HomeMy WebLinkAboutAgenda Report - June 1, 2016 C-06CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
AGENDA ITEM
C- 6
Adopt Resolution Awarding Bid for the Purchase of One Oil Handling Trailer,
Model # 10S2OX-2, from Intertech Filtration Systems of Bixby, Oklahoma
($70,802.64)
June 1, 2016
Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution awarding bid for the purchase of one oil handling
trailer, Model #, from Intertech Filtration Systems of Bixby,
Oklahoma in the amount of $70,802.64.
BACKGROUND INFORMATION: On April 6, 2016, the City Council approved the specifications and
authorized advertisement for bids to procure one oil handling trailer
to enable Electric Utility (EU) staff to drain, dehydrate and clean oil
that is used as an insulating medium in power transformers and load tap changers. These items
represent the largest component of the electric distribution system.
The Electric Utility advertised bids on April 13 and 16, 2016. Bids were opened on April 28, 2016, with
three vendors submitting proposals; two of which were alternative bids from Intertech Filtration Systems
and Parker – Velcon. Upon further review by staff, the alternative bid by Intertech Filtration Systems for
barn -style rear doors as opposed to a single ramp -style rear door was deemed superior. Further, with the
reduced cost it is advantageous for the City to accept the alternative bid for a Model # 10S2OX-2 oil
handling trailer.
After consideration and evaluation of all bids, staff recommends awarding the bid to Intertech Filtration
Systems.
Bidder
Price
Tax
Delivery
Total
Intertech Filtration Systems
$ 65,558.00
$ 5,224.64
$ 0.00
$ 70,802.64
Parker – Velcon
$ 64,000.00
$ 5,120.00
$ 2,500.00
$ 71,620.00
Baron USA, LLC
$ 85,350.00
$ 6,828.00
$ 5,200.00
$ 97,378.00
Staff originally budgeted $50,000 for the purchase of this equipment however market fluctuations in
materials and labor costs resulted in bids higher than originally budgeted. These same variations also
resulted in savings on other purchases, enabling the additional cost to be absorbed within the existing
capital equipment budget.
FISCAL IMPACT: Procurement cost is $70,802.64.
FUNDING AVAILABLE: Included in FY2015/16 Budget Account No. 50199000.77040.
Jordan Ayers
Deputy City Manna( Fri'
e•••0103
lizabeth A. irkley
Electric Utility Director
PREPARED BY: Charles J. Berry, Electric Utility Superintendent
EAK/CJB/Ist
rector
APPROVED:
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Owaba — , City Manager
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RESOLUTION NO. 2016-81
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE BID FOR THE PURCHASE OF ONE OIL HANDLING
TRAILER, MODEL NO. I0S2OX-2, FROM INTERTECH
FILTRATION SYSTEMS, OF BIXBY, OKLAHOMA
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on April 28, 2016, at
11:00 a.m., for the purchase of one oil handling trailer, described in the specifications therefore
approved by the City Council on April 6, 2016; and
WHEREAS, three vendors submitted proposals; two of which were alternative bids from
Intertech Filtration Systems and Parker — Velcon, as shown in the table below:
Bidder
Price
Tax
Delivery
Total
Intertech Filtration Systems
$ 65,558.00
$ 5,224.64
$ 0.00
$ 70,802.64
Parker — Velcon
$ 64,000.00
$ 5,120.00
$ 2,500.00
$ 71,620.00
Baron USA, LLC
$ 85,350.00
$ 6,828.00
_ $ 5,200.00
$ 97,378.00
WHEREAS, upon further review by staff, the alternative bid by Intertech Filtration
Systems for barn -style rear doors, as opposed to a single ramp -style rear door, is deemed
superior; further, with the reduced cost, it is advantageous for the City to accept the alternative
bid.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the alternative bid with barn -style rear doors to Intertech Filtration Systems, for the purchase of
one Model No. 10520X-2 oil handling trailer manufactured by Velcon Filters, in the amount of
$70,802.64.
Dated: June 1, 2016
I hereby certify that Resolution No. 2016-81 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 1, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Chandler
ABSTAIN COUNCIL MEMBERS — None
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JNNIFEM. FERRAIOLO
City Clerk
2016-81