HomeMy WebLinkAboutAgenda Report - May 4, 2016 C-10CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
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TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Lodi Bus Wash Improvements Project to
Diede Construction, Inc., of Woodbridge ($425,569)
MEETING DATE: May 4, 2016
PREPARED BY: Public Works Director
RECOMMENDED ACTION:
Adopt resolution awarding contract for Lodi Bus Wash Improvements
Project to Diede Construction, Inc., of Woodbridge, in the amount of
$425, 569.
BACKGROUND INFORMATION: This project consists of modifications to the existing Municipal Utility
Services (MUS) wash bay by installing a fixed -gantry drive-through
vehicle wash system. The project will provide a multi -use wash bay
Suitable for washing buses, heavy-duty maintenance vehicles, and light-duty vehicles. The proposed
system includes a water recycling system to save water while reducing discharges to the City wastewater
system.
The City currently shares a bus wash system located at the Lodi Unified School District (LUSD)
Transportation Facility on Vine Street, east of Highway 99. It takes a driver and a LUSD-required "spotter" a
total of 1.25 man hours to perform one bus wash, including the round-trip travel time using the LUSD-shared
system.
The current transit operations contract requires that the transit buses in operation (20 buses) be washed
one time per week. The Transit contractor has determined this effort impractical and has elected to
outsource bus washing services for the remaining term of the contract at their own cost. This temporary
benefit to the City will expire with the current contract.
The proposed bus wash system is located next to the City's compressed natural gas fueling station,
allowing the drivers to wash buses more efficiently (wash time approximately two minutes per bus) directly
after fueling. While the City will forfeit its original 2005 investment of $144,753 in transit dollars, staff
expects annual savings of nearly $100,000 in fuel, wear and tear on City buses, and the substantial
decrease in non -revenue operating hours resulting from the travel time to and from the LUSD-shared
facility. This project is included in the updated Short Range Transit Plan accepted by Council in September
2013.
APPROVED:
--S e: en c wab- er, City Manager
K:\WP\PROJECTS\TRANSIT\MSC Bus Wash\CAward bus wash.doc 4/27/16
Adopt Resolution Awarding Contract for Lodi Bus Wash Improvements Project to Diede Construction, Inc., of Woodbridge ($425,569)
May 4, 2016
Page 2
Plans and specifications for this project were approved on October 21, 2015. The City received the
following four bids for this project on April 13, 2016.
Bidder Location Bid
Engineer's Estimate $ 308,500.00
Diede Construction, Inc. Woodbridge $ 425,569.00
American River Construction, Inc. El Dorado $ 479,000.00
Swierstok Enterprise dba Pro Builders Orangevale $ 530,000.00
Tricon Aquatics Rancho Cordova $ 722,951.00
FISCAL IMPACT:
FUNDING AVAILABLE
The new bus wash, located at the MUS washbay, will be substantially more
efficient, reducing annual operating costs by approximately $100,000 upon
project completion and expiration of the current Transit contract.
This project will be funded by Transportation Development Act (TDA) funds
(60199000) and was included in the Fiscal Year 2015/16 transit capital
budget.
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Paula J. Fernandez, Transportation Manager/Senior Traffic Engineer
CES/PJF/tdb
Attachment
cc: Transportation Manager
Fleet Services Supervisor
Diede Construction, Inc.
KPFF, Dan Allwardt
K:\WP\PROJECTS\TRANSIT\MSC Bus Wash\CAward bus wash.doc 4/25/16
LODI BUS WASH
IMPROVEMENTS
CITY OF LODI, CALIFORNIA
Section 4
Contract & Contract Bonds
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to
as the "City," and DIEDE CONSTRUCTION, INC., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and
agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Instructions to Bidders
Bid Proposal
Contract and Contract Bonds
General Conditions
Technical Specifications
Plans (Drawings)
Addenda
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to
be made and performed by the City and under the condition expressed in the two bonds bearing even
date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost
and expense, to do all the work, furnish all labor and furnish all the materials except such as are
mentioned in the specifications to be furnished by the City, necessary to construct and complete in a
good workmanlike and substantial manner and to the satisfaction of the City the proposed
improvements as shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby
employ, the Contractor to provide all materials and services not supplied by the City and to do the
work according to the terms and conditions for the price herein, and hereby contracts to pay the same
as set forth in Clauses 65 and 66 General Conditions, in the manner and upon the conditions above set
forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns,
do hereby agree to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of
the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and
other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay,
apprenticeship or other training programs. The responsibility for compliance with these Labor Code
requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced in this
agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action
CITY OF LODI PAGE 1
LODI BUS WASH Section 4
IMPROVEMENTS Contract & Contract Bonds
of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until its acceptance by the City, and for all risks of every description
connected with the work; also for all expenses incurred by or in consequence of the suspension or
discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of the Engineer
under them, to -wit:
Item Description Unit Total Price
1 Site Improvements
2 Westmatic Bus Wash System and
Installation
Lump Sum $135,145.00
Lump Sum $261,052.00
2A* NS Bus Wash System and
Installation Lump Sum $
3** Replacement of existing
switchboard Lump Sum $29,372.00
Total Contract Amount $425,569.00
BASE BID INCLUDES BID ITEMS 1 + 2 +3 OR 1 + 2A + 3
*See Section 100 01 00 for information on alternate bus wash system.
**Item 3 refer to Construction plans
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of
Section 3700 of the Labor Code, which requires every employer to be insured against liability for
workers' compensation or to undertake self-insurance in accordance with the provisions of that code,
and I will comply with such provisions before commencing the performance of the work of this
contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be
any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this
instrument shall control and nothing herein shall be considered as an acceptance of the said terms of
said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines
and grades for the work as specified. All labor or materials not mentioned specifically as being done
by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract and to diligently
prosecute to completion within 150 CALENDAR DAYS.
When signing this contract, the contractor agrees that the time of completion for this contract is
reasonable and the contractor agrees to pay the city liquidated damages of $750.00 per day for each
day the work is not completed beyond the time specified in the preceding paragraph. Contractor
agrees that this amount may be deducted from the amount due the contractor under the contract.
CITY OF LODI PAGE 2
LODI BUS WASH Section 4
IMPROVEMENTS Contract & Contract Bonds
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date
written below.
CONTRACTOR: CITY OF LODI
By:
Stephen Schwabauer, City Manager
By: Date:
Attest:
Title
(CORPORATE SEAL)
Jennifer M. Ferraiolo, CMC, City Clerk
Approved as to form:
Janice D. Magdich, City Attorney
-le
CITY OF LODI PAGE 3
RESOLUTION NO. 2016-56
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE LODI BUS WASH IMPROVEMENTS
PROJECT TO DIEDE CONSTRUCTION, INC., OF WOODBRIDGE
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on April 13, 2016, at
11:00 a.m., for the Lodi Bus Wash Improvements Project described in the plans and
specifications therefore approved by the City Council on October 21, 2015; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Diede Construction, Inc. $425,569
American River Construction, Inc. $479,000
Swierstok Enterprise dba Pro Builders $530,000
Tricon Aquatics $722,951
WHEREAS, staff recommends awarding the contract for the Lodi Bus Wash
Improvement Project to Diede Construction, Inc., of Woodbridge, in the amount of $425,569.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Lodi Bus Wash Improvement Project to Diede Construction, Inc., of
Woodbridge, California, in the amount of $425,569; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City of Lodi.
Dated: May 4, 2016
I hereby certify that Resolution No. 2016-56 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 4, 2016 by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NIFER FERRAIOLO
City Clerk
2016-56