HomeMy WebLinkAboutAgenda Report - March 16, 2016 C-04TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
c- 4
AGENDA TITLE: Adopt Resolution Awarding Contract to Cintas Corporation No. 3, of Stockton, for
Rental and Cleaning of Uniforms for Certain Field and Warehouse Employees
($71,995)
MEETING DATE: March 16, 2016
PREPARED BY: Interim Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract to Cintas Corporation No. 3, of
Stockton, for rental and cleaning of uniforms for certain field and
warehouse employees, in the amount of $71,995.
BACKGROUND INFORMATION: A uniform service has been used for the rental and cleaning of
uniforms for certain field and warehouse employees since 1992.
The current contract expires on June 30, 2016.
The new contract will again include uniforms for the Facilities Services, Fleet Services, Streets,
Water/Wastewater, and Parks, Recreation and Cultural Services division employees, as provided in the
memorandums of understanding. Seat covers, rags, towels and floor mats used in the Fleet Services
and Parks Equipment Maintenance shops will also be part of this contract. The contract will be for two
years with options for three one-year extensions, if mutually agreeable.
The specifications were approved on January 6, 2016. The City issued five bid packets and received the
following bid on February 10, 2016:
Bidder Location Bid
Cintas Stockton $ 71,994.64*
* Corrected total
FISCAL IMPACT: The uniform service contract is an annual budgeted expense.
FUNDING AVAILABLE: Uniforms and other items are budgeted in the appropriate operating budgets
(10051000, 65055000, 30156001, 53053001, 53053003, 56052001,
56052005, 20071402, 20072001, 20072202).
Jordan Ayers
Deputy City Manager/Internal ervices Director
Prepared by Rebecca Areida-Yadav, Management Analyst
Attachment
APPROVED:
Charles E. Swimley, Jr.
Interim Public Works Director
, City Manager
K:\WP\COUNCIL\2016WwardUniform2016-18 doc 3/7/2016
UNIFORM RENTAL SERVICES
2016-2018 CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and "CINTAS CORPORATION NO. 3", herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents, on file in the Public Works
Department, which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents,
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials except
such as are mentioned in the specifications to be furnished by the City, necessary to construct
and complete in a good workmanlike and substantial manner and to the satisfaction of the City
the proposed improvements as shown and described in the Contract Documents which are
hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - Deleted
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
R:\GROUP\UNIFORMS12016-2018\Uniform Contract 2016-2018.doc 4.1 2/10/2018
BID PROPROSAL ITEMS
BID ITEM 1. SHIRTS
BID ITEM TYPE, DESCRIPTION
65/35 POLO PIQUE SHORT SLEEVE
65/35 POLYESTER/COTTON SHORT SLEEVE
BUTTON UP SHIRTS WITH POCKET (15)
(MICROPATTERN)
LONG SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT,
WITH POCKET (KHAKI, BLUE, ETC)
SHORT SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT,
WITH POCKET (KHAKI, BLUE, ETC)
LONG SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT,
ORANGE IN COLOR, WITH POCKET
SHORT SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT,
ORANGE IN COLOR, WITH POCKET
Column A
UNIT COST
PER WEEK
(1 unit= 5
Items/week)
$2.981
$2.013
$2.013
$2.013
$2.013
Column B
EMPLOYEE COUNT
14
LONG SLEEVE 65/35
POLYESTER/COTTON BLEND
BUTTON UP DRESS SHIRT
MAKE UP CHARGES FOR SEASONAL
CHANGES (IF ANY) PER ITEM
TOTAL BID ITEM 1.
PER WEEK
$2.013
$2.805
$1.529
5
8
25
16
15
8
BID ITEM COST PER
WEEK
(Column A x Column B)
$41.73
$10.07
1
$16.10
$50.33
$32.21
$30.20
$22,44
$N/A
$203.08
R:\GROUP UNIFORMS\2016-2018\Uniform Contract 2016-2018.doc 4,2 2/10/2016
BID ITEM 2. PANTS
BID ITEM TYPE, DESCRIPTION
14.5 OZ. PRE-SHRUNK COTTON
DENIM JEANS
PANTS 65/35 POLY/COTTON
PANTS 65/35 POLY/COTTON
CARGO
SHORTS POLY/COTTON
CARGO
TOTAL BID ITEM 2.
PER WEEK
Column A
UNIT COST
PER WEEK
(1 unit= 5
Items/week)
Column B
EMPLOYEE COUNT
$3.256
$2.299
$3.586
$3.586
56
9
21
14
BID ITEM COST PER
WEEK
(Column A x Column B)
$182.34
$20.69
$75.31
$50.20
$328.54
BID ITEM 3. JACKETS & COVERALLS
BID ITEM TYPE AND
DESCRIPTION
WAIST LENGTH JACKET 65/35
POLY/COTTON TWILL,
QUILTED LINING.
TWO (2) JACKETS PER
EMPLOYEE
TOTAL BID ITEM 3.
PER WEEK
BIDDERS
DESCRIPTION
& ITEM NUMBER
JACKET
ITEM 677
Column A
UNIT COST
PER WEEK
(1 unit= 5
Itemslweek)
$.872
Column B
EMPLOYEE
COUNT
8
BID ITEM COST PER
WEEK
(Column A x Column B)
$6.98
$6.98
R:\GROUP\UNIFORMS\2016-2016\Unlform Contract 2016-2018.doc
4.3
2/10/2016
BID ITEM 4. FLOOR MATS, RAGS, & MISCELLANEOUS
ITEM TYPE,
DESCRIPTION
RAGS, 18X18 WIPERS
(BAG OF 25)
BAR TOWELS (BAG OF 25)
BIDDERS
DESCRIPTION
COTTON SHOP
TOWEL
ITEM 5160
TERRY TOWEL
ITEM 2700
3X5 FLOOR MATS, WEEKLY
CHANGE CONSISTS OF 3X5
COLLECTION OF FLOOR MAT
MATS AND DELIVERY
4X6 FLOOR MATS, WEEKLY
CHANGE COSISTS OF
COLLECTION OF FLOOR
MATS AND DELIVERY
3X10 FLOOR MATS, WEEKLY
CHANGE CONSISTS OF
COLLECTION OF FLOOR
MATS AND DELIVERY
2X3 FLOOR MAT, WEEKLY
CHANGE CONSISTS OF
COLLECTION OF FLOOR
MATS AND DELIVERY
DRY MOP 36"
TOTAL BID ITEM 4.
