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Home My WebLink AboutAgenda Report - May 4, 2016 C-11TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-,1 AGENDA TITLE: Accept Improvements Under Contract for Water Meter Program Phase 5, and Adopt Resolution Appropriating Funds ($213,548) MEETING DATE: May 4, 2016 PREPARED BY: Public Works Director RECOMMENDED ACTION: Accept improvements under contract for Water Meter Program Phase 5, and adopt resolution appropriating funds, in the amount of $213,548. BACKGROUND INFORMATION: The Water Meter Program Phase 5 contract, awarded to Knife River Construction, of Stockton, in the amount of $2,778,225, on March 4, 2015, has been completed in substantial conformance with the plans and specifications approved by City Council. At the October 20, 2010 City Council meeting, a seven-year construction phasing was approved and the property owner meter payment was capped at $300 per parcel. The project area for Phase 5 is presented in Exhibit A and included the installation of 1,595 meters and the replacement of 17,000 feet (3.2 miles) of water main. The original contract completion was 210 days. Another 120 days (330 days total) were added due to Change Order No. 3 that included alley and additional meter installation work. The final contract price was $3,844,188.59. The difference between the contract amount and the final contract price is due to change orders totaling $1,066,858.59, or 38 percent of the original contract amount. Change Order No. 1 included various time and material changes as directed by City staff due to unknown conditions or City requested changes in the field as described in Exhibit B ($244,505.16). Change Order No. 2 included various time and material changes as directed by City staff due to unknown conditions or City requested changes in the field as described in Exhibit C ($371,424.38). Change Order No. 3 included work performed on a time and materials basis as directed by City staff due to unknown conditions or City requested changes in the field as described in Exhibit D. Seven hundred meter installations were added and two alleys were reconstructed due to existing sewer conditions that required immediate attention. Sewer work is paid for from wastewater funds ($450,034.05). Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute. APPROVED: _.&..___ -Stephen Sch b er, City Manager K:\WP\PROJECTS\WATER'Meters\Water Meter Program Phase 5\CAccept WMPP5.docx 4/25/16 Accept Improvements Under Contract for Water Meter Program Phase 5 May 4, 2016 Page 2 FISCAL IMPACT: Water main leak and service repairs will be reduced. No additional costs will be incurred for reading of the meters as they are automatically read concurrent with the reading of the electric meters. FUNDING AVAILABLE: Appropriation requested: Water Capital Fund (56199000.77020) - $213,548 Jordan Ayers f' Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director CES/GW/tdb Attachments cc: RMC Water and Environment Terracon Knife River Construction Henderson Brothers Company K:\WP\PROJECTS\WATER Meters\Water Meter Program Phase 5\CAccept WMPP5.docx 4/20/16 LAKE AYERS RE MAN LOCUST 0 LT_ o. w z 0 7 OAK WALNUT �• W 0) z J m City of Lodi WMP Phase 5 Construction Area ho, u�L�,y•CANEL' • CO AL/s•eilea KEFORD MARIPOSA CARLO LOCU ST z w PINE 0 c Q LL WAL UT LI II OAK CRESCENT 1 El x HUTCHINS OLIVE sr PLEASANT' 4L ! U :FORREST� rr-11- ,o - DAISY w -1Ji I 1� ��_ DE FORCE -r -� I I z LOCUST a LAWRENCE O 4 ELM 0 n X 0 co o U o 0 Z v] 1 U w w -J w a WALN UT CH ESTNUY OAK WALNUT 0 625 1,250 2,500 Feet Phase 5 Replacement Mains Phase 5 Construction Area J 118 1D 14 718.5 • eq AM 712 N 20 N 701 18 715 C 71 24 124 57 70.87 729 26 725 St 720.4 B C D E F_ N 739 35 736 5I� 7411- - - 741 742n �' S y '747 Aev e K tl~,� '123_57 728 i 72 728 3! 