HomeMy WebLinkAboutAgenda Report - May 4, 2016 C-18CITY OF NODI
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AGENDA TITLE: Adopt Resolution Implementing Portal -to -Portal Reimbursement for Office
of Emergency Services Mutual Aid
MEETING DATE: May 4, 2016
PREPARED BY: Fire Chief
RECOMMENDED ACTION: Adopt resolution implementing portal-to-portal
reimbursement for Office of Emergency Services mutual
aid.
BACKGROUND INFORMATION: The California Office of Emergency Services (Cal OES)
serves as the broker between local government fire
departments and the requesting State and federal
agencies for mutual aid responses. Financial reimbursement for the local government fire
department's mutual aid responses are set forth in the 2016 California Fire Assistance
Agreement (CFAA). The 2016 CFAA requires participating fire departments to have a
Memorandum of Understanding (MOU) on file internally that describes the wages and benefits
of all employee classifications that will respond to a mutual aid incident. The Lodi Fire
Department has an MOU on file for its respective labor groups. Additionally, agencies are
required to have resolutions on file that states that fire department personnel are paid for all
hours, commonly referred to as portal-to-portal, and that our reimbursement procedures are in
accordance to the 2016 CFAA. Adoption of this resolution will ensure our ability to recover costs
related to mutual aid responses.
The Lodi Fire Department adheres to the California Fire Assistance Agreement (CFAA) for
reimbursement of out -of -county mutual aid responses. The CFAA has been revised with a new
agreement being implemented in advance of the 2016 fire season. The new CFAA establishes
new requirements to ensure adequate reimbursement for mutual aid responses. Adoption of this
resolution is necessary to maintain compliance with the 2016 CFAA and to ensure that the City
receives compensation for actual hours worked from the time of departure through time returned
to the official duty station. The elected bodies of all California fire agencies that participate in
out -of -county mutual aid are compelled to adopt resolutions in order to ensure proper payment.
With increasing frequency, the State of California Fire Department, known as CaI Fire, and the
U.S. Forest Service continue to depend on local government resources to assist with large-
scale wildland fires. Additionally, as California's growing population continues to expand into the
wildland areas, urban interface fire activity is expected to increase in frequency and severity.
The Lodi Fire Department is a signatory contractor for CaI OES. Cal OES has assigned a fire
engine to the City in the event of a major incident. Fire Department personnel are trained to
respond to these types of emergencies statewide. Cal OES allows the Fire Department to utilize
APPROVED:
p -n Schwabauer, City Manager
Adopt Resolution Implementing Portal -to -Portal Reimbursement for Office of Emergency Services Mutual Aid
May 4, 2016
Page 2
this equipment within the City when conducting drills, or during an emergency, both of which are
great resources and provide an additional service to our community. The Fire Department has
been compensated for CaI OES responses away from its normal duty station, from the time of
departure, until our arrival back at our regularly assigned duty station. This entire cost is
reimbursed by CaI OES under the CFAA.
When the Fire Department assigns personnel to a Cal OES incident, the Fire Department
immediately calls off-duty firefighters to fill the voids and maintain the required staffing to serve
the City of Lodi. The passage of the proposed resolution confirms past practices and provides
the required documentation under the CFAA to ensure the Fire Department is properly
reimbursed portal-to-portal. This agreement is required to be updated annually
FISCAL IMPACT:
FUNDING AVAILABLE:
Portal-to-portal payment under the CFAA fully
compensates the City for the cost of providing resources
while crews are deployed.
Compensation associated to the CFAA for out -of -county
mutual aid responses are credited to the Strike Team
Operations (1041100).
Jordan yers, Deputy City Manage In ernal Services Director
Fire Chief
RESOLUTION NO. 2016-62
A RESOLUTION OF THE LODI CITY COUNCIL IMPLEMENTING
PORTAL-TO-PORTAL REIMBURSEMENT FOR OFFICE OF
EMERGENCY SERVICES MUTUAL AID
WHEREAS, the City of Lodi Fire Department is a public agency located in the County of
San Joaquin, State of California; and
WHEREAS, it is the City's desire to provide fair and legal payment to all its employees
for time worked; and
WHEREAS, the City has in its employ Fire Department response personnel including:
Fire Chief, Division Chief, Battalion Chiefs, Fire Captains, Engineers, and Firefighters; and
WHEREAS, the City compensates its Fire Department response personnel portal to
portal while in the course of their employment and away from their official duty station and
assigned to an emergency incident, in support of an emergency incident, or pre -positioned for
emergency response; and
WHEREAS, the City will compensate its employees overtime in accordance with their
current and applicable Memorandum of Understanding while in the course of their employment
and away from their official duty station and assigned to an emergency incident, in support of
an emergency incident, or pre -positioned for emergency response.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. City Fire Department response personnel shall be compensated according to
their current and applicable Memorandum of Understanding (MOU), or other
directive that identifies personnel compensation in the workplace, for such
personnel.
2. The City through its Fire Department will maintain a current salary schedule for
all personnel covered by this Resolution.
3. Personnel will be compensated (portal to portal) beginning at the time of
dispatch to the return to jurisdiction when equipment and personnel are in
service and available for agency response.
4. The City of Lodi's reimbursement procedures for emergency services mutual aid
is in accordance with the 2016 California Fire Assistance Agreement.
5. Fire Department response personnel include: Fire Chief, Division Chief,
Battalion Chiefs, Fire Captains, Engineers, and Firefighters.
Dated: May 4, 2016
I hereby certify that Resolution No. 2016-62 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 4, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JJ NNIFE J. FERRAIOLO
City Clerk
2016-62