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HomeMy WebLinkAboutAgenda Report - March 16, 2016 C-13TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-/3 AGENDA TITLE: Adopt Resolution Authorizing Destruction of Certain Citywide Records in Accordance with the Government Code and the City's Records Management Policy MEETING DATE: March 16, 2016 PREPARED BY: City Clerk RECOMMENDED ACTION Adopt resolution authorizing the destruction of certain Citywide records in accordance with the Government Code and the City's Records Management Policy. BACKGROUND INFORMATION: Section 34090 of the California Government Code provides for the destruction of certain City records with the approval of the legislative body by resolution and the written consent of the City Attorney. The City Clerk's office coordinated and compiled a listing of citywide records to be destroyed from the various departments pursuant to the City's Records Management Program and Policy (2007), which specifically provides for the annual destruction of said records in accordance with the Secretary of State's Records Retention Guidelines. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Not applicable. Attachments Jifer M. ' rraiolo Ci Clerk APPROVED: c wabau - , - ' y Manager City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. De artment:Date: Public Works 11\4) Total No. of Pa • es 1 Proposed Destruction Date: Prepared By: I Sig - Tiffani Butorovich I V� k n_......., Division: Administration/Engineering Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Locati • Box No. 2013 and Prior 2013 and Prior City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable 2011 Asphalt Rubber Cape Seal, Various Streets (Certified Payroll, Contract Payments, Specs) GC34090 — 2 years _ All Traffic Data (Traffic Volume Counts) (6279) GC34090 — 2 years 2006 and Prior City Hall - Public Works Department Not Applicable Beckman Road, 1020 South (Geweke Toyota Dealership Expansion) — 7 years _GC34090 Bikeway Plan (COG) (TR-R&S) GC34090 — 7 years 2001 and Prior City Hall - Public Works Department Not Applicable Cal Trans (TR -I) GC34090 — 7 years 2004 and Prior City Hall - Public Works Department Not Applicable 2003 and Prior City Hall - Public Works Department Not Applicable Central Avenue —Angle Parking (TR- I) GC34090 — 7 years Chevron — Well Redesignation Agreement for Well 12 GC34090 — 7 years 2001 and Prior City Hall - Public Works Department Not Applicable 2013 and Prior City Hall - Public Works Department Not Applicable Church Street & Lockeford Street Elm Street Ham Lane Traffic Signal Modification Project (08/08) GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable City of Lodi City Hall Annex Phase 1 Interior Demolition and Abatement Project GC34090 — 2 years Classic Design Floor to Ceiling GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Dellamonica Snyder Architects GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Delta Pump Company GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Department of Conservation - Recycling GC34090 — 7 years 2002 and Prior 2005 and Prior City Hall - Public Works Department City Hall - Public Works Not Applicable Not Applicable Downtown Parking District (TR-R&S) Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi GC34090 — 7 years Driveways (TR -I) GC34090 — 7 years Ecogreen Hydro Solutions, LLC(6089) (8/12-3/13) GC34090 — 2 years Elm Street, 17 East (Building Demolition) (In 2016 Demolition Box #1 at Lodi Parking Structure) GC34090 — 2 years F&H Construction GC34090 — 2 years Department 1998 and Prior City Hall - Public Works Department Not Applicable 2013 and Prior City Hall - Public Works Department 2013 and Prior City Hall - Public Works Department 2013 and Prior Not Applicable Not Applicable City Hall - Public Works Department Not Applicable Finance Department Relocation to Court Building, 230 West Elm Street, (In 2016 Destruction Box #4 @ LPS) GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Finance Department Relocation to Court Building, 230 West Elm Street, Certified Payroll and Preliminary Notices (In 2016 Destruction Box #4 @ LPS) GC34090 — 2 years Finance Department Relocation to Court Building, 230 West Elm Street, Contract Change Orders (In 2016 Destruction Box #4 @ LPS) GC34090 — 2 years 2013 and Prior Not Applicable City Hall - Public Works Department Not Applicable 2013 and Prior City Hall - Public Works Department Finance Department Relocation to Court Building, 230 West Elm Street, Specifications (In 2016 Destruction Box #4 @ LPS) GC34090 — 2 years 2013 and Prior General Plan, Traffic Model (Additional Information) (TR-R&S) GC34090 — 7 years 2007 and Prior Grape Bowl Scoreboard Improvements, 221 Lawrence Street (6082)(3/12) GC34090 — 2 years Handicapped Parking (TR-R&S) GC34090 — 7 years Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Not Applicable Department 2012 and Prior City Hall - Public Works Not Applicable Department 1999 and Prior Highway 12 Corridor Study (TR-R&S) GC34090 — 7 years 1997 and Prior Houston Fire Systems (6198) GC34090 — 2 years Hutchins Street Square Pool Refinishing Project 2/13 GC34090 — 2 years Interface Services (6080) GC34090 — 2 years Intersection Control (Various Locations) (TR-R&S) GC34090 — 7 years Interstate Trucks (TR-R&S) GC34090 — 7 years 2013 and Prior 2013 and Prior 2013 and Prior City Hall - Public Works Not Applicable Department City Hall - Public Works Not Applicable Department City Hall - Public Works Not Applicable Department City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable 2008 and Prior 1986 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department JWC Environmental (6230) GC34090 — 2 years 2013 and Prior Not Applicable City Hall - Public Works Department Not Applicable Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi L&H Airco (Installation of Alerton Energy Management System in Carnegie Forum)(6176) GC34090 — 2 years 2013 and Prior Lenzi Construction (Library Canopy Demolition Project GC34090 — 2 years Loading and Bus Zones (TR -I) GC34090 — 7 years 2013 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department 2003 and Prior Lodi Avenue, 1314 East — U. S. Pipelines, Inc. (In Rebecca's File) GC34090 — 2 years 2004 and Prior Lodi Public Library Entry Project (In 2016 Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Department LUSD Requests (1979-1996) (TR -M) GC34090 — 2 years 2013 and Prior Not Applicable City Hall - Public Works Department Main Street, 114 North (Water Tower) Broadlink (In 2016 Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years Main Street, 114 North (Water Tower) METRO PCS (In 2016 Destruction Box #1 at Lodi Parking Struture) GC34090 — 2 years Miscellaneous (TR -M) GC34090 — 2 years 2005 and Prior 2003 and Prior 2010 and Prior MSC Miscellaneous Bids (File #4) GC34090 — 2 years 2013 and Prior Neil O. Anderson & Associates (HSS Pool Design) (6167) GC34090 — 2 years Neil O. Anderson and Associates (5697, #5593, #5489. #5697) GC34090 — 2 years 2010 and Prior 2010 and Prior One -Way Streets/Alleys 1982- (TR -I) GC34090 — 7 years 2002 and Prior Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Department City Hall - Public Works Department Not Applicable City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department Parking — City Hall Complex (TR- R&S) (Being reviewed by PJF) Parking Lots (TR -I) GC34090 — 7 years 2005 and Prior 2005 and Prior City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Partner Agencies File #1 (includes info on SJRTD, South County Transit (SCT), etc. July 2005 — July 2009) (In 2016 Transit Destruction Box 1 @ Lodi Parking Structure) GC34090 — 2 years 2007 and Prior City Hall - Public Works Department Not Applicable Not Applicable Not Applicable PCP Preferential Parking & One -Way Street System (TR-R&S) GC34090 — 7 years Peak & Associates (6141) GC34090 — 2 years 2007 and Prior 2013 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department Professional Service Agreement — Associated Engineering Consultants, Inc. (Deflection Testing Services (5555 (1))(12/12 — 3/13).. GC34090 — 2 years 2013 and Prior Not Applicable City Hall - Public Works Department Not Applicable Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Quality Traffic Data, LLC GC34090 — 7 years R&S Erection (5908-3) GC34090 — 2 years Rental Receipts 217 % & 303 West Elm Street (In 2016 Destruction Box #1 @ Lodi Parking Structure) GC34090 — 2 years Request for Proposals (RFP) 2008 — Transit Services (In 2016 Transit Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years Residential Permit Parking (TR-R&S) GC34090 — 7 years 2005 and Prior City Hall - Public Works Department Not Applicable 2013 and Prior 2005 and Prior City Hall - Public Works Department City Hall - Public Works Department 2012 and Prior 2002 and Prior City Hall - Public Works Department Not Applicable Not Applicable Not Applicable City Hall - Public Works Department RMC Water and Environment RMC Water and Environment (Water Meter Phase 2 Construction Management Services) (File #6) (Task Order #4)(5554) . GC34090 — 2 years Short Short Range Transit Plan 2007 (In 2016 TRANSIT Destruction Box #1 @ Lodi Parking Structure GC34090 — 2 years Siegfried Engineering, Inc. (Stockton Street Improvements)(6077) GC34090 — 2 years Stockton Street Widening - Kettleman Lane to Lodi Ave.