi $105,942.75 $129,786.75
George Reed Modesto $123,816.70 $169,149.20
WHEREAS, staff recommends awarding the contract (Base Bid + Alternate 2) for the
Alley Improvement Project — Phase 5 to A. M. Stephens Construction Company, Inc., of Lodi, in
the amount of $129,786.75.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract (Base Bid + Alternate 2) for the Alley Improvement Project — Phase 5 to
A. M. Stephens Construction Company, Inc., of Lodi, California, in the amount of $129,786.75;
and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City of Lodi.
Dated: June 1, 2016
I hereby certify that Resolution No. 2016-82 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 1, 2016 by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Chandler
ABSTAIN: COUNCIL MEMBERS — None
NNIFEI ,M. FERRAIOLO
City Clerk
2016-82