HomeMy WebLinkAboutAgenda Report - April 20, 2016 C-06TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
AGENDA TITLE: Adopt Resolution Awarding Contract for Lodi Public Library Children's Area
Expansion Project to Swierstok Enterprise, Inc., dba Pro Builders, of Orangevale
($263,000), Accepting Donation from the Library Foundation ($152,000), and
Appropriating Funds ($304,000)
MEETING DATE:
PREPARED BY:
April 20, 2016
Interim Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Lodi Public Library Children's
Area Expansion Project to Swierstok Enterprise, Inc., dba Pro
Builders, of Orangevale, in the amount of $263,000, accepting
donation from the Library Foundation, in the amount of $152,000, and appropriating funds in the amount
of $304,000.
BACKGROUND INFORMATION: The Lodi Library Board has been systematically renovating the Lodi
Public Library over the past several years. This phase of the
renovation process involves the west end patio area. This patio
space is open to the elements, lacks ADA accessibility, and is not well suited for the library's year-round
programming needs.
The Children's Area Expansion Project will enclose the existing west -end patio and make it a 538 -
square -foot, ADA -compliant interior space. The project will provide a large glass -walled, multi -functional
room to fit Library programing needs. A drawing of the project floor plan is attached for reference as
Exhibit A.
Plans and specifications for this project were approved on August 5, 2015. The City received the
following three bids for this project on March 24, 2016. Project completion is expected in the fall of 2016.
Bidder Location Bid
Engineer's Estimate $ 158,000.00
Swierstok Enterprise, Inc. dba Pro Builders Orangevale $ 263,000.00
American River Construction, Inc. El Dorado $ 273,000.00
Diede Construction, Inc. Woodbridge $ 299,000.00
APPROVED:
fe• e chwaba - ,-O y Manager
K:\WP\PROJECTS\MISC\LIBRARY\Childrens Area Expansion 2015\CAward LCAE.doc 4/1 3/1 6
Adopt Resolution Awarding Contract for Lodi Public Library Children's Area Expansion Project to Swierstok Enterprise, Inc., dba Pro Builders, of Orangevale
($263,000) and Appropriating Funds ($304,000)
April 20, 2016
Page 2
The estimated total project budget is provided
Budget Item
in the table below.
Budget
Construction
Construction Contract
Project Management (City Staff)
Copy/Shipping Expenses Estimate
Testing & Inspection Estimate
Construction Total
$263,000
$7,000
$1,000
$5,000
$276,000
Contingency 10% +/- of Project Estimate
Project Total Budget
$28, 000
$304,000
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: The project total of $304,000 includes allowances above the contract
amount to account for contingencies, construction administration, testing,
and staff costs. Funding for this project is through a $152,000 donation
from the Library Foundation, to be given to the City prior to the start of
construction, and $152,000 from the Library's fund balance reserves.
C.M.V14-4C)-"*(\---e^/\/—
Jordan Ayers
Deputy City Manager/Internal Services Director
roz
Prepared by Gary Wiman, Construction Project Manager
CS/GW/tb
Attachments
cc: Library Services Director
CflarlI s E. wimley, Jr.
Interim Public Works Director
K:\WP\PROJECTS\MISC\LIBRARY\Childrens Area Expansion 2015\CAward LCAE.doc 4/13/16
AREA OF
WORK
OVERALL FLOOR PLAN
SCALE: 1" = 40'-0"
Library Expansion Lodi, California
14-153 07/22/15
WMB ARCHITECTS
COZo
(0
ib
Zo
(E)OFFICE
+9'-4" CLNG. HT.
SLOPED CLNG.
