HomeMy WebLinkAboutAgenda Report - May 18, 2016 C-05TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-5
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Purchase Law Enforcement Carbine
Rifles through Adamson Police Products ($54,240.44) and Trijicon Optics
($31,347) and Appropriating Funds ($85,587.44)
MEETING DATE: May 18, 2016
PREPARED BY: Chief of Police
RECOMMENDED ACTION:
Adopt resolution authorizing City Manager to purchase law
enforcement carbine rifles through Adamson Police Products
($54,240.44) and Trijicon Optics ($31,347) and appropriating funds
in the amount of $85,587.44
BACKGROUND INFORMATION: Historically, the Lodi Police Department has routinely outfitted patrol
vehicles with rifles that are used by different officers during shifts.
Over the last several years, the department evaluated the need to
outfit each individual officer with a patrol rifle and determined the purchase necessary to increase officer
and public safety. Each officer will be assigned a rifle to carry on their patrol shift, allowing for superior
stand-off capability to protect themselves and citizens when coming into contact with armed criminals.
The purpose of the patrol rifle is to extend range and accuracy. The rifle can handle scenarios including
counter -sniping, long-range defense, improved penetration against cover and against criminals wearing
soft body armor. The rifles also require a separate scope that will be set to the specifications of the
individual officer to which it has been assigned to ensure accuracy and proficiency in use.
The Police Department contacted representatives from the following companies that offer the law
enforcement Colt Carbine rifles and accessories: Adamson Police Products, ProForce Law Enforcement,
and LCAction Police Supply. The department evaluated all proposals and chose the Adamson Police
Products for price point and trade-in rebate for 40 used rifles in the amount of $22,865, for a total overall
cost of $54,240.44.
The Police Department decided to request separate quotes for the scopes from Trijicon optics. The
department received quotes from Trijicon, Inc., Adamson Police Products, and ProForce Law
Enforcement. After evaluation of all quotes received, the department determined the best price point for
the scopes through the manufacturer, Trijicon, Inc., in the amount of $31,347.
Funding was not appropriated in the FY 15/16 budget, however the department determined this project is
eligible for Citizens' Option for Public Safety (COPS) program funding, and feels this is the best use of
that resource.
FISCAL IMPACT. Funding through Citizens' Option for Public Safety (COPS) program is
available.
FUNDING AVAILABLE: 21399000.77020 $85, 587.44
APPROVED.
Sch gib- . -r, City Manager
Adopt Resolution Authorizing City Manager to Purchase Law Enforcement Carbine Rifles through Adamson Police
Products ($54,240.44) and Trijicon Optics ($31,347) and Appropriate Funds
May 18, 2016
Page 2
Jordan A ers
Deputy City Manager/internal Services Director
Tod Patterson
Chief of Police
Prepared by: Paula O'Keefe, Management Analyst
1. AA#
2. JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
TO: I Internal Services Dept. - Budget Division
5/9/16
3. FROM: Police 15. DATE
4. DEPARTMENT/DIVISION:
AMOUNT
6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
I. 1 3
--243-"
32205
Unreserved Fund Balance
$ 85,587.44
B.
USE OF
FINANCING
1-13
21399000
77020
Capitol Projects
$ 85,587.44
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
The Lodi Police Department would like to purchase rifles for each officer and appropriate AB1913 funding.
If Council has authorized the appropriation adjustmer]1Lcomplete the following:
Meeting Date
Res No:
Department Head Signature: l rte' ZJ
Attach copy of resolution to this form
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation
Final approval will be provided in electronic copy format
RESOLUTION NO. 2016-76
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO
PURCHASE 75 LAW ENFORCEMENT CARBINE
RIFLES AND ACCESSORIES THROUGH ADAMSON
POLICE PRODUCTS AND 75 TRIJICON OPTICS
THROUGH TRIJICON, INC., AND FURTHER
APPROPRIATING FUNDS
WHEREAS, historically, the Lodi Police Department has routinely outfitted patrol
vehicles with rifles that are used by different officers during shifts; and
WHEREAS, over the last several years, the department evaluated the need to
outfit each individual officer with a patrol rifle and determined the purchase necessary to
increase officer and public safety. Each officer will be assigned a rifle to carry on their
patrol shift, allowing for superior stand-off capability to protect themselves and citizens
when coming into contact with awned criminals; and
WHEREAS, the purpose of the patrol rifle is to extend range and accuracy and
enable officers to handle scenarios including counter -sniping, long-range defense,
improved penetration against cover and against criminals wearing soft body armor. Each
rifle requires a separate scope that will be set to the specifications of the individual
officer to which it has been assigned to ensure accuracy and proficiency in use; and
WHEREAS, the Police Department solicited proposals for law enforcement
Carbine rifles and accessories from Trijicon, Inc.; Adamson Police Products; ProForce
Law Enforcement; and LC Action Police Supply, and evaluated all proposals to ensure
the department met all procurement requirements; and
WHEREAS, the Police Department also solicited proposals for scopes from
Trijicon, Inc.; Adamson Police Products; and ProForce Law Enforcement; and
WHEREAS, a summary of the proposals are shown as follows:
Vendor
Law Enforcement
75 Carbine Rifles & Accessories
Adamson Police Products
$54, 240.44
ProForce Law Enforcement
$55,172.18
LC Action Police Supply
Trijicon Optics
$58,222.00
No Bid
Vendor
75 EachTrijicon Optics (Scopes)
Adamson Police Products
$44,711.25
ProForce Law Enforcement
$33,022.89
LC Action Police Supply
No Bid
Trijicon, Inc.
$31,347.00
WHEREAS, funding was not appropriated in the Fiscal Year 2015/16 General
Fund budget; however the department determined this project is eligible for the Citizens'
Option for Public Safety (COPS) program funding, and feels this is the best use of that
resource; and
WHEREAS, staff recommends that the City Council authorize the City Manager
to purchase 75 law enforcement Carbine rifles and accessories, in an amount not to
exceed $54,240.44 through Adamson Police Products, and rifle scopes through Trijicon,
Inc., in an amount not to exceed $31,347; and
WHEREAS, staff further recommends appropriating funds from the Citizens'
Option for Public Safety (COPS) Program in the amount of $85,587.44 for the above -
referenced purchases.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to purchase 75 law enforcement Carbine rifles and
accessories in an amount not to exceed $54,240.44 through Adamson Police Products,
and purchase rifle scopes through Trijicon, Inc., in an amount not to exceed $31,347;
and
BE IT FURTHER RESOLVED that funds in the amount of $85,587.44 are hereby
appropriated from the Citizens' Option for Public Safety (COPS) Program for the above -
referenced purchases.
Dated: May 18, 2016
I hereby certify that Resolution No. 2016-76 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 18, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Kuehne
ABSTAIN: COUNCIL MEMBERS — None
2016-76
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NNIFEIFERRAIOLO
ity Clerk