441w.5 y] 744 '140 a71177-- I s!iv 741 m in 8�0 B18 820 'h �iFA1' 824 .`� � .. . 30 8383 684, 840 b. 1 11. rti 1648 n N 921 82 820 829 ti „ pi .1 PROJECT 1 •-• hop. n i=tri ' i1 901 903 — .� 945 m I rs I 829 - 1 -: 936 TU v4 941 2 844 969 906 912 918 922 926 930 .934 938 946 § 190a 1006 1010 1014 I N 900 910 909 91 ) 919 13 9 f 91 x922 9211 924 926` 925 92 m 928 79_939 93 932 93 9401 Ro It, c N 1050 2 52' d T 9f111 N in 110 110 1036 1940 . 1050 r co) ...UP) o1 is v 4 1 103 103+ 1041 104 654r. e:.r Change Order #3 Meter Area 822 825 -1 934 -834 836 840 807 515 921 490 825 825. - i -7-T 906 910 918 917 924 923 PROJECT 2 950 1005 1038 929 1011 1045 822 825 -1 934 -834 836 840 807 515 921 490 825 825. - i -7-T 906 910 918 917 924 923 PROJECT 2 950 1005 1038 929 1011 1045 CITY OF LODI PROPOSED CHANGE ORDER AND REQUEST FOR PROPOSAL PROJECT: Water Meter Program Phase 5 Meter Installation and Main Replacement CONTRACTOR: Knife River Construction ENGINEER RMC GO. NO: 1 PCO NO: 1 RFI NO: g.RC PCU NO: 2, 3,.+t, 56, 7, 8, 9:10,1.1,12 and 13 Submit Proposal Within 15 Days Upon Receipt of This Request Brief Description Of Work Miscellaneous T&M work tracked and documented by project inspectors, slip lining of sewer on Ham Lane as requested by City staff, tree removal over a rich box on S. Sunset Drive, Civic Center complex meters and services work originally to be part of the nonresidential meter project and sidewalk/driveway/ADA ramp replacements associated with the meter program work. Supporting documentation is attached The total of KRC PCOs 2-13 is $244,505.16 Request, Proposal, Recommendation And Approval. Requesting Official: Wally Sandelin Date of Request: 4/14/15-7/14/15 Schedule ImpactO_Days Contractor Proposal Date: 7/28/15 Add Amount $244,505.16 Reason For Change: Owner Requested/Unknown Condition Account Requested By: Gary Wiman CONTRACTOR AGREES TO FURNISH ALL LABOR AND MATERIALS AND PERFORM ALL WORK REQUIRED TO COMPLE71. THE ABOVE DESCRIBED WORK CHANGE IN ACCORDANCE WITH THE REQUIREMENTS FOR SIMILAR WORK COVERED BY THE CONTRACT EXCEPT AS OTHERWISE STIPULATED HEREIN FOR THE STATED CONSIDERATION. TO PERFORM THE CHANGES FOR THE AMOUNT INDICATED WHICH INCLUDES ANY EXTENDED OR IOBSTTE OVERHEAD, DISRUPTION, RIPPLE EFFECT AND OTHER IMPACT COSTS. NO WORK WILL 13I3 STARTED UNTIL THIS PROPOSAL IS ACCEPT'i?D. rcri......4. 