(N) STUDY ROOM
17120 1
1' - 6"
/
74) ENLARGED FLOOR PLAN
SCALE: 1/8" = 1'-0"
Library Expansion
14-153 07/22/15
(E)ACTIVITY RM
16-3"
(E) LIBRARY
Lodi, California
WMB ARCHITECTS
Library Expansion
Lodi, California
14-153 07/22/15
1171
WMB ARCHITECTS
LODI PUBLIC LIBRARY
CHILDREN'S AREA EXPANSION Contract
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and SWIERSTOK ENTERPRISE INC dba PRO BUILDERS, herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do covenant
and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Conditions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans (Drawings)
Specifications
Addenda
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work, furnish all labor and furnish all the
materials except such as are mentioned in the specifications to be furnished by the City,
necessary to construct and complete in a good workmanlike and substantial manner and to the
satisfaction of the City the proposed improvements as shown and described in the Contract
Documents which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts to
pay the same as set forth in Clauses 65 and 66 General Conditions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the covenants
herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage
rate and other employer payments for health and welfare, pension, vacation, travel time, and
4.1
LODI PUBLIC LIBRARY
CHILDREN'S AREA EXPANSION Contract
subsistence pay, apprenticeship or other training programs. The responsibility for compliance
with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for all
risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Item Description
Unit Total Price
Library Children's Area Expansion Project (Lump Sum) $263,000
Total Contract Amount TWO HUNDRED SIXTY THREE THOUSAND DOLLARS
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then
this instrument shall control and nothing herein shall be considered as an acceptance of the said
terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish
lines and grades for the work as specified under the Special Provisions. All labor or materials
not mentioned specifically as being done by the City will be supplied by the Contractor to
accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract and to
diligently prosecute to completion within 120 CALENDAR DAYS.
When signing this contract, the contractor agrees that the time of completion for this contract is
reasonable and the contractor agrees to pay the city liquidated damages of $500.00 per day for
each day the work is not completed beyond the time specified in the preceding paragraph.
Contractor agrees that this amount may be deducted from the amount due the contractor under
the contract.
4.2
LODI PUBLIC LIBRARY
CHILDREN'S AREA EXPANSION Contract
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Stephen Schwabauer, City Manager
By: Date:
Attest:
Title
(CORPORATE SEAL)
Jennifer M. Ferraiolo, City Clerk
Approved as to form:
Janice D. Magdich, City Attorney•
4.3
1. AA#
2. JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
TO.
3. FROM:
Internal Services Dept. - Budget Division
Rebecca Areida-Yadav
4. DEPARTMENT/DIVISION Public Works
r5. DATE:
4/6/16
6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
120
32205
Library Fund Balance
$ 152,000.00
410
41000000
57702
Library Capital Donation
$ 152,000.00
410
41000000
50001
Library Capital Transfer In
$ 152,000.00
B.
USE OF
FINANCING
120
12090000
76220
Library Operations Transfer Out
$ 152,000.00
410
41099000
77020
Library Capital Projects
$ 304,000.00
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract with Swierstok Enterprise dba Pro Builders for the Lodi Public Library Children's Area Expansion Project.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date:
Department Head Signature:
Res No:
Attach copy of resolution to this form.
B. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2016-49
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE LODI PUBLIC LIBRARY CHILDREN'S AREA
EXPANSION PROJECT TO SWIERSTOK ENTERPRISE, INC., DBA
PRO BUILDERS, OF ORANGEVALE; ACCEPTING A DONATION
FROM THE LIBRARY FOUNDATION; AND FURTHER
APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 24, 2016, at
11:00 a.m., for the Lodi Public Library Children's Area Expansion Project, described in the plans
and specifications therefore approved by the City Council on August 5, 2015; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Swierstok Enterprise, Inc., dba Pro Builders $263,000
American River Construction, Inc. $273,000
Diede Construction, Inc. $299,000
WHEREAS, staff recommends that the City Council award the contract for the Lodi
Public Library Children's Area Expansion Project to Swierstok Enterprise, Inc., dba Pro Builders,
of Orangevale, in the amount of $263,000; and
WHEREAS, staff further recommends that the City Council accept the $131,500
donation from the Library Foundation for this project; and
WHEREAS, staff recommends that the City Council appropriate funds in the amount of
$304,000 for the total project, which includes allowances above the contract amount for
contingencies, construction administration, testing, and staff costs, which are to be funded by
the $131,500 donation from the Library Foundation and the Library's fund balance reserves.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Lodi Public Library Children's Area Expansion Project to
Swierstok Enterprise, Inc., dba Pro Builders. of Orangevale, California, in the amount of
$263,000; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby accepts a donation of
$131,500 from the Library Foundation for this project; and
BE IT FURTHER RESOLVED that funds in the amount of $304,000 is hereby
appropriated ($172,500 Library's fund balance reserves and $131,500 Library Foundation
donation) for the total project, which includes allowances above the contract amount for
contingencies, construction administration, testing, and staff costs.
Dated: April 20, 2016
I hereby certify that Resolution No. 2016-49 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 20, 2016 by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Kuehne
ABSTAIN: COUNCIL MEMBERS — None
NNIFER Ml FERRAIOLO
—3ty Clerk
2016-49