(In 2016 Destruction File Box #1 at Lodi Parking Structure) GC34090 — 7 years Stockton Street, 401 No., Nextel (Cell Tower Lease) (In 2016 Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years Street Closures (TR -I) GC34090 — 7 years 2012 and Prior City Hall - Public Works Department Not Applicable Not Applicable 2012 and Prior City Hall - Public Works Department Not Applicable 2013 and Prior City Hall - Public Works Department Not Applicable 1981 and Prior 2011 and Prior 2007 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department City Hall - Public Works Department Street Master Plan — 1984 Citywide Transportation Study (TR-R&S) GC34090 — 7 years Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #1 GC34090 — 2 years 1991 and Prior 2013 and Prior City Hall - Public Works Department City Hall - Public Works Department Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #2 GC34090 — 2rLears Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #3 GC34090 — 2 years 2013 and Prior Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #4 GC34090 — 2 years Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #5 2013 and Prior City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable 2013 and Prior 2013 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department Not Applicable Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi GC34090 — 2 years Traffic Complaint Procedure (TR -M) GC34090 — 7 years 2003 and Prior City Hall - Public Works Department Not Applicable Transit Safety and Security Plan (In 2016 TRANSIT Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years 2012 and Prior City Hall - Public Works Department Not Applicable Turner Road, 2101 West (Well 7 Site) — AT&T Wireless Service (In Rebecca's File) GC34090 — 2 years 2001 and Prior City Hall - Public Works Department Not Applicable Verizon Wireless, 114 North Main Street (Water Tower) GC34090 — 2_years 2008 and Prior City Hall - Public Works Department Not Applicable White Slough (WSCF) Digester Painting Project (6250) GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable WSWPCF Lease Agreements 89-98 GC34090 — 2 years 1998 and Prior City Hall - Public Works Department Not Applicable WSWPCF Lease Agreements - lima 91-98 GC34090 — 2 years 1998 and Prior City Hall - Public Works Department Not Applicable r Y&C Transportation Consultants, Inc. GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Integrated Waste Management - Task Force GC34090 — 2 years 2007 and Prior City Hall - Public Works Department Not Applicable Household Hazardous Waste GC34090 — 2 years 2008 and Prior City Hall - Public Works Department Not Applicable First Aid & CPR Training GC34090 — 2 years 2002 and Prior City Hall - Public Works Department Not Applicable Fresno County Disposal Reports GC34090 — 2 years 2005 and Prior City Hall - Public Works Department Not Applicable Diversion Study GC34090 — 2 years 2003 and Prior City Hall - Public Works Department Not Applicable Delta Landscape Management - Outreach Partnership GC34090 — 2 years 2002 and Prior City Hall - Public Works Department Not Applicable Contra Costa County Disposal Reports GC34090 — 2 years 2010 and Prior City Hall - Public Works Department Not Applicable Crane Operator Certificates GC34090 — 2 years 2005 and Prior City Hall - Public Works Department Not Applicable Consultants GC34090 — 2 years 2001 and Prior City Hall - Public Works Department Not Applicable Clean Your Files Day GC34090 — 2 years 2006 and Prior City Hall - Public Works Department Not Applicable Public Works Week GC34090 — 2 years 2004 and Prior City Hall - Public Works Department Not Applicable Central Valley Waste Services - File #1 GC34090 — 2 years 1991 and Prior City Hall - Public Works Department Not Applicable Central Valley Waste Services - Disposal reports GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Central Valley Waste Services - Summary Complaints 2013 and Prior City Hall - Public Works Not Applicable Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi GC34090 — 2 years Central Valley Waster Services - Voucher Program GC34090 — 2 years Buy Recycled GC34090 — 2 years 2011 and Prior Department City Hall - Public Works Department 2005 and Prior California Waste Recovery Systems Disposal Reports GC34090 — 2 years 2013 and Prior Alameda County Disposal Reports GC34090 — 2 years 2002 and Prior Multi -Dwelling Low Volume Rate GC34090 — 2 years Los Angeles County Disposal Reports GC34090 — 2 years 1999 and Prior 2004 and Prior City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable Not Applicable Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Department Not Applicable King County Disposal Reports GC34090 — 2 years Kern County Disposal Reports GC34090 — 2 years Intergrated Waste Management - Board Waste Reduction Awards Program GC34090 — 2 years 2005 and Prior City Hall - Public Works Department Not Applicable 2011 and Prior City Hall - Public Works Department 2001 and Prior City Hall - Public Works Department Not Applicable Not Applicable Intergrated Waste Management - Board Publications GC34090 — 2 years GC34090 — 2 years 2000 and Prior City Hall - Public Works Department Not Applicable 1998 and Prior City Hall - Public Works Department Not Applicable Intergrated Waste Management - Board Agendas/Misc. Information GC34090 — 2 years 2008 and Prior City Hall - Public Works Department Yolo County Disposal Reports GC34090 — 2 years 2009 and Prior City Hall - Public Works Department Not Applicable Not Applicable Department of Conservation Recycling GC34090 — 2 years Waste Oil Recycling GC34090 — 2 years Washco GC34090 — 2 years 2005 and Prior Sacramento County Disposal Reports GC34090 — 2 years 2006 and Prior 2012 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Department Not Applicable 2010 and Prior San Joaquin County Recycling Market Development Zone GC34090 — 2 years City Hall - Public Works Department 2005 and Prior San Joaquin County Solid Waste - Correspondence GC34090 — 2 years Santa Clara County Disposal Reports GC34090 — 2 years City Hall - Public Works Department 2010 and Prior 2000 and Prior City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable Not Applicable Not Applicable Solano County Disposal reports GC34090 — 2 years 2012 and Prior City Hall - Public Works Department Not Applicable Stanislaus County Disposal reports GC34090 — 2 years 2009 and Prior City Hall - Public Works Department Not Applicable Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi San Joaquin County Annual Reports GC34090 — 2 years 2011 and Prior City Hall - Public Works Department Not Applicable San Joaquin County Disposal Reports GC34090 — 2 years 2012 and Prior _ City Hall - Public Works Department Not Applicable *In all cases, original plans are maintained. Department Head: Date: I (o City Clerk: T I A &Ct 1 treA Consent is hreby_given to destroy the above -listed records: `City AttotJy: Date: _/ Destruction Completed By: Date: 3 /7/1(40 Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable. retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: City Clerk Date: 1/29/2016 Total No. of Pages: Unknown Proposed Destruction Date: 4/1/2016 Division: Elections and Operations Prepared By: Jennifer Ferraiolo Record Series Title Dates of Records (Same as Retention Schedule) (From and To) OPERATIONS: Storage Box No. City Clerk/City Council Calendars 2013 and prior (GC 34090 et seq. — 2 years) All records listed are currently stored in the City Clerk's Office and/or vaults. Not Applicable City Clerk/City Council Travel (GC 34090 et sea. — 2 years) City Clerk/City Council Departmental Budget Copies (GC 34090 et seq. — 2 years) 2013 and prior 2013 and prior City Clerk/City Council General Correspondence (GC 34090 et seq. — 2 years) City Council Regular / Special Meeting Packets (Available in e -Records) (GC 34090 et sea. — 2 years) Shirtsleeve Session Meeting Packets (Available in e -Records) (GC 34090 et seq. — 2 years) 2013 and prior 2013 and prior 2013 and prior Regular/Special/Shirtsleeve Session Meeting Recording AudioNideo (GC 34090.7 — Current + 3 months) Hardcopy Closed Session Minutes (GC 34090, 34090.5 — 2 years) (Closed Session Minutes Kept Permanently Electronically) Board, Committee, Commission Applications and Correspondence — Selected (GC 34090, 40801— 5 years) Board, Committee, Commission Applications and Correspondence — Not Selected (GC 34090 — 2 years) Legal Advertising/Proof of Publications (CCP 343, 349 et seq., GC 911.2, 34090 — 4 years) 2014 and prior 2013 and prior 2010 and prior 2013 and prior 2011 and prior Attachment A — Form 4 (Authority to Destroy Records) `Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2016AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi Petitions to Legislative Body (GC 6253, 50115 - 1 year) 2014 and prior Public Hearing Notices (GC 34090 - 2 years) 2013 and prior Public Records Act Requests (GC 34090 - 2 years) 2013 and prior Protests from City Council Public Hearings — Water / Wastewater / Electric Utility Rates (GC 34090 - 2 years) 2013 and prior Protests from City Council Public Hearings — All Other (GC 34090 - 2 years) _— 2013 and prior Taxicab/Pedicab Permits (Autos for Hire) (GC 34090 - Termination + 4 years) 2011 and prior Weed Abatement Files (GC 34090- 2years) 2013 and prior ELECTIONS: Election Calendars (GC 34090 - Election + 2 years) 2013 and prior Certificates of Election (GC 34090 - Election + 2 years) 2013 and prior Nomination Papers — Elected and Non -Elected (EC 17100 - Term + 4 years) 2009 and prior Notices and Publications (GC 34090 - Election + 2 years) 2012 and prior Oaths of Office (GC 34090, 29 USC 1113 - Term + 6 years) 2007 and prior Petitions — Initiatives, Recalls, Referendums (EC 14700, 17200, 17400, GC 7253.5, 3756.8 - Election + 8 months) 2014 and prior -. Candidate Statements (GC 34090 - Election + 2 years) 2012 and prior FPPC: Form 460 - Campaign Disclosure Statements, Non -Elected (GC 81009 - Current + 7 years, Elected - Permanent) 2008 and prior Form 460 — Campaign Disclosure Statements, Committees (GC 81009 - Current + 7years) 2008 and prior Form 700 - Statements of Economic Interest — Administration/Employees (FPPC OQpinions - Current + 7 years) 2008 and prior _ Form 700 - Statements of Economic Interest — Elected (GC 81009 - Current + 7 years) 2008 and prior Form 700 - Statements of Economic Interest — Non -Elected (GC 81009 - Current + 7 years) 2008 and prior Form 801 — Gifts to Agency (GC 81009 - Current + 7 years) 2008 and prior Attachment A - Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2016AUTHORITY TO DESTROY OBSOLETE RECORDS.doc Form 802 — Ticket Distribution (GC 81009 — Current + 7 years) City of Lodi 2008 and prior Form 803 — Behested Payment (GC 81009 — Current + 7 years) Form 806 — Appointments (GC 81009 — Current + 7 years) All Forms Not Specified Above - Elected and Non -Elected (GC 81009 — Current + 7 years) Department Head:'- City Clerk: iy►' 2008 and prior 2008 and prior 2008 and prior Date: IP-/fl� Date: Consent is h _b -givenko destroy the above -listed records: *City Attorney. Y-2-0/ Destructi i C mpleted By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2016AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance: with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and. if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Internal Services Date: 1/25/16 Total No. of Pages: Proposed Destruction Date: TBD Division: Finance/Accounting Prepared By: Nancy Spinelli Signature:.