HomeMy WebLinkAboutAgenda Report - March 2, 2016 I-05CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA ITEM
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AGENDA TITLE: Adopt Resolution Approving Amendments to the Job Description and Salary
Range of City Planner and Approving the Reclassification of One Senior Planner to
City Planner
MEETING DATE: March 2, 2016
SUBMITTED BY: Human Resources Manager
RECOMMENDED ACTION:
Adopt Resolution Approving Amendments to the Job Description
and Salary Range of City Planner and Approving the
Reclassification of One Senior Planner to City Planner
BACKGROUND INFORMATION: The Human Resources Division received a request to conduct a
classification study for a Senior Planner in the Community
Development Department. Human Resources staff conducted a
classification study and recommends amendments to the City
Planner job description and salary range and the subsequent reclassification of one Senior Planner to
City Planner.
The study concluded that the incumbent has been performing higher level work, over a significant period
of time, above the current job classification of Senior Planner. The scope of responsibility and higher
level duties as defined in the City Planner job description more accurately reflect the work currently being
performed by the Senior Planner.
Staff requests that Council approve the amendments to the job description, salary range and
reclassification of one Senior Planner to City Planner, retroactive to June 8, 2015.
The proposed salary range for the City Planner is $86,605.37 to $105,511.92, which is equivalent to the
Building Official and the Neighborhood Services Manager. Staff met and conferred with LCMMA and
they concur with the amendments to the job classification and salary range and further concur with the
reclassification of one Senior Planner to City Planner.
The approximate increase for Fiscal Year 2015/16 is $7,500.
FISCAL IMPACT: The fiscal impact in FY 2015/16 would be approximately $7,500.
FUNDING AVAILABLE: Increased expenses will be absorbed within existing appropriations.
Ade re Post, Human Resources Manager
Jordan Ayers, Deputy City Manage
al Services Director
APPROVED:
Step n Schwaba , City Manager
CITY OF LODI July 18, 2001
Updated March 2016
CITY PLANNER
Job descriptions are intended to present a broad and general range of duties which
includes, purpose, responsibilities, and scope of work. Job descriptions are not
intended to reflect all duties performed within the job.
DEFINITION
Under general direction, plans, organizes, and directs the activities of the Planning
division within the Community Development Department. To plan, organize, supervise,
review, and participate in the work of professional, technical, and clerical subordinates
engaged in current or advanced planning, and performs highly responsible and complex
staff assistance to the Community Development Director.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the Community Development Director.
Receives general direction from higher level personnel. Responsibilities include direct
and indirect supervision over professional, technical and clerical planning personnel.
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
Develop and implement the division goals, objectives, policies and priorities;
Direct, coordinate, review, and participate in the work of professional and technical
employees in data collection, analysis, plan formulation, and implementation of a wide
variety of planning, zoning and environmental review activities;
Supervise, direct, and coordinate either the City's current and/or advanced planning
programs; Supervise, direct and coordinate special planning, zoning, and environmental
studies; prepare reports and findings;
Personally perform most complex and sensitive planning work;
Make recommendations on development permits, use permits, variance; tentative tract
maps, -planned development permits, as well as other zoning applications;
Represent the Planning Division at the public meetings, and present planning and
zoning matters to the City Council, Planning Commission, and citizen committees as
required; Prepare and present Planning Commission and City Council communications,
reports and presentations; Act as lead Community Development staff member at
Planning Commission meetings.
FLSA Status: Exempt
1
CITY OF LODI
City Planner
Page 2 of 3
Administer the General Plan; Coordinate planning activities with other City departments,
and outside agencies as required; Meet with and advise developers regarding
development applications and processes: explain purposes, regulations, and directives
of accepted development practices;
Prepare and administer the planning budget;
Supervise, train, and evaluate professional, technical, and clerical staff;
May act in the absence of the Community Development Director;
Perform other duties related duties as gned.to the operation of the department and
the City including additional duties that enable the department and City to meet the
diverse needs of its community.