PER WEEK
4X6
MAT
3X10
MAT
2X3
MAT
36" MOP
UNIT COST
PER WEEK
(1 unit= 5
Items/week)
$1.525
$3.20
$2.038
UNIT
COUNT
TOTAL COST
COUNT TIMES
UNIT COST
8 $12.20
4
18
$12.80
$36.68
$2.517
$2.996
12
6
$30.20
$17.98
$1.75
$.968
1
$1.75
1
$.97
$112.58
R:\GROUP\UNIFORMS\2016-2018\Uniform Contract 2016.2018,doc 4.4 211012016
BID ITEM 5. PATCHES & EMBROIDERING
ITEM TYPE,
DESCRIPTION
SUPPLY AND ATTACH PUBLIC
WORKS AND/OR PARKS
DEPARTMENT SHOULDER PATCH
SUPPLY AND ATTACH NAME PATCH
COST TO EMBROIDER "CITY OF LODI
AND EMPLOYEE NAME ON POLO
SHIRTS
TOTAL BID ITEM 5.
*One Time Service Only;
Not a weekly item.
BIDDERS
DESCRIPTION
UNIT COST
PER WEEK
(1 unit= 5
Items/week)
UNIT
COUNT
$3.50
$1.529
$3.50
704
704
TOTAL COST
COUNT TIMES
UNIT COST
$2,464.00
$1,076.42
209
$731,50
$4,271.92
R,\GROUP\UNIFORMS\2016-2018\Uniform Contract 2016-2018.doc 4.5 2/10/2016
BID PROPOSAL TOTALS
ITEMS 1, 2, 3, 4 and 5.
TOTAL BID ITEM 1. PER WEEK
TOTAL BID ITEM 2. PER WEEK
TOTAL BID ITEM 3. PER WEEK
TOTAL BID ITEM 4. PER WEEK
$203.08
SUBTOTAL ITEMS 1, 2, 3, & 4
SUBTOTAL WEEKLY COST
TOTAL BIENNIAL COST (WEEKLY COST X 104)
SALES TAX (IF APPLICABLE)
TOTAL BID ITEM 5. (ONE TIME ONLY)
GRAND TOTAL
(TOTAL BIENNIAL COST PLUS TOTAL BID ITEM 5.)
$328.54
$6.98
$112.58
$651.18
$651.18
$67,722.72
N/A
$4,271.92
$71,994.64
OPTIONAL BID ITEM (Not Counted in Bid Total)
ITEM TYPE,
DESCRIPTION, &
APPROX. COUNT
BIDDERS
DESCRIPTION
UNIT COST PER
WEEK
UNIT COUNT
TOTAL COST PER
WEEK
ANSI CLASS 2 HIGH
VISIBILITY SHORT
SLEEVE WORK SHIRT
ITEM 65386
$.85
15
$12.75
ANSI CLASS 2 HIGH
VISIBILITY LONG
SLEEVE WORK SHIRT
ITEM 65386
$.85
16
15
16
$13.60
ANSI CLASS 3 HIGH
VISIBILITY SHORT
SLEEVE WORK SHIRT
ITEM 65418
$.90
$13.50
ANSI CLASS 3 HIGH
VISIBILITY LONG
SLEEVE WORK SHIRT
ITEM 65418
_
$.90
$14.40
R:\GROUP\UNIFORMS\2016-20181Unlform Contract 2016-2018 doc 4.6
2/10/2016
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VII — Deleted
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS JULY 1, 2016 THROUGH JUNE 30, 2018.
BY MUTUAL AGREEMENT, THE CITY AND THE CONTRACTOR MAY ENTER INTO THREE
(3) ONE YEAR ENTENSIONS.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Title
(CORPORATE SEAL)
By:
Date:
Attest:
Stephen Schwabauer
City Manager
Jennifer M. Ferraiolo
City Clerk
Approved as to form:
Janice D. Magdich
City Attorney
R:\GROUP\UNIFORMS\2016-2018\Uniform Contract 2016-2018.doc 4.7 2/10/2016
RESOLUTION NO. 2016-37
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR RENTAL AND CLEANING OF UNIFORMS FOR
CERTAIN FIELD AND WAREHOUSE EMPLOYEES TO
CINTAS CORPORATION NO. 3, OF STOCKTON
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on February 10, 2016, at
11:00 a.m.. for the for rental and cleaning of uniforms for certain field and warehouse
employees, as described in the specifications therefore approved by the City Council on
January 6, 2016; and
WHEREAS, said bid has been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder Bid
Cintas Corporation No. 3 $71,994.64*
*Corrected Total
WHEREAS, staff recommends that the City Council award the contract for rental and
cleaning of uniforms for certain field and warehouse employees to Cintas Corporation No. 3, of
Stockton, in the amount of $71,995.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for rental and cleaning of uniforms for certain field and warehouse employees to
Cintas Corporation No. 3, of Stockton, California, in the amount of $71,995; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City.
Dated: March 16, 2016
I hereby certify that Resolution No. 2016-37 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 16, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JENIFER FERRAIOLO
City Clerk
2016-37