9 i f( — ORIGINAL CONTRACT $2,778,225.00 Contractor Date 62/r40r PREVIOUS ADDS 10 PREVIOUS DEDUCTS ID tructk n Data /3/ts THIS CHANGE $244,505.16 CONTRACT TO DATE $3,022,730.16 Public Warks '• Date L" L , ,.i .. _.. -.. CONTRACT TIME ADJUSTMENT 0 DAYS ORIGINAL CONTRACT COMPLETION DATE: 210 Calendar Days City ManagOr Date ADJUSTED CONTRACT COMPLETION DATE: 210 Calendar Days WMPP5 PCO 1 Water Meter Program Phase 5 Change Order #1 Tally KRC PCO # Amount Description 2 $47,734.65 T&M Work Through May 2, 2015 3 $10,350.00 Slip -line 4" sewer lateral as requested by City Staff 4 $3,000.00 Tree Removal over Water Line at 19 N. Sunset Drive 5 $24,346.00 T&M work for meter crews 6 $39,581.06 Additional water main tie-ins, "T"s and valves 7 $10,433.50 Additional Pot hling and service work requested by City Staff 8 $26,275.95 Install an additional 145 LF of 6" main on Pine St and replace valve at City Hall 9 $13,286.00 T&M Work for meter installations 10 $8,345.50 T&M work for water mains 11 $21,084.00 Removal and replacement of 1,757 SF of sidewalk, driveway and ADA corner ramp 12 $29,808.50 Various T&M Work from July 27 to August 10 13 $10,260.00 Removal and replacement of 8555F of sidewalk and driveway Total $244,505.16 CITY OF LODI PROPOSED CHANGE ORDER AND REQUEST FOR PROPOSAL PROJECT: Water Meter Program Phase 5 Meter Installation and Main Replacement CONTRACTOR: Knife River Construction ENGINEER: RMC C.O. NO: 2 PCO NO: 2 RFI NO: KRC PCO NO: 14, 15, 16, 17, 18, 19, 21, 22, 23, 24, 25, 26, 27, 29, 30, 31 and 32 Submit Proposal Within 15 Days Upon Receipt of This Request Brief Description Of Work Miscellaneous T&M work tracked and documented by project inspectors, new street light conduit and wiring on Rose and California Streets between Oak and Pine Streets, replace 600 meter box lids for east side meters not included in Phase 5 contract as requested by City staff, etc. Supporting documentation is attached. The total of KRC PCOs 14, 15, 16, 17, 18, 19, 21, 22, 23, 24, 25, 26, 27, 29, 30, 31 and 32 is $371,424.38 Request, Proposal, Recommendation And Approval Requesting Official: Wally Sandelin Date of Request: Contractor Proposal Date: 9/8/15 Add Amount: $371,424.38 Reason For Change: Owner Requested/Unknown Condition 7/14/15 to 11/18/15 Schedule Impact _0_Days Accountt."L� I4,00 V7- Ca� �_ r [/ Requested By: Gary Wiman CONTRACTOR AGREES TO FURNISH ALL LABOR AND MATERIALS AND PERFORM ALL WORK REQUIRED TO COMPLETE THE ABOVE DESCRIBED WORK CHANGE IN ACCORDANCE WITH THE REQUIREMENTS FOR SIMILAR WORK COVERED BY THE CONTRACT EXCEPT AS OTHERWISE STIPULATED HEREIN FOR THE STATED CONSIDERATION. TO PERFORM THE CHANGES FOR THE AMOUNT INDICATED WHICH INCLUDES ANY EXTENDED OR JOBSITE OVERHEAD, DISRUPTION, RIPPLE EFFECT AND OTHER IMPACT COSTS. NO WORK WILL BE STARTED UNTIL THIS PROPOSAL IS ACCEPTED. S-- A r/ep ORIGINAL CONTRACT $2,778,225.00 Date Contractor Date -- / fU 7/` PREVIOUS ADDS $5e65.05, l PREVIOUS DEDUCTS 8444;60646,4b 11 • nstruction yam. Date CU 41, 1p 1. j ( , • ` LAP THIS CHANGE $371,424.38 CONTRACT TO DATE $3,394,154.54 Public Works Date . . ,i 'y CONTRACT TIME ADJUSTMENT 0 DAYS ORIGINAL CONTRACT COMPLETION DATE: 210 Calendar Days Cl -M , ; �_ ~r D tl�� t3' ADJUSTED CONTRACT COMPLETION DATE: 210 Calendar Days WMPP5 PCO 2 1/6/2016 Water Meter Program Phase 5 Change Order #2 Tally KRC PCO # Amount Description 14 $20,058.50 Various T&M Work from July to September from Tommy's Crew 15 $20,511.00 Various T&M Work from September from Tony's Crew 16 $25,993.50 Various T&M Work from 7/28/15 to 8/18/15 17 $39,480.00 Various T&M Work from 8/20/15 to 9/2/15 18 $14,100.00 Replace Street Light conduit and wiring on California & Rose between Oak & Pine 19 $4,638.00 Concrete replacement at various Fire hydrants 9/14/15 21 $42,802.90 Various T&M Work from 