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Home My WebLink AboutAgenda Report - May 18, 2016 C-03TM CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: MEETING DATE: PREPARED BY: AGENDA ITEM c-3 Accept Quarterly Report of Purchases between $10,000 and $20,000 May 18, 2016 Deputy City Manager RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000. BACKGROUND INFORMATION: Exh. A B C D E F G H J K L Date 01/04/2016 01/14/2016 01/25/2016 02/23/2016 03/02/2016 03/02/2016 03/07/2016 03/08/2016 03/21/2016 03/21/2016 03/22/2016 03/23/2016 FISCAL IMPACT: During the first calendar quarter of 2016, the following purchases were awarded. Background information for each purchase is attached as Exhibits A through L. Contractor Project Anixter National Meter & Automation DC Frost A-1 Auto Electric Platt Sacramento Exercise Equipment DC Frost/Parkson Mallory Safety & Supply Belkorp Golf & Turf National Ladder & Scaffold Co One Source Platt FUNDING AVAILABLE: Attachments Varies by project. Reel stand with brake Water meter inventory UV critical parts Dump truck CNG tank replacement Cable inventory Gym equipment for Police Department Diffuser membrane replacement SWAT equipment Field groomer Entry ladders for aeration tanks Reynolds Ranch — various items Cable inventory Award Amt. $10,728.72 $17,820.00 $14,067.50 $12,326.50 $19,979.89 $10,352.71 $19,544.40 $19,045.11 $15,626.00 $11,811.72 $11,170.12 $12,955.57 All purchases were budgeted in the 2015-2016 Financial Plan. Jordan Ayers Deputy City Manager APPROVED: Stephen Sc Bauer, City Manager EXHIBIT A RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Reel Stand w/ brake DEPARTMENT: Electric Utility CONTRACTOR Anixter AWARD AMOUNT: $10,728.72 DATE OF RECOMMENDATION: January 4, 2016 BIDS OR PROPOSALS RECEIVED: Anixter $10,728.72 Reel -O -Matic $11,622.00 "NO BID" or NO RESPONSE RECEIVED: All Phase BACKGROUND INFORMATION & BASIS FOR AWARD: The award is for $10,728.72 to Anixter for the Reel Stand with Brake. Reel -O -Matic quoted $10,250 plus shipping ($1372) and FOB Oklahomo City. FUNDING: 50199000-77020 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: Purchase Order No. EXHIBIT RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: INVENTORY tit0AhtkitNt: PUBLIC WORKS DEPARTMENT CONTRACTOR NATIONAL METER AND AUTOMATION AWARD AMOUNT: $17,820.00 DATE OF RECOMMENDATION: 01-14-2016 BIDS OR PROPOSALS RECEIVED: NATIONAL METER AND AUTOMATION $17,820.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: ..NATIONAL METE. AND AUTQMATIQN,As THE CITY OF LORI'S. SOLE SOURCE. PROVIDER. THESE METERS BEING PURCHASED ARE FOR THE CITY OF LODI'S WATER METER INVENTORY. FUNDING: 560.13496 Prepared by: Shawn Tallerico Me: : Sr. Storekeeper Revievred by: Purchase Order No. EXHIBIT C RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: UV Critical Parts DEPARTMENT: PW CONTRACTOR DC Frost AWARD AMOUNT: $14,067.50 DATE OF RECOMMENDATION: January 25, 2016 BIDS OR PROPOSALS RECEIVED: sole source purchase DC Frost "NO BID" or NO RESPONSE RECEIVED: $14,067.50 BACKGROUND INFORMATION & BASIS FOR AWARD: This is a sole source project. The parts are needed for routine and annual maintenance. Monies have been allocated for $225,000 for fiscal year 2015-2016. This purchase is to address the immediate needs of the UV. FUNDING: 53053003.77030 Prepared by: Karen D. Honer Title: Wastewater Plant Superintendent Reviewed by: EXHIBIT D RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Dump Truck CNG Tank Replacement DEPARTMENT: Public Works CONTRACTOR A-1 Auto Electric, Fresno CA AWARD AMOUNT: $12,326.50 DATE OF RECOMMENDATION: 02/23/2016 BIDS OR PROPOSALS RECEIVED: A-1 Auto Electric D&R Automotive Premier Truck Service "NO BID" or NO RESPONSE RECEIVED: $12,326.50 $13,739.42 $15,550.00 BACKGROUND INFORMATION & BASIS FOR AWARD: City of Lodi Parks Department owns and operates a 2003 compressed natural gas powered Freightliner FL60 dump truck vehicle # 07-018. Compressed Natural Gas (CNG) vehicle mounted tanks have a life span of fifteen years after the date the tank was manufactured and must be removed from service after that date. Two of the three tanks on the truck expired September 2015 which puts the vehicle out of service. Fleet Services recommends replacing the tanks since a replacement truck is approximately $90,000.00. Fleet Services has evaluated this truck and believes it still has many useful years with the installation of new tanks. FUNDING: 65055000.72533 Prepared by: _ Randy Laney Title: Fleet Services Supervisor Reviewed by: Purchase Order No. EXHIBIT E RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Cable Acquisition DEPARTMENT: Electric Utility CONTRACTOR Platt AWARD AMOUNT: $19,979.89 DATE OF RECOMMENDATION: March 2, 2016 BIDS OR PROPOSALS RECEIVED: Platt $19,979.89 General Pacific $20,427.01 Anixter $23,436.