��o% L, Location ,�,�, / Box No. Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Payroll Edit Registers 2013-2014 Basement Payroll Check Registers 2013-2014 Basement Wage Attachment Report 2013-2014 Basement Overtime Cards 2009-2010 Basement Daily Timecards 2009-2010 Basement Accounts Payable Final Post 2013-2014 Basement Accounts Payable Payment Register 2013-2014 Basement Accounts Payable Payment Group 2013-2014 Basement Accounts Payable Cash Reauirements 2013-2014 Basement Accounts Payable Posting Edit 2013-2014 Basement Accounts Payable Edit Report 2013-2014 Basement Collectors Daily Report 2013-2014 Basement Misc Journal Entries 2010-2011 Basement Wire Transfers 2011-2012 Basement F&M (Main) Bank Statements 2009-2010 Basement F&M (Payroll) Bank Statements 2009-2010 Basement DB Claims Bank Reconciliation 2009-2010 Basement GB Bragg Activity & Bank Reconciliation 2009-2010 Basement York Ins Sery Activity & Bank Reconciliation 2009-2010 Basement Department Nead. Date: l 2- /Jk Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City Clerk: City of Lodi 11ii t& & Date: e-1111� Consent is hereby given to destroy the above -listed records: *City Attorney: C Destruction Completed By: Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Internal Services Date:1/27116 Total No. of Pages:1 I Proposed Destruction Date: TBD Division: Finance Prepared By:Melinda Wilson [inature: Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Business Tax Applications 2009 & 2010 Finance Basement CIS Daily Postings & Journals July 2008 -June 2010 Finance Basement Service Orders/Utility Contract July 2008 -June 2010 Finance Basement Enforcement Technology Parking Balancing Reports July 2008 -June 2010 Finance Basement Lodi Downtown Business Partnership Collections 2009 & 2010 Finance Basement Miscellaneous Receivables July 2008 -June 2010 Finance Basement Department Head: City Clerk nti„ha )'1. Consent is hereby given to destroy the above -listed records: *City Attorrfey. Destruction Completed By: Date: 4-) Z'7) Ih Date: Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Internal Services Date: Jan. 13, 2016 Total No. of Pages: / • r■ . osed Destruction TBD Division: Risk Mgmt. Prepared By: Kirk J. Evans Signature: ' Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Loc ren ' Box No. GL Claims, Damage - Paid/Denied per GC 34090, GC 25105.5 not to include pollution claims or claims involving minors Prior to Dec. 31, 2010 City Clerk's Offioe` Department Head: City Clerk: Consent is here *City Attor( Destruction Completed By: Th � IA) -given to destroy the above -listed records: Date: ) ) Date: Date:L Walvy), Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS CITY CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Internal Services Date: Total No. of Pages: 1 Proposed Destruction Date: TBD Division: Human Resources Prepared By: Cristina Gonzales Signature: 2 Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Recruitment Examination Files All files prior to December 31, 2012 Basement 221 W. Pine St. Salary Surveys All files prior to December 31, 2013 Basement 221 W. Pine St. Employment Files (Terminations) — Hourly All files prior to December 31, 2009 Basement 221 W. Pine St. Employment Files (Terminations) — Salary All files prior to December 31. 2009 Basement 221 W. Pine St. Employee Rights (Separated Employees) — Misc. All files prior to December 31, 2013 Basement 221 W. Pine St. Employee Rights Separated Employees) — Safety All files prior to December 31, 2010 Basement 221 W. Pine St. Motor Vehicle Pulls All files prior to December 31, 2008 Basement 221 W. Pine St. Department Head: City Clerk: Consent is hereby given to destroy the above -listed records: *City Attorne Destruction Completed By: Date: / 7' Date: al i }) L Date: L' Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Community Development Date: 1/27/16 Total No. of Pages: 1 Proposed Destruction Date: TBD Division: Building, Neighborhood Services, and Planning Prepared By: Kari Chadwick Signature: Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Locati Box No. Copies of: Invoices / Claim Vouchers / Settlements Prior to July 2012 City Hall — CDD CDD — 01 General Office Supply Requests Prior to July 2012 City Hall — CDD CDD — 01 Deposit Receipts Prior to July 2012 City Hall — CDD CDD — 01 Monthly Building Reports Prior to July 2012 City Hall — CDD CDD — 01 Request for leave slips Prior to Jan. 2014 City Hall — CDD CDD — 01 Employee Balance Accrual Worksheets Prior to Jan. 2014 City Hall — CDD CDD — 01 Misc. Correspondence Prior to July 2014 City Hall — CDD CDD — 01 Credit Card Receipts Prior to July 2014 City Hall — CDD CDD — 01 Department Head: City Clerk: Consent is hereby given to destroy the above -listed records: *City Attcfn Destruction Completed By: Date: 1 1)-7 I V) Date: Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED AUTHORITY TO DESTROY OBSOLETE RECORDS CITY CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Electric Utility Date: January 20, 2016 Total No. of Pages: 2 Proposed Destruction Date: TBD Division: Administration Prepared By: Linda Tremble Storage Signature: 1 Ill: Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Location Box No. Payroll Records 2012 i EU / Admin EU -01 Public Power Week Docs 2012 EU / Admin EU -01 Sports Complex Impact Report 2001 EU / Admin EU -01 Safety Clothing Bid 1996 EU / Admin EU -01 Cherokee Lane Economic Incentive Discount Tokay Bowl - closed Teriyaki Plate - closed The Reel Fly Shop - closed 1996 1997 1997 EU / Admin EU -01 Commercial Development Incentive Discount Stogies - open Sunwest Liquors - closed Plug -it Products - open Plummer Pontiac/Cadillac - closed Big 5 Sporting Goods - open Taqueria Jalisco — closed Campbell Grinding — open Hester Grinding — open Dry Creek Rock & Ready Mix - open Fred's Puff & Stuff - closed 1997 EU / Admin EU -01 Core Area Economic Incentive Discount Tom's Used Books - open Hazels/Arch Cafe - closed Hidden Treasures - closed Capri Pizza - closed Cyber Tech - closed Legends - closed Sun Tropri-Cal - closed 1997 EU / Admin EU -01 Applications for Incentive Discount (Not Qualified) F&M Discount Motors - closed Sound Quest Car Audio - open 1998 EU / Admin EU -02 _ Community Benefits Incentive Discount Salvation Army Loel Senior Center 1997 EU / Admin EU -02 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Contracts/Professional Agreements Rising Sun Energy Center - open Energy Solutions - open Energy Doctor, Inc. - closed Resource Action Programs - open Rahus Institute - open 2005 1999 2005 2004 & 2007 2005 & 2006 EU / Admin EU -02 Lodi Community Service Center—Agreement (Donation of one light standard) 1998 2006 EU / Admin EU / Admin EU -02 EU -02 Jaco Environmental, Inc. — Contract (Refrigerator/Freezer Recycling) G*REM Inc (Response to high rate complaint letter) 2000 1999 EU / Admin EU -02 Traffic Signal Conversion Project (News Advisory) Closed Medical Discount Files 2012-2013 EU / Admin EU -02 Denied Medical Discount Applications 2012-2013 EU / Admin EU -02 Verizon — Personal Reimbursement Forms 2013 EU / Admin EU -02 Misc. Bills — Theft Inspections 2011-2013 EU / Admin EU -02 Supply Invoices & Receipts 2012-2013 EU / Admin EU -02 Ricoh Copier Invoices 2013 EU / Admin EU -02 Miscellaneous Invoices 2011-2012 EU / Admin EU -02 Uniform Reporting 2012-2013 EU / Admin EU -02 Closed Purchase Orders 2013 EU / Admin EU -02 Liquidated Purchase Orders 2013 EU / Admin EU -02 Tree Trimming Reports 2012-2013 EU / Admin EU -02 Department Head: City Clerk: Date: i z& -E(46 Date: t I f to Consent is hereb given to destroy the above -listed records: *City Attorne f Date: dc(-42-a/Ce, Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED JAN 26 AUTHORITY TO DESTROY OBSOLETE RECORDS CITY CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Fire Date: 1/21/16 Total No. of Pages: Proposed Destruction Date: TBD Division: Administration Prepared By: Cari Shates Slgnatur2, Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Fire Prev. Inspections UFC103.34 2010 -2012 Fire Admin 1 Weed Abatement GC34090 2008 -2012 Fire Admin 1 Fire Prev. Inspections UFC103.34 2008 - 2012 Electronic N/A Department Hea City Clerk: Date: S4 Date: Consent is hereby given to destroy the above -listed records: II *City Attorny Date:16G1(to Destruction Completed By. Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEI VEO JAN 2 2�« AUTHORITY TO DESTROY OBSOLETE RECORDS UtTY e[EV The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and. if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Library Date: January 27, 2016 Total No. of Pages: 1 Proposed Destruction Date: By April 1, 2016 Division: Library Prepared By: M. Ditmore Sig • <ir � _ Record Series Title (Same as Retention Schedule) Dates of Records From and To) FY 2013 Storag4-Location Admin Office File Cabinet Box No. N/A Copies of vendor invoices Room Reservations FY2013 Admin Office File Cabinet N/A i Department Head: City Clerk: CM .t A kzi, yrs. 2i1,AnALx2o Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: I. ?i1 Date: it 4. Date: L 'ia Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Departm nt: In Il O— Date: ,'^) Total No. of Pages: ` Proposed Destruction Date: TBD Division: q _ \ityvn1 c„ o Prepared By: Signature Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Locatio Box No. a O ( 0 2D C. z, 4 1.3.41,Zaici,.'5 ),Die NAvyfyA sIfyl 4� Ai- I Ai - S 9 0oct•frwhc i c 9. -009 ,,, 4-I 4.5 900' used log( a oo'9 II -I ( Pc. 5 ,.0) U VI iv-I-e.e4 wills .O rD of 4"I A•5 f11 -S),3-DeG01b ii 1 a /4.s ('c' J 7/(c , a() ( 0 m--7_ 3 4,5 L; Cr)," AV, cht 9DIU A -L j+9 ,a.s Department Head: (8>---&____J 1 City Clerk: Consent is hereby given to destroy the above -listed records: Date: Date: *City Attorney: Date: c3.41 /y Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Police Date: 01/13/16 Total No. of Pages: 1 Proposed Destruction i J Date: TBD Division: Records Prepared By: H. Kirschenman Sig atr ---- Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Traffic Citations 2013 and prior LPD Records Arrest/Booking Sheets 2009 and prior LPD Records Statistical Reports (UCR) 2013 and prior LPD Records Permits -Permit Applications (massage, card room, peddler, solicitor, tow truck, concealed weapons, pawnbroker, secondhand dealer, etch 2013 and prior LPD Records Subpoenas 2013 and prior LPD Records Arrests -11357 & 11360 H&S 2013 and prior LPD Records Sealed-Adult/Juvenile reports Destruction Date 2015 and prior LPD Records Records related to deceased persons (not including homicide victims) Date of Death 12-2014 and prior LPD Records C -Pouches Misdemeanor arrest date 2005 and prior LPD Records Live Scan Billing Records 2013 and prior LPD Records In -Custody & Out -of -Custody Lists 2014 and prior ,,--1 LPD Records Department Head: I PL) City Clerk: Consent is hrsreb ■ iveii to destroy the above -listed records: *City Atto ney: Destruction Completed By: Date: e)12 -37E Date: 011k)1� Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed_ Department:") nil, y Date:,Total /�7/I t No. of Pages: I Proposed Destruction Date: TBD Division:,Prepared l't7 ►Fe5 � ' dr 741-,,,z.5.- By: - iv 1-' di -70,,i r, 1 d' . i7 Signature: . - /�' Record Series Title jSame as Retention Schedule) Dates of Records (From and To) Storage Lo - arr Box No. AvG n 1'v] / 'wfiirnox L /,///o - /1/1/1 TA P/c /L'o, �or4e.tvr-e / I■ /i5 - / // /r A-/1= F%!e _ss_e-r ill COrmarrf` IC",/Gf ////oi-,%i/06 $j00dro.G �.arr•►5•, Pa,..nfree d H -n+ 1///i3 .-1/r// N r•rr‘144:er...treinj" Palo i? 51-,;‘,2_,r /////a-- I///13 7+r,F- i3O. 7:4.r Rave ►v -e r/ary 1///13-- I//// L/ I#rrr€, 4.the AC•!c /f.. -eel Bte.I,rmv. j /,//13 -I/i 1 / 41 p ?e Ave,ni ,dnf Pogo an.. t re l/ f Vibe? - ib/// ,c /C goy Ai Peat:wo A Icy ®A -sear 1 // /r - / /r //3 Ici <e gee 01 1.. - l Department Head: /6( City Clerk: Consent is hereby_given to destroy the above -listed records: *City Attor e Date:n'2-61(... Date: t) 1_ Date: / / ' . • . Destruction Completed By: Printed Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. p ment: �1� C� Dal // / ' ((� Pr pared By: Total No. of pages: 1 Signature: Proposed Destruction Date: TBD Di lion: , 11 Record Series itle (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. ,,21/ 2/ q 1e ao/la; o /2. A IA 4,i / 20/z 1) ff � Department Head: City Clerk: . 2-�n,24.,t Consent is hereby given to destroy the above -listed records: Date b/Z71 , Date: a11 *City Attorney: i Date: (-''/ 47 '/c o Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. RECEIVED City of Lodi FE y 0 6 rel AUTHORITY TO DESTROY OBSOLETE RECORDS C I T Y CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Police Date: 01/27/16 1 Total No. of Pages: Proposed Destruction Date: TBD Division: Administration Prepared By: Paula O'Keefe Si : • to ! 1=♦i Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storag - L • i • Box No. GC 34090 — Departmental Budget Copies 2001-2003, 2003- 2005, 2011-2012, 2012-2013 Police Administration Management Analyst office CCR14311 — Workers Compensation (Departmental Copies/non-working files) 2009, 2010, 2011, 2012 Police Administration Management Analyst office GC34090 Grant — COPS Application 2008 Police Administration Management Analyst office GC34090 Federal Block Grant 2003, 2004, 2005, 2006, 2007 Police Administration Management Analyst office Department Head: City Clerk: Consent is hereby given to destroy the above -listed records: *City Attorne (( } Destruction Completed By: Datea"Z6' Date: Date'k/Wir Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with t City's Records Management Program Policy and Procedures and with applicable fkc e JERK state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. r Department: PRCS Date: ' January 11, 2016 Prepared By: Terri Lovell-l�l�,,,�, Total No. of Pages: 2 , Proposed Destruction Date: TBD Division: Administration Signature: Location • Box No. Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Revenue Recap Deposits (CG34090 — 2 yrs.) 1993-1994 PRCS Administration 1 Claim Vouchers (CG34090 — 4 yrs.) 1989-1994 PRCS Administration 1 Revenue Reports (CG34090 — 2 yrs.) 1989-1994 PRCS Administration 1 PERS Eligibility Reports (CG34090 — 2 yrs.) 1998-1999 PRCS Administration 2 Budget Reports (CG34090 — 1 yr.) 1986-1991 PRCS Administration 2 LUSD Correspondence (CG34090d — 2 yrs.) 1987-1992 PRCS Administration 2 Budget Review (CG34090 — 1 yr.) 1988 PRCS Administration 3 BOBS Claim Vouchers (CG34090 — 4 vrs.) 1996-2002 PRCS Administration 3 Payroll Change Notice Copies (CG34090 — 2 yrs.) 2001 1987-1988 PRCS Administration PRCS Administration 3 4 Arts Commission Budget (CG34090 — 1 yr.) DOL Working Minor Report (CG34090 — 2 yrs.) 2003-2004 PRCS Administration 4 Park Ordinances Copies (CG34090(d) - 1986 PRCS Administration 5 Personnel Action Forms (CG34090 — 2 yrs.) 1987-1994 PRCS Administration 5 Self-insured Claim Forms (CG34090 — 5 yrs.) 1992-1995 PRCS Administration 5 Workers Comp Claim Forms Copies (CCCR 14311) 1992-1995 PRCS Administration 6,7 Accident Reports (29 CFR 1904.2 — 7 vrs.) 1963-1999 1987-1990 PRCS Administration PRCS Administration _ 6,7 8 Special Allocations (CG34090 — 4 yrs.) Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. Certificates of Insurances (CG34090 ) City of Lodi 1987-1990 PRCS Administration Department Head: je72f , c I Ill ' r` City Clerk: 8 Consent is hereby -given to destroy the above -listed records: *City Attoirne Destruction Completed By: • Date: /2/7//‘ Date:2411a_ Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEI .'.' AUTHORITY TO DESTROY OBSOLETE RECORDS CI Tr CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Public Works- MUS Date: 1/28/2016 Total No. of Pages: 1 Proposed Destruction Date: Division: Administration Prepared By: Tosha Bone Signature: jlj n ' r� Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. State of CA- Air Board Grant Application GC34090 — CL + 5 2007 Storage Room — MSC 1 Job Announcements- Recruitment GC12946 CL + 3 1994-2009 Storage Room — MSC 1 Sale of obsolete water inventory items GC34090 AU + 4 1999 Storage Room — MSC 1 Specs for bids: Animal Control Truck GC34090 CU + 2 1991 Storage Room — MSC 1 Specifications for bids: Backhoe GC34090 CU + 2 1991 Storage Room — MSC 1 Vehicle Maintenance Logs GC34090 L + 2 1991 Storage Room — MSC 1 Pump Operation records: Well sites, levels, & readings GC34090 CU + 2 Maintenance & Operations, Service Rainfall Record GC34090 CL + 2 1994 1983-1984 Storage Room — MSC ._ 1 Storage Room — MSC 1 Street Sweeper Lease with FMC (DMV info., rental agreement, invoices) Transportation Agreement CCP337 T + 4 1989, 1991-1999 Storage Room — MSC 1 _ Interview Packets- Recruitment GC12946 CL +3 j 2007-2010 L Storage Room — MSC 2 Department Head: C -Q City Clerk: CA(,yu1Y\ ?r-e-AAILLizr& Consent is hereby given to destroy the above -listed records: City Attorne : Destruction Completed By: Date: / • 2, Date: ?II 11 Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORD°. ITP The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Public Works Department Date: January 28, 2015 Total No. of Pages: 2 Proposed Destruction ate: TBD Division: Fleet Services Prepared By: Si rtaiture: Michelle Niemantsverdriet �,,��� Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storag�'Cocati Box No. Fleet Finance Monthly Reports 7/1995-6/2007 Fleet Mezzanine 2016 A -L (12) Employee Time Cards 7/1995-6/2004 Fleet Mezzanine 2016 M -U (9) Fleet Work Orders 6/1989-6/2004 Fleet Mezzanine 2016 V -Z (4) 2016 AA1-AA13 (13) Department Head: City Clerk: Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: /'• 29 Date: a'I l `I L Date: q/W,)-0/ Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECORDS RETENTION SCHEDULE DEPARTMENT: Fleet Services Records Series Title Legal Retention Staff Recommended Retention Citation Description Fleet Monthly Finance Reports CU + 2/AU + 3 7y ears GC34090; CCP 337 Finance Reports on Labor/Parts/Oil/ Carwash/Fuel/Invoices/Claims Employee Time Cards AU + 6 10 years GC34090 Employee Time Cards Fleet Work Orders Life + 2 10 