9/11/15 to 9/18/15 22 $19,468.50 Various T&M Work from 9/21/15 to 9/25/15 23 $22,671.00 Various T&M Work from 9/28/15 to 10/2/15 24 $44,002.50 Various T&M Work from 10/5/15 to 10/15/15 25 $25,800.00 Replace 600 exisitng meter lids with Fiberliyte lids per City Request 26 $1,725.00 Repair of gas line at 309 W. Walnut 27 $3,800.00 water clean-up at 9 S. California 29 $30,741.78 Various T&M Work from 10/16/15 to 10/22/15 30 $10,577.50 Various T&M Work from 10/23/15 to 10/29/15 31 $21,258.20 Various T&M Work from 10/30/15 to 11/10/15 32 $23,796.00 Various T&M Work from 11/11/15 to 11/18/15 Total $371,424.38 CITY OF LODI . . . PROPOSED_CHA.NOR.ORDER Ale). REQUESIECIR_PROP_OSAL PROJECT: Water Meter Program Phase 5 Meter Installation and Main Replacement CONTRACTOR: Knife River Construction ENGINEER: RMC C.O. NO: 3 PCO NO: 3 RFI NO: 2001 Fl NO: _ . . • • ._•• .. woiti 15 Days Upon Receipt of This Request 1-4mis ,„.41 ,M111 wv-Av.m1., , 1(,e...72AKtymmta This Change Order includes: 41. KRC PCO 1 to install approximately 700 additional type "A" meters as requested by the Public Works Director. $66,500.00 12. KRC PCO 20 replaced the existing sewer main and manhole and reconstructed the alley between Elm and Locust Street west of Hutchins Street. This work is charged to the Wastewater fund. $182,970,00 13. KRC PCO 28 replaced the existing sewer main, added storm drain line and reconstructed the alley off of Rose Street between Pine and Elm Streets. This work is charged to the Wastewater fund. $53,517.00 14. KRC PCO 33 is for various Time and Materials work performed between November 2015 and December 10, 2015. All work was witnessed and authorized by City representatives, $11,368.00 q5. KRC PCO 34 is for various Time and Materials work performed between January 14, 2016 and February 18, 2016. All work was witnessed and authorized by City representatives. $10,749.00 6. KRC PCO 35 is for additional miscellaneous concrete repairs performed on a Time and Materials basis. All work was witnessed and authorized by City representatives. $19,245,00 7. KRC PCO 36 is for additional miscellaneous asphalt repairs performed on a Time and Materials basis. All work was witnessed and authorized by City representatives. $105,685.05 ie tnt1 nftlie seven (7' items above is 5 ..___ _ _._ ...... NewI6064414 - P.- -A-A . it Isii,.-1..7,, ,; ., Woilibt).W1154,4„.01,AV4%., •-• -.,:a,Wyni,P-t..1g4, . ', ,-6:,. ., - •,-::11. - „ - ig:_,,,,-,r."!--. .v.....m, ,---, 4, - :x.01= ,,,,,,,,,,z.v),N,...,_,_, .-,mr*".%Ak. _,r ,sa4•sy_t k..7.;1_ -N -A'' t Requesting Official: Lyman Chang Date of Request: 4/10/15 Schedule Impact=1.20_D4rs Contractor Proposal Date: 3/7/16 Add Amount: $450,034.05 Reason For Change; Owner Requested/unknown conditions Water Account: PWWA-0047,constr.extlabor $213,547,05 Itoluiisted Eiy?„GarY. W . - imanWastewaterAccount: PWWA-0047.Con.st.ExtLabor.WW $2$6,481.00 CONTRACTOR AGREES TO Fi,n32'MAI.L.L:ABOR AD MATERIALS AND PERKIRM ALL W041( rtaN1rtg1) TO COMPLETE THE ABOVE DESCRIBED WORK CHANGE IN ACCORDANCE WITH THE REQUIREMENTS PORSIMILAR WORK COVERED BY THE CONTRACT EXCEPT AS OTHERWISE STIPULATED HEREIN FOR THE STATED CONSIDERATION. TO PERFORM THE CHANGES FOR THE AMOUNT INDICATED WHICH INCLUDES ANY EXTENDED OR JOBSITE OVERHEAD, DISRUPTION, RIPPLE EFFECT AND OTHER IMPACT COSTS. NO WORK WILL BE STARTED UNTIL THIS intoropig, 1p_ ACcEPTED. ... ... „ 1, I . c/16-/ 4P' ORIGINAL CONTRACT $2,778,225.00 Contractor Da - ---- PREVIOUS ADDS .