HomeMy WebLinkAboutAgenda Report - March 16, 2016 C-08CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
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AGENDA TITLE: Accept Improvements Under Contract for Northern Plume Monitoring Well
Installation Project and Adopt Resolution Appropriating Funds ($30,000)
MEETING DATE: March 16, 2016
PREPARED BY: Interim Public Works Director
RECOMMENDED ACTION:
Accept improvements under contract for Northern Plume Monitoring
Well Installation Project and adopt resolution appropriating funds, in
the amount of $30,000.
BACKGROUND INFORMATION: At the December 17, 2014 City Council meeting, the contract was
awarded to Applied Water Resources, of Alameda, in the amount of
$169,900. The contract has been completed in substantial
conformance with the plans and specifications approved by City Council.
The Lodi Northern Plume — Hydrogeology and Groundwater Monitoring, Proposed Northern Plume
Monitoring Well Location Technical Memorandum was prepared in June 2014 by Langan Treadwell Rollo
and submitted to the Regional Water Quality Control Board (RWQCB) for review and approval. The
technical memorandum discussed past investigations in the Northern Plume area and proposed the
location for the first monitoring well in the Northern Plume area.
Following installation of the new monitoring well, a quarterly monitoring schedule will be implemented for
the Northern Plume that will add to the monitoring program being conducted in the Central, Southern,
and Western plume areas. The Northern Plume monitoring program will allow the City to track the PCE
and TCE plume migration. This information will guide future remediation efforts, if necessary.
The driller encountered difficulty while installing the well casings which caused a temporary suspension
of work while a resolution was determined and submitted to RWQCB and San Joaquin County Public
Health Services for approval. Once approved by both agencies, the work was completed per contract
requirements on January 11, 2016. The final contract amount is $226,210.15. The difference between
the original contract amount and the final contract amount was due to two change orders. Change Order
No. 1 included additional well drilling depth and sampling required by RWQCB due to data results
gathered from test hole borings ($26,825.00). Change Order No. 2 included changes in the well
configuration which required redesign and remediation measures to the well ($28,710.00). The
requested appropriation is to cover Change Orders No. 1 and No. 2 and staff costs associated with the
additional work.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
APPROVE
hT chwa.a' 14 Manager
K:\WP\PROJECTS\WATER\PCE,TCE\Northern\NorthMonitorWelllnstall\CAccept Northern Plume Monitoring Well Project doc 3/3/16
Accept Improvements Under Contract for Northern Plume Monitoring Well Installation Project and Adopt Resolution Appropriating Funds ($30,000)
March 16, 2016
Page 2
FISCAL IMPACT: There will be quarterly monitoring and reporting costs (approximately
$4,500 annually) associated with the new facility.
FUNDING AVAILABLE: Requested appropriation:
Northern Plume (59399000.77020): $30,000
CO -0 -A -A -
Jordan Aydrs v /
Deputy City Manager/Internal Services Director
Prepared by Gary Wiman, Construction Project Manager
CES/GW/tdb
cc: City Engineer/Deputy Public Works Director
CLQ
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Charles E. Swimley, Jr.
Interim Public Works Director
K:\WP\PROJECTS\WATER\PCE,TCE\Northern\NorthMonitorWelllnstall\CAccept Northern Plume Monitoring Well Project.doc 3/3/16
2/23/2016
1. AA#
2. JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
TO
3. FROM:
Internal Services Dept. - Budget Division
Rebecca Areida-Yadav
5 DATE:
4. DEPARTMENT/DIVISION: Public Works
6._REQUEST ADJUSTMENT OF_APPROPRIATION_AS. LISTED BELOW
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
593
32205
Fund Balance
$ 30,000.00
B.
USE OF
FINANCING
593
59399000
77020
Capital Projects
$ 30,000,00
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract change order with Applied Water Resources for the Northern Plume Monitoring Well project.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date:
Department Head Signature:
Res No;
Attach copy of resolution to this form.
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation,
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2016-39
A RESOLUTION OF THE LODI CITY COUNCIL APPROPRIATING
FUNDS FOR THE NORTHERN PLUME MONITORING WELL
INSTALLATION PROJECT
WHEREAS, at the December 17, 2014 City Council meeting, the contract for the
Northern Plume Monitoring Well Installation Project was awarded to Applied Water Resources,
of Alameda, in the amount of $169,900; and
WHEREAS, the contract has been completed in substantial conformance with the plans
and specifications approved by City Council; and
WHEREAS, the difference between the original contract amount and the final contract
amount was due to two necessary change orders; and
WHEREAS, the appropriation is to cover Change Orders No. 1 and No. 2 and staff costs
associated with the additional work; and
WHEREAS, staff recommends that the City Council appropriate funds in the amount of
$30,000 for the Northern Plume Monitoring Well Installation Project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
appropriate funds in the amount of $30,000 to cover Change Orders No. 1 and No. 2 for the
Northern Plume Monitoring Well Installation Project.
Dated: March 16, 2016
I hereby certify that Resolution No. 2016-39 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 16, 2016, by the following vote:
AYES: COUNCIL MEMBERS – Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS – None
ABSENT: COUNCIL MEMBERS – None
ABSTAIN: COUNCIL MEMBERS – None
C:1)9tA&A4—. �--0J
4_,ENNIFERWI, FERRAIOLO
City Clerk
2016-39