MINIMUM QUALIFICATIONS
Knowledge of:
Principles and practices of comprehensive urban planning; zoning and public
administration;
Applicable Federal, State and municipal planning laws and regulations, including
applicable environmental laws and requlations;
Recent developments, current literature, and informational sources in the field of
planning and zoning;
Research methods and techniques;
Statutes related to general plans, environmental matters, zoning, and land division;
Principles of organization, administration, budget, and personnel management
Principles and practices of management and supervision;
Principles and techniques involved in the development and maintenance of a
comprehensive General Plan.
Ability to:
Plan the work of professional and technical staff in compilation of technical and
statistical data, research, and the preparation of plans and technical papers;
Establish and maintain effective working relationships with the public and other City
personnel;
CITY OF LODI
City Planner
Page 3 of 3
Communicate effectively, orally, and in writing;
Prepare and analyze planning studies and communicate findings of these studies in an
understandable manner;
Supervise, train, and evaluate professional, technical, and clerical staff.
EXPERIENCE AND EDUCATION
Any combination of experience and education that would likely produce the qualifying
knowledge and ability. A typical combination is:
Experience:
Five years of responsible experience in the field of urban and environmental planning,
including supervisory experience.
Education:
Equivalent to a Bachelor's Degree from an accredited college or university with major
coursework in urban or regional planning, economic or community development, or
related field considered useful in urban planning.
LICENSES AND CERTIFICATES
Possession of a valid Driver's License issued from the California Department of Motor
Vehicles.
WORKING CONDITIONS
Work is generally performed indoors; but may require field work for site review. May be
exposed to safety hazards including, fumes or odors, dust or gases, chemicals, toxic
materials, oil, and a variety of mechanical machinery.
PHYSICAL DEMANDS
Essential functions may require maintaining physical condition necessary to see well
enouqh to read, write and make observations; hear well enough to converse on the
radio, telephone and in person; bodily mobility to occasionally walk, bend, kneel, reach,
stand, crouch, operate office equipment requiring repetitive hand movement and fine
coordination including use of a computer keyboard; to verbally communicate to
exchange information; and intermittently sit while working and operating vehicles and/or
equipment. May be required to work nights or weekends as needed.
*FLSA Status: Exempt
RESOLUTION NO. 2016-34
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
AMENDMENTS TO THE JOB DESCRIPTION AND SALARY
RANGE OF CITY PLANNER AND APPROVING THE
RECLASSIFICATION OF ONE SENIOR PLANNER
TO CITY PLANNER
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the amendments to the job description for the position of City Planner attached
hereto as Exhibit A; and
BE IT FURTHER RESOLVED that the salary range for City Planner is hereby
approved and shall be as follows:
Classification
City Planner
Step A
Step B
$86805.37
$91144.88
Step C Step D I Step E _
$95702.39 $100486.82 $105511.92
BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve
the reclassification of one Senior Planner to City Planner.
Dated: March 2, 2016
I hereby certify that Resolution No. 2016-34 was passed and adopted by the Lodi
City Council in a regular meeting held March 2, 2016 by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi,
and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
T. 2r- -t1i &
JENNIFEM. FERRAIOLO
City Clerk
2016-34
EXHIBIT A
CITY OF LODI July 18, 2001
Updated March 2016
CITY PLANNER
Job descriptions are intended to present a broad and general range of duties which
includes, purpose, responsibilities, and scope of work. Job descriptions are not
intended to reflect all duties performed within the job.
DEFINITION
Under general direction, plans, organizes, and directs the activities of the Planning
division within the Community Development Department. To plan, organize, supervise,
review, and participate in the work of professional, technical, and clerical subordinates
engaged in current or advanced planning, and performs highly responsible and complex
staff assistance to the Community Development Director.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from higher level personnel. Responsibilities include direct
and indirect supervision over professional, technical and clerical planning personnel.
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
Develop and implement the division goals, objectives, policies and priorities;
Direct, coordinate, review, and participate in the work of professional and technical
employees in data collection, analysis, plan formulation, and implementation of a wide
variety of planning, zoning and environmental review activities;
Supervise, direct, and coordinate the City's current and/or advanced planning programs;
Supervise, direct and coordinate special planning, zoning, and environmental studies;
prepare reports and findings;
Personally perform complex and sensitive planning work;
Make recommendations on development permits, use permits, variance; tentative tract
maps, planned development permits, as well as other zoning applications;
Represent the Planning Division at the public meetings, and present planning and
zoning matters to the City Council, Planning Commission, and citizen committees as
required; Prepare and present Planning Commission and City Council communications,
reports and presentations; Act as lead Community Development staff member at
Planning Commission meetings.