Years None Listed Equipment Work Orders - Write up of maintenance or repairs needed Attachment A — Form 2 (Records Retention Schedule Form) RESOLUTION NO. 2016-43 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING DESTRUCTION OF CERTAIN CITYWIDE RECORDS WHEREAS, in accordance with Government Code Section 34090, the City Clerk and City Attorney have filed written consent to the destruction of certain Citywide records as specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that: 1. The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Clerk and City Attorney have given written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those records is hereby authorized. Dated: March 16, 2016 I hereby certify that Resolution No. 2016-43 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 16, 2016, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN. COUNCIL MEMBERS — None Y11. ��kouaPo NIFE` . FERRAIOLO City Clerk 2016-43 City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. De artment:Date: Public Works 11\4) Total No. of Pa • es 1 Proposed Destruction Date: Prepared By: I Sig - Tiffani Butorovich I V� k n_......., Division: Administration/Engineering Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Locati • Box No. 2013 and Prior 2013 and Prior City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable 2011 Asphalt Rubber Cape Seal, Various Streets (Certified Payroll, Contract Payments, Specs) GC34090 — 2 years _ All Traffic Data (Traffic Volume Counts) (6279) GC34090 — 2 years 2006 and Prior City Hall - Public Works Department Not Applicable Beckman Road, 1020 South (Geweke Toyota Dealership Expansion) — 7 years _GC34090 Bikeway Plan (COG) (TR-R&S) GC34090 — 7 years 2001 and Prior City Hall - Public Works Department Not Applicable Cal Trans (TR -I) GC34090 — 7 years 2004 and Prior City Hall - Public Works Department Not Applicable 2003 and Prior City Hall - Public Works Department Not Applicable Central Avenue —Angle Parking (TR- I) GC34090 — 7 years Chevron — Well Redesignation Agreement for Well 12 GC34090 — 7 years 2001 and Prior City Hall - Public Works Department Not Applicable 2013 and Prior City Hall - Public Works Department Not Applicable Church Street & Lockeford Street Elm Street Ham Lane Traffic Signal Modification Project (08/08) GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable City of Lodi City Hall Annex Phase 1 Interior Demolition and Abatement Project GC34090 — 2 years Classic Design Floor to Ceiling GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Dellamonica Snyder Architects GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Delta Pump Company GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Department of Conservation - Recycling GC34090 — 7 years 2002 and Prior 2005 and Prior City Hall - Public Works Department City Hall - Public Works Not Applicable Not Applicable Downtown Parking District (TR-R&S) Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi GC34090 — 7 years Driveways (TR -I) GC34090 — 7 years Ecogreen Hydro Solutions, LLC(6089) (8/12-3/13) GC34090 — 2 years Elm Street, 17 East (Building Demolition) (In 2016 Demolition Box #1 at Lodi Parking Structure) GC34090 — 2 years F&H Construction GC34090 — 2 years Department 1998 and Prior City Hall - Public Works Department Not Applicable 2013 and Prior City Hall - Public Works Department 2013 and Prior City Hall - Public Works Department 2013 and Prior Not Applicable Not Applicable City Hall - Public Works Department Not Applicable Finance Department Relocation to Court Building, 230 West Elm Street, (In 2016 Destruction Box #4 @ LPS) GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Finance Department Relocation to Court Building, 230 West Elm Street, Certified Payroll and Preliminary Notices (In 2016 Destruction Box #4 @ LPS) GC34090 — 2 years Finance Department Relocation to Court Building, 230 West Elm Street, Contract Change Orders (In 2016 Destruction Box #4 @ LPS) GC34090 — 2 years 2013 and Prior Not Applicable City Hall - Public Works Department Not Applicable 2013 and Prior City Hall - Public Works Department Finance Department Relocation to Court Building, 230 West Elm Street, Specifications (In 2016 Destruction Box #4 @ LPS) GC34090 — 2 years 2013 and Prior General Plan, Traffic Model (Additional Information) (TR-R&S) GC34090 — 7 years 2007 and Prior Grape Bowl Scoreboard Improvements, 221 Lawrence Street (6082)(3/12) GC34090 — 2 years Handicapped Parking (TR-R&S) GC34090 — 7 years Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Not Applicable Department 2012 and Prior City Hall - Public Works Not Applicable Department 1999 and Prior Highway 12 Corridor Study (TR-R&S) GC34090 — 7 years 1997 and Prior Houston Fire Systems (6198) GC34090 — 2 years Hutchins Street Square Pool Refinishing Project 2/13 GC34090 — 2 years Interface Services (6080) GC34090 — 2 years Intersection Control (Various Locations) (TR-R&S) GC34090 — 7 years Interstate Trucks (TR-R&S) GC34090 — 7 years 2013 and Prior 2013 and Prior 2013 and Prior City Hall - Public Works Not Applicable Department City Hall - Public Works Not Applicable Department City Hall - Public Works Not Applicable Department City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable 2008 and Prior 1986 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department JWC Environmental (6230) GC34090 — 2 years 2013 and Prior Not Applicable City Hall - Public Works Department Not Applicable Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi L&H Airco (Installation of Alerton Energy Management System in Carnegie Forum)(6176) GC34090 — 2 years 2013 and Prior Lenzi Construction (Library Canopy Demolition Project GC34090 — 2 years Loading and Bus Zones (TR -I) GC34090 — 7 years 2013 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department 2003 and Prior Lodi Avenue, 1314 East — U. S. Pipelines, Inc. (In Rebecca's File) GC34090 — 2 years 2004 and Prior Lodi Public Library Entry Project (In 2016 Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Department LUSD Requests (1979-1996) (TR -M) GC34090 — 2 years 2013 and Prior Not Applicable City Hall - Public Works Department Main Street, 114 North (Water Tower) Broadlink (In 2016 Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years Main Street, 114 North (Water Tower) METRO PCS (In 2016 Destruction Box #1 at Lodi Parking Struture) GC34090 — 2 years Miscellaneous (TR -M) GC34090 — 2 years 2005 and Prior 2003 and Prior 2010 and Prior MSC Miscellaneous Bids (File #4) GC34090 — 2 years 2013 and Prior Neil O. Anderson & Associates (HSS Pool Design) (6167) GC34090 — 2 years Neil O. Anderson and Associates (5697, #5593, #5489. #5697) GC34090 — 2 years 2010 and Prior 2010 and Prior One -Way Streets/Alleys 1982- (TR -I) GC34090 — 7 years 2002 and Prior Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Department City Hall - Public Works Department Not Applicable City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department Parking — City Hall Complex (TR- R&S) (Being reviewed by PJF) Parking Lots (TR -I) GC34090 — 7 years 2005 and Prior 2005 and Prior City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Partner Agencies File #1 (includes info on SJRTD, South County Transit (SCT), etc. July 2005 — July 2009) (In 2016 Transit Destruction Box 1 @ Lodi Parking Structure) GC34090 — 2 years 2007 and Prior City Hall - Public Works Department Not Applicable Not Applicable Not Applicable PCP Preferential Parking & One -Way Street System (TR-R&S) GC34090 — 7 years Peak & Associates (6141) GC34090 — 2 years 2007 and Prior 2013 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department Professional Service Agreement — Associated Engineering Consultants, Inc. (Deflection Testing Services (5555 (1))(12/12 — 3/13).. GC34090 — 2 years 2013 and Prior Not Applicable City Hall - Public Works Department Not Applicable Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Quality Traffic Data, LLC GC34090 — 7 years R&S Erection (5908-3) GC34090 — 2 years Rental Receipts 217 % & 303 West Elm Street (In 2016 Destruction Box #1 @ Lodi Parking Structure) GC34090 — 2 years Request for Proposals (RFP) 2008 — Transit Services (In 2016 Transit Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years Residential Permit Parking (TR-R&S) GC34090 — 7 years 2005 and Prior City Hall - Public Works Department Not Applicable 2013 and Prior 2005 and Prior City Hall - Public Works Department City Hall - Public Works Department 2012 and Prior 2002 and Prior City Hall - Public Works Department Not Applicable Not Applicable Not Applicable City Hall - Public Works Department RMC Water and Environment RMC Water and Environment (Water Meter Phase 2 Construction Management Services) (File #6) (Task Order #4)(5554) . GC34090 — 2 years Short Short Range Transit Plan 2007 (In 2016 TRANSIT Destruction Box #1 @ Lodi Parking Structure GC34090 — 2 years Siegfried Engineering, Inc. (Stockton Street Improvements)(6077) GC34090 — 2 years Stockton Street Widening - Kettleman Lane to Lodi Ave.