HomeMy WebLinkAboutAgenda Report - May 4, 2016 C-08CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
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AGENDA TITLE: Adopt Resolution Awarding Contract for Well 23 Granular Activated Carbon
Replacement Project to Calgon Carbon Corporation, of Pittsburgh, Pennsylvania
($87,660)
MEETING DATE: May 4, 2016
PREPARED BY: Public Works Director
RECOMMENDED ACTION
Adopt resolution awarding contract for Well 23 Granular Activated
Carbon Replacement Project to Calgon Carbon Corporation, of
Pittsburgh, Pennsylvania, in the amount of $87,660.
BACKGROUND INFORMATION: Granular activated carbon (GAC) is utilized at certain well sites to
adsorb dibromochloropropane (DBCP) contaminates in the drinking
water. Over time, the carbon loses its adsorptive capacity and must
be replaced. While replacement intervals vary depending upon the concentration of DBCP and well run
times, staff anticipates one of the seven GAC facilities serving the water system to need carbon
replacement each year. Well No. 23 is currently providing safe drinking water that meets all State and
Federal drinking water requirements. However, recent test results indicate the GAC in the treatment
system has lost its adsorptive capacity and is in need of replacement.
Well No. 23 is located at 55 East Harney Lane. The GAC treatment system at this location has been in
service since 1998. The well site contains two vessels with 30,000 pounds of GAC each. The total
amount of GAC to be replaced is 60,000 pounds.
Specifications for this project were approved on March 2, 2016. The City received the following two bids
for this project on March 30, 2016.
Bidder Location Bid
Engineer's Estimate $132,000.00
Calgon Carbon Corporation Pittsburgh, PA $ 87,660.00
Carbon Activated Corp. Campton $160,440.00
Staff recommends awarding the contract to Calgon Carbon Corporation of Pittsburgh, Pennsylvania, in
the amount of $87,660.
APPROVED:
Stephen Schwaba - , City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\WATER\Well 23\GAC\CAward.doc 4/18/16
Adopt Resolution Awarding Contract for Well 23 Granular Activated Carbon Replacement Project to Calgon Carbon Corporation, of Pittsburgh, Pennsylvania
($87,660)
May 4, 2016
Page 2
FISCAL IMPACT: Funding for this project was included in the 2015/16 Water Capital budget.
FUNDING AVAILABLE: Water Capital Projects (56199000.77020)
(AFL--
Jo
AF —Joan Ayers
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Lyman Chang, Interim City Engineer/Deputy Public Works Director
CES/LC/tdb
Attachment
cc: Utilities Manager
Calgon Carbon Corporation
\\cvcfilv02\pu bwks$\W P\PROJECTS\WATER\Well 23\GAC\CAward.doc
WELL 23 GAC REPLACEMENT PROJECT
55 E Harney Lane CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and CALGON CARBON CORPORATION, herein referred to as
the "Contractor."
WITNESSETH
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
Contract doc
4.1
03/31/16
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to remove and properly dispose the spent granular
activated carbon (GAC) from the well site and inspect the vessels. After repairs are
made by others (if needed), the contractor/supplier will furnish and install domestic virgin
GAC into the vessels and provide other incidental and related work, all as described in
the specifications for the above project.
CONTRACT ITEMS
Item
Description
Quantity
Unit
Unit Price
Total Price
1
Removal of Spent Carbon
1
LS
$ 11,100.00
$ 11,100.00
2
GAC Vessel Inspection
1
LS
$ 240.00
$ 240.00
3
Supply of Virgin GAC
60,000
Pound
$ 1.194
$ 71,640.00
4
Installation of Virgin GAC
1
LS
$ 4,680.00
$ 4,680.00
TOTAL$ 87.660.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
Contract.doc
4.2
03/31/16
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 30 WORKING DAYS. Working day count will
stop once the inspection of all vessels has been completed and will start again once any
repairs have been completed and/or the vessels have been deemed ready for the new
carbon.
ARTICLE IX - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI
By
Stephen Schwabauer
City Manager
By: Date:
Attest
Contract doc
Title
City Clerk
(CORPORATE SEAL) Approved As To Form
Janice D. Magdich
City Attorney
4.3
03/31/16
RESOLUTION NO. 2016-69
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR WELL NO. 23 GRANULAR ACTIVATED CARBON
REPLACEMENT PROJECT TO CALGON CARBON CORPORATION,
OF PITTSBURGH, PENNSYLVANIA
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 30, 2016, at
11:00 a.m., for the Well No. 23 Granular Activated Carbon (GAC) Replacement Project
described in the specifications therefore approved by the City Council on March 2, 2016; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Calgon Carbon Corporation $ 87,660
Carbon Activated Corp. $160,440
WHEREAS, staff recommends awarding the contract for the Well No. 23 Granular
Activated Carbon Replacement Project to Calgon Carbon Corporation, of Pittsburgh,
Pennsylvania, in the amount of $87,660.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Well No. 23 Granular Activated Carbon Replacement Project to Calgon
Carbon Corporation, of Pittsburgh, Pennsylvania, in the amount of $87,660; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City of Lodi.
Dated: May 4, 2016
I hereby certify that Resolution No. 2016-69 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 4, 2016 by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFE M. FERRAIOLO
City Clerk
2016-69