Administer the General Plan; Coordinate planning activities with other City departments,
and outside agencies as required; Meet with and advise developers regarding
FLSA Status: Exempt
CITY OF LODI
City Planner
Page 2 of 3
development applications and processes: explain purposes, regulations, and directives
of accepted development practices;
Prepare and administer the planning budget;
Supervise, train, and evaluate professional, technical, and clerical staff;
May act in the absence of the Community Development Director;
Perform other duties related to the operation of the department and the City including
additional duties that enable the department and City to meet the diverse needs of its
community.
MINIMUM QUALIFICATIONS
Knowledge of:
Principles and practices of comprehensive urban planning; zoning and public
administration;
Applicable Federal, State and municipal planning laws and regulations, including
applicable environmental laws and regulations;
Recent developments, current literature, and informational sources in the field of
planning and zoning;
Research methods and techniques;
Statutes related to general plans, environmental matters, zoning, and land division;
Principles of organization, administration, budget, and personnel management;
Principles and practices of management and supervision;
Principles and techniques involved in the development and maintenance of a
comprehensive General Plan.
Ability to:
Plan the work of professional and technical staff in compilation of technical and
statistical data, research, and the preparation of plans and technical papers;
Establish and maintain effective working relationships with the public and other City
personnel;
Communicate effectively, orally, and in writing;
CITY OF LODI
City Planner
Page 3 of 3
Prepare and analyze planning studies and communicate findings of these studies in an
understandable manner;
Supervise, train, and evaluate professional, technical, and clerical staff.
EXPERIENCE AND EDUCATION
Any combination of experience and education that would likely produce the qualifying
knowledge and ability. A typical combination is:
Experience:
Five years of responsible experience in the field of urban and environmental planning,
including supervisory experience.
Education:
Equivalent to a Bachelor's Degree from an accredited college or university with major
coursework in urban or regional planning, economic or community development, or
related field considered useful in urban planning.
LICENSES AND CERTIFICATES
Possession of a valid Driver's License issued from the California Department of Motor
Vehicles.
WORKING CONDITIONS
Work is generally performed indoors; but may require field work for site review. May be
exposed to safety hazards including, fumes or odors, dust or gases, chemicals, toxic
materials, oil, and a variety of mechanical machinery.
PHYSICAL DEMANDS
Essential functions may require maintaining physical condition necessary to see well
enough to read, write and make observations; hear well enough to converse on the
radio, telephone and in person; bodily mobility to occasionally walk, bend, kneel, reach,
stand, crouch, operate office equipment requiring repetitive hand movement and fine
coordination including use of a computer keyboard; to verbally communicate to
exchange information; and intermittently sit while working and operating vehicles and/or
equipment. May be required to work nights or weekends as needed.
*FLSA Status: Exempt
Jennifer Ferraiolo
From: Jennifer Ferraiolo
Sent: Wednesday, March 02, 2016 11:09 AM
To: 'Mike Lusk'
Cc: City Council; Steve Schwabauer; Janice Magdich; Elizabeth Kirkley; Jordan Ayers; Jeff
Hood
Subject: RE: Blue Sheets for March 2, 2016 meeting
Thank you for your email. It was received by the City Council and forwarded to the City Manager's office and all
referenced departments for information, response, and/or handling. In addition, your correspondence will be provided
as a Blue Sheet item for tonight's Council meeting.
Jennifer M. Ferraiolo, CMC
City Clerk
P.O. Box 3006
Lodi, CA 95241-1910
(209) 333-6702
(209) 333-6807 FAX
Original Message
From: Mike Lusk [mailto:mclusk@softcom.net]
Sent: Wednesday, March 02, 2016 11:02 AM
To: City Council; mclusk@softcom.net
Subject: Blue Sheets for March 2, 2016 meeting
Lodi City Council March 2, 2016
General Comment: It is hard to believe the City of Lodi in presenting this agenda tonight, on one hand is expressing
budget over runs and asking for addition funds to balance department budgets and on the other hand wants to spend
money it doesn't appear to have on all of the agenda items listed.
l•genda Item C-04
No vote on hiring EES Consulting for LEU rate analysis.