(In 2016 Destruction File Box #1 at Lodi Parking Structure) GC34090 — 7 years Stockton Street, 401 No., Nextel (Cell Tower Lease) (In 2016 Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years Street Closures (TR -I) GC34090 — 7 years 2012 and Prior City Hall - Public Works Department Not Applicable Not Applicable 2012 and Prior City Hall - Public Works Department Not Applicable 2013 and Prior City Hall - Public Works Department Not Applicable 1981 and Prior 2011 and Prior 2007 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department City Hall - Public Works Department Street Master Plan — 1984 Citywide Transportation Study (TR-R&S) GC34090 — 7 years Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #1 GC34090 — 2 years 1991 and Prior 2013 and Prior City Hall - Public Works Department City Hall - Public Works Department Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #2 GC34090 — 2rLears Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #3 GC34090 — 2 years 2013 and Prior Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #4 GC34090 — 2 years Surface Water Treatment Project — Certified Payroll & Preliminary Notices -File #5 2013 and Prior City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable 2013 and Prior 2013 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department Not Applicable Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi GC34090 — 2 years Traffic Complaint Procedure (TR -M) GC34090 — 7 years 2003 and Prior City Hall - Public Works Department Not Applicable Transit Safety and Security Plan (In 2016 TRANSIT Destruction Box #1 at Lodi Parking Structure) GC34090 — 2 years 2012 and Prior City Hall - Public Works Department Not Applicable Turner Road, 2101 West (Well 7 Site) — AT&T Wireless Service (In Rebecca's File) GC34090 — 2 years 2001 and Prior City Hall - Public Works Department Not Applicable Verizon Wireless, 114 North Main Street (Water Tower) GC34090 — 2_years 2008 and Prior City Hall - Public Works Department Not Applicable White Slough (WSCF) Digester Painting Project (6250) GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable WSWPCF Lease Agreements 89-98 GC34090 — 2 years 1998 and Prior City Hall - Public Works Department Not Applicable WSWPCF Lease Agreements - lima 91-98 GC34090 — 2 years 1998 and Prior City Hall - Public Works Department Not Applicable r Y&C Transportation Consultants, Inc. GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Integrated Waste Management - Task Force GC34090 — 2 years 2007 and Prior City Hall - Public Works Department Not Applicable Household Hazardous Waste GC34090 — 2 years 2008 and Prior City Hall - Public Works Department Not Applicable First Aid & CPR Training GC34090 — 2 years 2002 and Prior City Hall - Public Works Department Not Applicable Fresno County Disposal Reports GC34090 — 2 years 2005 and Prior City Hall - Public Works Department Not Applicable Diversion Study GC34090 — 2 years 2003 and Prior City Hall - Public Works Department Not Applicable Delta Landscape Management - Outreach Partnership GC34090 — 2 years 2002 and Prior City Hall - Public Works Department Not Applicable Contra Costa County Disposal Reports GC34090 — 2 years 2010 and Prior City Hall - Public Works Department Not Applicable Crane Operator Certificates GC34090 — 2 years 2005 and Prior City Hall - Public Works Department Not Applicable Consultants GC34090 — 2 years 2001 and Prior City Hall - Public Works Department Not Applicable Clean Your Files Day GC34090 — 2 years 2006 and Prior City Hall - Public Works Department Not Applicable Public Works Week GC34090 — 2 years 2004 and Prior City Hall - Public Works Department Not Applicable Central Valley Waste Services - File #1 GC34090 — 2 years 1991 and Prior City Hall - Public Works Department Not Applicable Central Valley Waste Services - Disposal reports GC34090 — 2 years 2013 and Prior City Hall - Public Works Department Not Applicable Central Valley Waste Services - Summary Complaints 2013 and Prior City Hall - Public Works Not Applicable Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi GC34090 — 2 years Central Valley Waster Services - Voucher Program GC34090 — 2 years Buy Recycled GC34090 — 2 years 2011 and Prior Department City Hall - Public Works Department 2005 and Prior California Waste Recovery Systems Disposal Reports GC34090 — 2 years 2013 and Prior Alameda County Disposal Reports GC34090 — 2 years 2002 and Prior Multi -Dwelling Low Volume Rate GC34090 — 2 years Los Angeles County Disposal Reports GC34090 — 2 years 1999 and Prior 2004 and Prior City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable Not Applicable Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Department Not Applicable King County Disposal Reports GC34090 — 2 years Kern County Disposal Reports GC34090 — 2 years Intergrated Waste Management - Board Waste Reduction Awards Program GC34090 — 2 years 2005 and Prior City Hall - Public Works Department Not Applicable 2011 and Prior City Hall - Public Works Department 2001 and Prior City Hall - Public Works Department Not Applicable Not Applicable Intergrated Waste Management - Board Publications GC34090 — 2 years GC34090 — 2 years 2000 and Prior City Hall - Public Works Department Not Applicable 1998 and Prior City Hall - Public Works Department Not Applicable Intergrated Waste Management - Board Agendas/Misc. Information GC34090 — 2 years 2008 and Prior City Hall - Public Works Department Yolo County Disposal Reports GC34090 — 2 years 2009 and Prior City Hall - Public Works Department Not Applicable Not Applicable Department of Conservation Recycling GC34090 — 2 years Waste Oil Recycling GC34090 — 2 years Washco GC34090 — 2 years 2005 and Prior Sacramento County Disposal Reports GC34090 — 2 years 2006 and Prior 2012 and Prior City Hall - Public Works Department Not Applicable City Hall - Public Works Department Not Applicable City Hall - Public Works Department Not Applicable 2010 and Prior San Joaquin County Recycling Market Development Zone GC34090 — 2 years City Hall - Public Works Department 2005 and Prior San Joaquin County Solid Waste - Correspondence GC34090 — 2 years Santa Clara County Disposal Reports GC34090 — 2 years City Hall - Public Works Department 2010 and Prior 2000 and Prior City Hall - Public Works Department City Hall - Public Works Department Not Applicable Not Applicable Not Applicable Not Applicable Solano County Disposal reports GC34090 — 2 years 2012 and Prior City Hall - Public Works Department Not Applicable Stanislaus County Disposal reports GC34090 — 2 years 2009 and Prior City Hall - Public Works Department Not Applicable Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi San Joaquin County Annual Reports GC34090 — 2 years 2011 and Prior City Hall - Public Works Department Not Applicable San Joaquin County Disposal Reports GC34090 — 2 years 2012 and Prior _ City Hall - Public Works Department Not Applicable *In all cases, original plans are maintained. Department Head: Date: I (o City Clerk: T I A &Ct 1 treA Consent is hreby_given to destroy the above -listed records: `City AttotJy: Date: _/ Destruction Completed By: Date: 3 /7/1(40 Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable. retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: City Clerk Date: 1/29/2016 Total No. of Pages: Unknown Proposed Destruction Date: 4/1/2016 Division: Elections and Operations Prepared By: Jennifer Ferraiolo Record Series Title Dates of Records (Same as Retention Schedule) (From and To) OPERATIONS: Storage Box No. City Clerk/City Council Calendars 2013 and prior (GC 34090 et seq. — 2 years) All records listed are currently stored in the City Clerk's Office and/or vaults. Not Applicable City Clerk/City Council Travel (GC 34090 et sea. — 2 years) City Clerk/City Council Departmental Budget Copies (GC 34090 et seq. — 2 years) 2013 and prior 2013 and prior City Clerk/City Council General Correspondence (GC 34090 et seq. — 2 years) City Council Regular / Special Meeting Packets (Available in e -Records) (GC 34090 et sea. — 2 years) Shirtsleeve Session Meeting Packets (Available in e -Records) (GC 34090 et seq. — 2 years) 2013 and prior 2013 and prior 2013 and prior Regular/Special/Shirtsleeve Session Meeting Recording AudioNideo (GC 34090.7 — Current + 3 months) Hardcopy Closed Session Minutes (GC 34090, 34090.5 — 2 years) (Closed Session Minutes Kept Permanently Electronically) Board, Committee, Commission Applications and Correspondence — Selected (GC 34090, 40801— 5 years) Board, Committee, Commission Applications and Correspondence — Not Selected (GC 34090 — 2 years) Legal Advertising/Proof of Publications (CCP 343, 349 et seq., GC 911.2, 34090 — 4 years) 2014 and prior 2013 and prior 2010 and prior 2013 and prior 2011 and prior Attachment A — Form 4 (Authority to Destroy Records) `Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2016AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi Petitions to Legislative Body (GC 6253, 50115 - 1 year) 2014 and prior Public Hearing Notices (GC 34090 - 2 years) 2013 and prior Public Records Act Requests (GC 34090 - 2 years) 2013 and prior Protests from City Council Public Hearings — Water / Wastewater / Electric Utility Rates (GC 34090 - 2 years) 2013 and prior Protests from City Council Public Hearings — All Other (GC 34090 - 2 years) _— 2013 and prior Taxicab/Pedicab Permits (Autos for Hire) (GC 34090 - Termination + 4 years) 2011 and prior Weed Abatement Files (GC 34090- 2years) 2013 and prior ELECTIONS: Election Calendars (GC 34090 - Election + 2 years) 2013 and prior Certificates of Election (GC 34090 - Election + 2 years) 2013 and prior Nomination Papers — Elected and Non -Elected (EC 17100 - Term + 4 years) 2009 and prior Notices and Publications (GC 34090 - Election + 2 years) 2012 and prior Oaths of Office (GC 34090, 29 USC 1113 - Term + 6 years) 2007 and prior Petitions — Initiatives, Recalls, Referendums (EC 14700, 17200, 17400, GC 7253.5, 3756.8 - Election + 8 months) 2014 and prior -. Candidate Statements (GC 34090 - Election + 2 years) 2012 and prior FPPC: Form 460 - Campaign Disclosure Statements, Non -Elected (GC 81009 - Current + 7 years, Elected - Permanent) 2008 and prior Form 460 — Campaign Disclosure Statements, Committees (GC 81009 - Current + 7years) 2008 and prior Form 700 - Statements of Economic Interest — Administration/Employees (FPPC OQpinions - Current + 7 years) 2008 and prior _ Form 700 - Statements of Economic Interest — Elected (GC 81009 - Current + 7 years) 2008 and prior Form 700 - Statements of Economic Interest — Non -Elected (GC 81009 - Current + 7 years) 2008 and prior Form 801 — Gifts to Agency (GC 81009 - Current + 7 years) 2008 and prior Attachment A - Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2016AUTHORITY TO DESTROY OBSOLETE RECORDS.doc Form 802 — Ticket Distribution (GC 81009 — Current + 7 years) City of Lodi 2008 and prior Form 803 — Behested Payment (GC 81009 — Current + 7 years) Form 806 — Appointments (GC 81009 — Current + 7 years) All Forms Not Specified Above - Elected and Non -Elected (GC 81009 — Current + 7 years) Department Head:'- City Clerk: iy►' 2008 and prior 2008 and prior 2008 and prior Date: IP-/fl� Date: Consent is h _b -givenko destroy the above -listed records: *City Attorney. Y-2-0/ Destructi i C mpleted By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2016AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance: with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and. if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Internal Services Date: 1/25/16 Total No. of Pages: Proposed Destruction Date: TBD Division: Finance/Accounting Prepared By: Nancy Spinelli Signature:.