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: This is cable needed for inventory. FUNDING: 500-13496 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: Purchase Order No. EXHIBIT F RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Gym Equipment DEPARTMENT: Police CONTRACTOR Sacramento Exercise Equipment AWARD AMOUNT: $10,352.71 DATE OF RECOMMENDATION: :March 2, 2016 BIDS OR PROPOSALS RECEIVED: Sacramento Exercise Equipment Center Precor Home Fitness "NO BID" or NO RESPONSE RECEIVED: Promaxima* BACKGROUND INFORMATION & BASIS FOR AWARD: $10,352.71 $12,144.60 Three vendors were contacted for replacement gym equipment. Two vendors quoted the heavy equipment, but did not provide pricing for the kettelbells and hand weights. After reviewing all three quotes, Sacramento Exercise Equipment provided the department with the best deal for all equipment. If comparing quoted items only, Sacramento Exercise Equipment was the second lowest bid, however, this vendor quoted pricing for all items requested, preventing the department to seek out additional vendors for the smaller items. They will also pickup old equipment and included a $750 credit, whereas the other two vendors will not. FUNDING: 21099000.77020 Prepared by: Paula O'Keefe Title: Management Analyst EXHIBIT G RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Diffuser membrane replacement for Aeration Basin #6 DEPARTMENT: Public Works CONTRACTOR DC Frost/ Parkson AWARD AMOUNT: $19,544.40 DATE OF RECOMMENDATION: 03/07/16 BIDS OR PROPOSALS RECEIVED: DC Frost- Distributor for Pakson- sole source $19,544.40 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: There are six aeration basins at White Slough WPCF. Each basin contains 34 or 58 floor diffusers, depending on the basin. The diffusers are needed to inject air into the wastewater to support the growth of the aerobic microorganisms that consume bacteria. Staff will be peforming preventive and repair maintenance by replacing the 34 diffuser membrane in the #6 aeration basin. FUNDING: 53053003.77030 Prepared by: Karen D. Honer Title: Wastewater Plant Superintendent Reviewed by: Purchase Order No. EXHIBIT RECOMMENDATION FOR CONTRACT AWARD H PROJECT NAME: SWAT Equipment DEPARTMENT: Lodi Police Department CONTRACTOR Mallory Safety & Supply AWARD AMOUNT: $19,045.11 DATE OF RECOMMENDATION: 03/08116 BIDS OR PROPOSALS RECEIVED: Mallory Safety&Supply $19,045.11 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: Mallory Safety & Supply is a under contract with U.S. Communities, a national purchasing co-op designed to provide competitively bid pricing for customers. Mallory Safety & Supply's contract# RQ11-205753-10A was competitively bid in 2011 and has been amended to expire on September 30, 2016. FUNDING: 10032000.72306 Prepared by: Paula 0' -efe Reviewe Tit e. t Anal st EXHIBIT I RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Field Groomer DEPARTMENT: Parks, Recreation and Cultural Services CONTRACTOR Belkorp Golf & Turf AWARD AMOUNT: $15,626.00 DATE OF RECOMMENDATION: March 21, 2016 BIDS OR PROPOSALS RECEIVED: Belkorp Golf & Turf Stotz Equipment Pacific Golf & Turf "NO BID" or NO RESPONSE RECEIVED: $15,626.00 $17,689.81 $18,021.96 BACKGROUND INFORMATION & BASIS FOR AWARD: The Parks Division has purchased like kind unit in previous budget cycles. The unit has proven to serve us well.It has increased the efficiency of ballfield preparation and field grooming. It has greatly lessened the chance of on the job injuries due to affixed impliments. FUNDING: Vehicle Repalcement Account Prepared by: Steve Dutra Title: Park Superintendent Reviewed by: Purchase Order No. EXHIBIT J RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: ENTRY LADDERS FOR AERATION TANKS DEPARTMENT: PUBLIC WORKS CONTRACTOR NATIONAL LADDER & SCAFFOLD CO AWARD AMOUNT: $11,811.72 DATE OF RECOMMENDATION: 3-21-16 BIDS OR PROPOSALS RECEIVED: COTTERMAN $14,015.16 NATIONAL LADDER & SCAFFOLD CO. $11,811.72 "NO BID" or NO RESPONSE RECEIVED: MCMASTER CARR BACKGROUND INFORMATION & BASIS FOR AWARD: WHITE SLOUGH MAINTINANCE STAFF RECOMMEND THE PURCHASE OF LADDERS QUOTED BY NATIONAL LADDER CO TO FACILATE THE ENTRY OF THE AERATION TANKS FOR PREVENTIVE AND CORRECTIVE MAINTINANCE FUNDING: 53053003.72306 Prepared by: KELLY POWERS Title: Reviewed by: Purchase Order No. W/WW SUPERVISOR EXHIBIT K RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Reynolds Ranch DEPARTMENT: Electric Utility CONTRACTOR One Source AWARD AMOUNT: $11,170.12 DATE OF RECOMMENDATION: March 22, 2016 BIDS OR PROPOSALS RECEIVED: One Source $11,170.12 "NO BID" or NO RESPONSE RECEIVED: Anixter All -Phase BACKGROUND INFORMATION & BASIS FOR AWARD: This award is for 11 different items needed for the Reynolds Ranch project. One Source was the lowest bidder for each item. No other company bid on all of the items being awarded to One Source. FUNDING: 500.13496 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: Purchase Order No. EXHIBIT L RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Cable DEPARTMENT: Electric Utility CONTRACTOR Platt AWARD AMOUNT: $12,955.57 DATE OF RECOMMENDATION: March 23, 2016 BIDS OR PROPOSALS RECEIVED: Platt $12,955.57 General Pacific $15,087.60 Okonite* $12,825.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: Okonite does not meet the City of Lodi requirements FUNDING: 500-13496 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: Purchase Order No.