HomeMy WebLinkAboutAgenda Report - April 6, 2016 C-06CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids to Procure
Distribution Transformers and Conductors for the Time Period April 6, 2016
through June 30, 2017
MEETING DATE: April 6, 2016
AGENDA ITEM
C- 6
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids to
procure distribution transformers and conductors for the time period
April 6, 2016 through June 30, 2017.
BACKGROUND INFORMATION: On November 19, 1997 and again on May 19, 1999, the City
Council approved specifications for pole -mount and pad -mount
distribution transformers and authorized staff to advertise for and
receive bids as needed for a finite period of time.
This action allowed staff to advertise for bids as requirements became known, and to receive and
evaluate bids without having to seek Council approval for the specifications during this time period. Staff
then brought to the Council recommendations to award based on evaluated life -cycle costs as
determined from each bid received.
It has been some years since this practice was followed and in recent history it has taken two Council
actions to routinely procure distribution transformers and conductors that are part of the Electric Utility's
inventory. One action is to approve specs and go out to bid and the second Council action is to award the
bid based on lowest cost.
Staff is recommending resuming the practice of gaining approval of the specifications and going out to
bid as necessary for a finite period of time. The Council approval to award bids based on lowest cost will
continue to occur for each procurement cycle. This will effectively reduce the overall lead time to procure
transformers and conductors by several weeks.
Distribution transformer and conductor specifications are on file at the Electric Utility, 1331 South Ham Lane.
FISCAL IMPACT:
None at this time.
FUNDING AVAILABLE: Not applicable.
E(t"zSeth A.'Kirkley
Electric Utility Director
PREPARED BY: Jules Marchesseault, Engineering and Operations Manager
EAK/JM/Ist
APPROVED:
VI
Ste • e'chwabaue , ity Manager