��o% L, Location ,�,�, / Box No. Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Payroll Edit Registers 2013-2014 Basement Payroll Check Registers 2013-2014 Basement Wage Attachment Report 2013-2014 Basement Overtime Cards 2009-2010 Basement Daily Timecards 2009-2010 Basement Accounts Payable Final Post 2013-2014 Basement Accounts Payable Payment Register 2013-2014 Basement Accounts Payable Payment Group 2013-2014 Basement Accounts Payable Cash Reauirements 2013-2014 Basement Accounts Payable Posting Edit 2013-2014 Basement Accounts Payable Edit Report 2013-2014 Basement Collectors Daily Report 2013-2014 Basement Misc Journal Entries 2010-2011 Basement Wire Transfers 2011-2012 Basement F&M (Main) Bank Statements 2009-2010 Basement F&M (Payroll) Bank Statements 2009-2010 Basement DB Claims Bank Reconciliation 2009-2010 Basement GB Bragg Activity & Bank Reconciliation 2009-2010 Basement York Ins Sery Activity & Bank Reconciliation 2009-2010 Basement Department Nead. Date: l 2- /Jk Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City Clerk: City of Lodi 11ii t& & Date: e-1111� Consent is hereby given to destroy the above -listed records: *City Attorney: C Destruction Completed By: Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Internal Services Date:1/27116 Total No. of Pages:1 I Proposed Destruction Date: TBD Division: Finance Prepared By:Melinda Wilson [inature: Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Business Tax Applications 2009 & 2010 Finance Basement CIS Daily Postings & Journals July 2008 -June 2010 Finance Basement Service Orders/Utility Contract July 2008 -June 2010 Finance Basement Enforcement Technology Parking Balancing Reports July 2008 -June 2010 Finance Basement Lodi Downtown Business Partnership Collections 2009 & 2010 Finance Basement Miscellaneous Receivables July 2008 -June 2010 Finance Basement Department Head: City Clerk nti„ha )'1. Consent is hereby given to destroy the above -listed records: *City Attorrfey. Destruction Completed By: Date: 4-) Z'7) Ih Date: Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Internal Services Date: Jan. 13, 2016 Total No. of Pages: / • r■ . osed Destruction TBD Division: Risk Mgmt. Prepared By: Kirk J. Evans Signature: ' Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Loc ren ' Box No. GL Claims, Damage - Paid/Denied per GC 34090, GC 25105.5 not to include pollution claims or claims involving minors Prior to Dec. 31, 2010 City Clerk's Offioe` Department Head: City Clerk: Consent is here *City Attor( Destruction Completed By: Th � IA) -given to destroy the above -listed records: Date: ) ) Date: Date:L Walvy), Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS CITY CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Internal Services Date: Total No. of Pages: 1 Proposed Destruction Date: TBD Division: Human Resources Prepared By: Cristina Gonzales Signature: 2 Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Recruitment Examination Files All files prior to December 31, 2012 Basement 221 W. Pine St. Salary Surveys All files prior to December 31, 2013 Basement 221 W. Pine St. Employment Files (Terminations) — Hourly All files prior to December 31, 2009 Basement 221 W. Pine St. Employment Files (Terminations) — Salary All files prior to December 31. 2009 Basement 221 W. Pine St. Employee Rights (Separated Employees) — Misc. All files prior to December 31, 2013 Basement 221 W. Pine St. Employee Rights Separated Employees) — Safety All files prior to December 31, 2010 Basement 221 W. Pine St. Motor Vehicle Pulls All files prior to December 31, 2008 Basement 221 W. Pine St. Department Head: City Clerk: Consent is hereby given to destroy the above -listed records: *City Attorne Destruction Completed By: Date: / 7' Date: al i }) L Date: L' Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Community Development Date: 1/27/16 Total No. of Pages: 1 Proposed Destruction Date: TBD Division: Building, Neighborhood Services, and Planning Prepared By: Kari Chadwick Signature: Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Locati Box No. Copies of: Invoices / Claim Vouchers / Settlements Prior to July 2012 City Hall — CDD CDD — 01 General Office Supply Requests Prior to July 2012 City Hall — CDD CDD — 01 Deposit Receipts Prior to July 2012 City Hall — CDD CDD — 01 Monthly Building Reports Prior to July 2012 City Hall — CDD CDD — 01 Request for leave slips Prior to Jan. 2014 City Hall — CDD CDD — 01 Employee Balance Accrual Worksheets Prior to Jan. 2014 City Hall — CDD CDD — 01 Misc. Correspondence Prior to July 2014 City Hall — CDD CDD — 01 Credit Card Receipts Prior to July 2014 City Hall — CDD CDD — 01 Department Head: City Clerk: Consent is hereby given to destroy the above -listed records: *City Attcfn Destruction Completed By: Date: 1 1)-7 I V) Date: Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED AUTHORITY TO DESTROY OBSOLETE RECORDS CITY CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Electric Utility Date: January 20, 2016 Total No. of Pages: 2 Proposed Destruction Date: TBD Division: Administration Prepared By: Linda Tremble Storage Signature: 1 Ill: Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Location Box No. Payroll Records 2012 i EU / Admin EU -01 Public Power Week Docs 2012 EU / Admin EU -01 Sports Complex Impact Report 2001 EU / Admin EU -01 Safety Clothing Bid 1996 EU / Admin EU -01 Cherokee Lane Economic Incentive Discount Tokay Bowl - closed Teriyaki Plate - closed The Reel Fly Shop - closed 1996 1997 1997 EU / Admin EU -01 Commercial Development Incentive Discount Stogies - open Sunwest Liquors - closed Plug -it Products - open Plummer Pontiac/Cadillac - closed Big 5 Sporting Goods - open Taqueria Jalisco — closed Campbell Grinding — open Hester Grinding — open Dry Creek Rock & Ready Mix - open Fred's Puff & Stuff - closed 1997 EU / Admin EU -01 Core Area Economic Incentive Discount Tom's Used Books - open Hazels/Arch Cafe - closed Hidden Treasures - closed Capri Pizza - closed Cyber Tech - closed Legends - closed Sun Tropri-Cal - closed 1997 EU / Admin EU -01 Applications for Incentive Discount (Not Qualified) F&M Discount Motors - closed Sound Quest Car Audio - open 1998 EU / Admin EU -02 _ Community Benefits Incentive Discount Salvation Army Loel Senior Center 1997 EU / Admin EU -02 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Contracts/Professional Agreements Rising Sun Energy Center - open Energy Solutions - open Energy Doctor, Inc. - closed Resource Action Programs - open Rahus Institute - open 2005 1999 2005 2004 & 2007 2005 & 2006 EU / Admin EU -02 Lodi Community Service Center—Agreement (Donation of one light standard) 1998 2006 EU / Admin EU / Admin EU -02 EU -02 Jaco Environmental, Inc. — Contract (Refrigerator/Freezer Recycling) G*REM Inc (Response to high rate complaint letter) 2000 1999 EU / Admin EU -02 Traffic Signal Conversion Project (News Advisory) Closed Medical Discount Files 2012-2013 EU / Admin EU -02 Denied Medical Discount Applications 2012-2013 EU / Admin EU -02 Verizon — Personal Reimbursement Forms 2013 EU / Admin EU -02 Misc. Bills — Theft Inspections 2011-2013 EU / Admin EU -02 Supply Invoices & Receipts 2012-2013 EU / Admin EU -02 Ricoh Copier Invoices 2013 EU / Admin EU -02 Miscellaneous Invoices 2011-2012 EU / Admin EU -02 Uniform Reporting 2012-2013 EU / Admin EU -02 Closed Purchase Orders 2013 EU / Admin EU -02 Liquidated Purchase Orders 2013 EU / Admin EU -02 Tree Trimming Reports 2012-2013 EU / Admin EU -02 Department Head: City Clerk: Date: i z& -E(46 Date: t I f to Consent is hereb given to destroy the above -listed records: *City Attorne f Date: dc(-42-a/Ce, Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED JAN 26 AUTHORITY TO DESTROY OBSOLETE RECORDS CITY CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Fire Date: 1/21/16 Total No. of Pages: Proposed Destruction Date: TBD Division: Administration Prepared By: Cari Shates Slgnatur2, Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Fire Prev. Inspections UFC103.34 2010 -2012 Fire Admin 1 Weed Abatement GC34090 2008 -2012 Fire Admin 1 Fire Prev. Inspections UFC103.34 2008 - 2012 Electronic N/A Department Hea City Clerk: Date: S4 Date: Consent is hereby given to destroy the above -listed records: II *City Attorny Date:16G1(to Destruction Completed By. Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEI VEO JAN 2 2�« AUTHORITY TO DESTROY OBSOLETE RECORDS UtTY e[EV The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and. if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Library Date: January 27, 2016 Total No. of Pages: 1 Proposed Destruction Date: By April 1, 2016 Division: Library Prepared By: M. Ditmore Sig • <ir � _ Record Series Title (Same as Retention Schedule) Dates of Records From and To) FY 2013 Storag4-Location Admin Office File Cabinet Box No. N/A Copies of vendor invoices Room Reservations FY2013 Admin Office File Cabinet N/A i Department Head: City Clerk: CM .t A kzi, yrs. 2i1,AnALx2o Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: I. ?i1 Date: it 4. Date: L 'ia Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Departm nt: In Il O— Date: ,'^) Total No. of Pages: ` Proposed Destruction Date: TBD Division: q _ \ityvn1 c„ o Prepared By: Signature Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Locatio Box No. a O ( 0 2D C. z, 4 1.3.41,Zaici,.'5 ),Die NAvyfyA sIfyl 4� Ai- I Ai - S 9 0oct•frwhc i c 9. -009 ,,, 4-I 4.5 900' used log( a oo'9 II -I ( Pc. 5 ,.0) U VI iv-I-e.e4 wills .O rD of 4"I A•5 f11 -S),3-DeG01b ii 1 a /4.s ('c' J 7/(c , a() ( 0 m--7_ 3 4,5 L; Cr)," AV, cht 9DIU A -L j+9 ,a.s Department Head: (8>---&____J 1 City Clerk: Consent is hereby given to destroy the above -listed records: Date: Date: *City Attorney: Date: c3.41 /y Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Police Date: 01/13/16 Total No. of Pages: 1 Proposed Destruction i J Date: TBD Division: Records Prepared By: H. Kirschenman Sig atr ---- Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Traffic Citations 2013 and prior LPD Records Arrest/Booking Sheets 2009 and prior LPD Records Statistical Reports (UCR) 2013 and prior LPD Records Permits -Permit Applications (massage, card room, peddler, solicitor, tow truck, concealed weapons, pawnbroker, secondhand dealer, etch 2013 and prior LPD Records Subpoenas 2013 and prior LPD Records Arrests -11357 & 11360 H&S 2013 and prior LPD Records Sealed-Adult/Juvenile reports Destruction Date 2015 and prior LPD Records Records related to deceased persons (not including homicide victims) Date of Death 12-2014 and prior LPD Records C -Pouches Misdemeanor arrest date 2005 and prior LPD Records Live Scan Billing Records 2013 and prior LPD Records In -Custody & Out -of -Custody Lists 2014 and prior ,,--1 LPD Records Department Head: I PL) City Clerk: Consent is hrsreb ■ iveii to destroy the above -listed records: *City Atto ney: Destruction Completed By: Date: e)12 -37E Date: 011k)1� Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed_ Department:") nil, y Date:,Total /�7/I t No. of Pages: I Proposed Destruction Date: TBD Division:,Prepared l't7 ►Fe5 � ' dr 741-,,,z.5.- By: - iv 1-' di -70,,i r, 1 d' . i7 Signature: . - /�' Record Series Title jSame as Retention Schedule) Dates of Records (From and To) Storage Lo - arr Box No. AvG n 1'v] / 'wfiirnox L /,///o - /1/1/1 TA P/c /L'o, �or4e.tvr-e / I■ /i5 - / // /r A-/1= F%!e _ss_e-r ill COrmarrf` IC",/Gf ////oi-,%i/06 $j00dro.G �.arr•►5•, Pa,..nfree d H -n+ 1///i3 .-1/r// N r•rr‘144:er...treinj" Palo i? 51-,;‘,2_,r /////a-- I///13 7+r,F- i3O. 7:4.r Rave ►v -e r/ary 1///13-- I//// L/ I#rrr€, 4.the AC•!c /f.. -eel Bte.I,rmv. j /,//13 -I/i 1 / 41 p ?e Ave,ni ,dnf Pogo an.. t re l/ f Vibe? - ib/// ,c /C goy Ai Peat:wo A Icy ®A -sear 1 // /r - / /r //3 Ici <e gee 01 1.. - l Department Head: /6( City Clerk: Consent is hereby_given to destroy the above -listed records: *City Attor e Date:n'2-61(... Date: t) 1_ Date: / / ' . • . Destruction Completed By: Printed Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. p ment: �1� C� Dal // / ' ((� Pr pared By: Total No. of pages: 1 Signature: Proposed Destruction Date: TBD Di lion: , 11 Record Series itle (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. ,,21/ 2/ q 1e ao/la; o /2. A IA 4,i / 20/z 1) ff � Department Head: City Clerk: . 2-�n,24.,t Consent is hereby given to destroy the above -listed records: Date b/Z71 , Date: a11 *City Attorney: i Date: (-''/ 47 '/c o Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. RECEIVED City of Lodi FE y 0 6 rel AUTHORITY TO DESTROY OBSOLETE RECORDS C I T Y CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Police Date: 01/27/16 1 Total No. of Pages: Proposed Destruction Date: TBD Division: Administration Prepared By: Paula O'Keefe Si : • to ! 1=♦i Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storag - L • i • Box No. GC 34090 — Departmental Budget Copies 2001-2003, 2003- 2005, 2011-2012, 2012-2013 Police Administration Management Analyst office CCR14311 — Workers Compensation (Departmental Copies/non-working files) 2009, 2010, 2011, 2012 Police Administration Management Analyst office GC34090 Grant — COPS Application 2008 Police Administration Management Analyst office GC34090 Federal Block Grant 2003, 2004, 2005, 2006, 2007 Police Administration Management Analyst office Department Head: City Clerk: Consent is hereby given to destroy the above -listed records: *City Attorne (( } Destruction Completed By: Datea"Z6' Date: Date'k/Wir Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with t City's Records Management Program Policy and Procedures and with applicable fkc e JERK state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. r Department: PRCS Date: ' January 11, 2016 Prepared By: Terri Lovell-l�l�,,,�, Total No. of Pages: 2 , Proposed Destruction Date: TBD Division: Administration Signature: Location • Box No. Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Revenue Recap Deposits (CG34090 — 2 yrs.) 1993-1994 PRCS Administration 1 Claim Vouchers (CG34090 — 4 yrs.) 1989-1994 PRCS Administration 1 Revenue Reports (CG34090 — 2 yrs.) 1989-1994 PRCS Administration 1 PERS Eligibility Reports (CG34090 — 2 yrs.) 1998-1999 PRCS Administration 2 Budget Reports (CG34090 — 1 yr.) 1986-1991 PRCS Administration 2 LUSD Correspondence (CG34090d — 2 yrs.) 1987-1992 PRCS Administration 2 Budget Review (CG34090 — 1 yr.) 1988 PRCS Administration 3 BOBS Claim Vouchers (CG34090 — 4 vrs.) 1996-2002 PRCS Administration 3 Payroll Change Notice Copies (CG34090 — 2 yrs.) 2001 1987-1988 PRCS Administration PRCS Administration 3 4 Arts Commission Budget (CG34090 — 1 yr.) DOL Working Minor Report (CG34090 — 2 yrs.) 2003-2004 PRCS Administration 4 Park Ordinances Copies (CG34090(d) - 1986 PRCS Administration 5 Personnel Action Forms (CG34090 — 2 yrs.) 1987-1994 PRCS Administration 5 Self-insured Claim Forms (CG34090 — 5 yrs.) 1992-1995 PRCS Administration 5 Workers Comp Claim Forms Copies (CCCR 14311) 1992-1995 PRCS Administration 6,7 Accident Reports (29 CFR 1904.2 — 7 vrs.) 1963-1999 1987-1990 PRCS Administration PRCS Administration _ 6,7 8 Special Allocations (CG34090 — 4 yrs.) Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. Certificates of Insurances (CG34090 ) City of Lodi 1987-1990 PRCS Administration Department Head: je72f , c I Ill ' r` City Clerk: 8 Consent is hereby -given to destroy the above -listed records: *City Attoirne Destruction Completed By: • Date: /2/7//‘ Date:2411a_ Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEI .'.' AUTHORITY TO DESTROY OBSOLETE RECORDS CI Tr CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Public Works- MUS Date: 1/28/2016 Total No. of Pages: 1 Proposed Destruction Date: Division: Administration Prepared By: Tosha Bone Signature: jlj n ' r� Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. State of CA- Air Board Grant Application GC34090 — CL + 5 2007 Storage Room — MSC 1 Job Announcements- Recruitment GC12946 CL + 3 1994-2009 Storage Room — MSC 1 Sale of obsolete water inventory items GC34090 AU + 4 1999 Storage Room — MSC 1 Specs for bids: Animal Control Truck GC34090 CU + 2 1991 Storage Room — MSC 1 Specifications for bids: Backhoe GC34090 CU + 2 1991 Storage Room — MSC 1 Vehicle Maintenance Logs GC34090 L + 2 1991 Storage Room — MSC 1 Pump Operation records: Well sites, levels, & readings GC34090 CU + 2 Maintenance & Operations, Service Rainfall Record GC34090 CL + 2 1994 1983-1984 Storage Room — MSC ._ 1 Storage Room — MSC 1 Street Sweeper Lease with FMC (DMV info., rental agreement, invoices) Transportation Agreement CCP337 T + 4 1989, 1991-1999 Storage Room — MSC 1 _ Interview Packets- Recruitment GC12946 CL +3 j 2007-2010 L Storage Room — MSC 2 Department Head: C -Q City Clerk: CA(,yu1Y\ ?r-e-AAILLizr& Consent is hereby given to destroy the above -listed records: City Attorne : Destruction Completed By: Date: / • 2, Date: ?II 11 Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORD°. ITP The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Public Works Department Date: January 28, 2015 Total No. of Pages: 2 Proposed Destruction ate: TBD Division: Fleet Services Prepared By: Si rtaiture: Michelle Niemantsverdriet �,,��� Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storag�'Cocati Box No. Fleet Finance Monthly Reports 7/1995-6/2007 Fleet Mezzanine 2016 A -L (12) Employee Time Cards 7/1995-6/2004 Fleet Mezzanine 2016 M -U (9) Fleet Work Orders 6/1989-6/2004 Fleet Mezzanine 2016 V -Z (4) 2016 AA1-AA13 (13) Department Head: City Clerk: Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: /'• 29 Date: a'I l `I L Date: q/W,)-0/ Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECORDS RETENTION SCHEDULE DEPARTMENT: Fleet Services Records Series Title Legal Retention Staff Recommended Retention Citation Description Fleet Monthly Finance Reports CU + 2/AU + 3 7y ears GC34090; CCP 337 Finance Reports on Labor/Parts/Oil/ Carwash/Fuel/Invoices/Claims Employee Time Cards AU + 6 10 years GC34090 Employee Time Cards Fleet Work Orders Life + 2 10 Years None Listed Equipment Work Orders - Write up of maintenance or repairs needed Attachment A — Form 2 (Records Retention Schedule Form)