$615,929.54 PREVIOUS DEDUCTS $0 C,6 tar. alon ivI4na7Z------ Date Lt • ( 9 - i Li, THIS CHANGE $450,034.05 -. , cONTRAC'r TO DATE $3,844,188.59 _. . _c) Public Works Date ' ......ta 111. 11116. e._ '1 CONTRACT TIME ADJUSTMENT 120 DAYS ORIGINAL CONTRACT COMPLETION DATE: 210 Calendar Days 1 wimp, 1 1 -iii-, City :k % ger D e ADJUSTED CONTRACT . . COMPLETION DATE: 330 Calendar Days WMPP5 PCO 3,docx 4/12/2016 Water Meter Program Phase 5 Change Order #3 Tally KRC PCO Amount Description 1 $ 66,500.00 Install 700 Additional Type "A" Meters as Requested by PW Director 20* $ 182,970.00 Reconstruct Alley Between Elm & Locust due to sewer & drainage issue! 28* $ 53,517.00 Reconstruct Alley off Rose between Pine and Elm due to sewer issues 33 $ 11,368.00 Various T&M Work from 11/1915 to 12/10/15 34 $ 10,749.00 Various T&M Work From 1/14/16 to 2/18/16 35 $ 19,245.00 Additional concrete repair work at various locations 36 $ 105,685.05 Additional Trench patch paving performed T&M TOTAL $450,034.05 PCO 20 an d28 were performed due to conditions related to existing $ 236,487.00 sewer issues and shouold be charged to the wastewater fund. $ 213,547.05 Water Fund 1. AA# 2. JV# CITY OF LODI APPROPRIATION ADJUSTMENT REQUEST TO: Internal Services Dept. - Budget Division 3. FROM: Rebecca Areida-Yadav 4. DEPARTMENT/DIVISION: Public Works T5. DATE: 4/20/2016 6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. SOURCE OF FINANCING 561 32205 Fund Balance $ 213,548.00 B. USE OF FINANCING 561 56199000 77020 Capital Projects $ 213,548.00 7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Change Order 3 with Knife River for the Water Meter Program Phase 5 project If Council has authorized the appropriation adjustment, complete the following: Meeting Date: Department Head Signature: Res No: Attach copy of resolution to this form. 8. APPROVAL SIGNATURES Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2016-57 A RESOLUTION OF THE LODI CITY COUNCIL APPROPRIATING FUNDS FOR WATER METER PROGRAM PHASE 5 WHEREAS, the City Council awarded the contract for the Water Meter Program Phase 5 to Knife River Construction, of Stockton, in the amount of $2,778,225, on March 4, 2015; and WHEREAS, the Water Meter Program Phase 5 included the installation of 1,595 meters and the replacement of 17,000 feet (3.2 miles) of water main; and WHEREAS, 700 meter installations were added and two alleys were reconstructed due to existing sewer conditions that required immediate attention; and WHEREAS, the final contract price was $3,844,188.59. The difference between the contract amount and the final contract price is due to change orders totaling $1,066,858.59 or 38 percent of the original contract amount; and WHEREAS, staff recommends appropriating funds in the amount of $213,548 for the Water Meter Program Phase 5 project. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby appropriate funds in the amount of $213,548 for the Water Meter Program Phase 5 project. Dated: May 4, 2016 I hereby certify that Resolution No. 2016-57 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 4, 2016 by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None Sty Clerk NIFER FERAIOLO 2016-57