I believe we have qualified employees within the LEU to understand rates and budgetary needs to balance a budget.
This contract is a waste of rate payers money to perform redundant work.
Agenda Item I-01
No vote approving Fiscal Year 2015/16 Mid -year Budget Adjustment.
There should be a moratorium on new positions and pay increase that are not already a contract obligation. There
are only 4 months left until the new budget year of 2016/17 is put out. This would leave time for more public disclosure
and review before authorizing any increases to the budget that might effect utility budgets requiring rate increases.
Items within this agenda item have either conflicts with other policies or create additional expenses to the City.
Examples: New Position Recommended in the LEU -An Electric Utility Resources Analyst.
Who is currently doing this work? Why ask for this position and at the
rAgenda Item I-021
same time request a contract with EES for Rate Analysis? What effect does this position have on the overall LEU budget
when considering rate increases and the larger problem of the Calpers Retirement debt looming over the City.
The same questions noted above would apply to the salary upgrades and additional positions in the Finance Dept.
Any residual funds regardless of how earmarked in any budget should be held and carried over into the next budget
year with only 4 months left until new budget. Whether this be in Parks and Rec or any other Dept.
Electric Utility item discussing the appropriations by $3,115,540 should be withheld. If memory is correct, wasn't
monies authorized in the previous budget in the amount of 2 million dollars for this project and was part of the
argument when justifying the 5 percent rate increase to the LEU rates last year? In addition last August 15, 2015 the
lighting project was approved and a loan authorized from Farmers and Merchants Bank to fund this project with the
understanding it would be repaid not by the LEU but through energy rebate programs.
So now being 3 quarters of the way through this budget year why are all these departments expressing budget over
runs requiring this request. They are substantial amounts of money.
Is there not appropriate over site in order to make adjustments to operations to prevent these overruns?
No vote on PRSC request for One -Eighth Cent Sales Tax Measure.
This item expresses a 1/8th sales tax increase would create about
1.3 million dollars for the PRCS. Where does this figure come from.
Just within the last few months I have suggested a sales tax increase be considered and earmarked for the Police and
Fire Dept. force stabilization and help pay for the looming Calpers retirement debt. At that time I was informed 1/2
percent would only raise about $500 thousand dollars. Far short of the 1.3 million noted in this Item. So why this
inflated projection for Parks and Rec?
At the time the paid consultant made the noted survey were the participants given the choice of questions asked,
such as would you like to pay for much needed street repair or add an item to the parks wish list. Would you like to
increase the staffing on the Police Dept.
contributing to the overall safety of the Citizens of Lodi or add to the Parks and Rec wish list. Would you like to pay for
the looming Calpers retirement debt or add to the Parks and Rec wish list. So and So on.
OR were they only asked the singular question of what would you like Lodi to have in relation to the Parks and Rec?
If this was the case the percentages of approval could be grossly exaggerated.
Since the mid 90's the City has been wanting to build a sports and aquatic facility of some kind and each time the
public at large has not supported this item. An example would be the bond issue about 10 years ago that was defeated.
realize there are current parks and play ground areas that need attention and should take priority over any new
programs. In reference to 2 new parks coming up for construction, I would suggest that they should be paid for by
builder impact fees for parks going into these new sub divisions. Pixley Park should be forever forgotten since it is in and
industrial area and out of the way and funds for this park should be used elsewhere. The Parks and Rec wish list could
use a lot of red lining.
Having said all of the above, I realized the Parks and Rec budget is under funded and more money is needed but
when faced with the reality of should you pay for groceries and bills or go on vacation, the vacation is the last on the list.
f Agenda Item I-031
No vote on adopting resolution approving the new
classification and salary range of Events Coordinatior and approving the reclassification of one Senior Administrative
Clerk to the Events Coordinator.
As stated previously, wait for new budget year for review and impact on overall budget and Calpers debt.
[Agenda Item 1-04]
No vote on adopting resolution approving the new
classification and salary range for Utility Billing Specialist and Approve the reclassification of three Customer Service
Representatives to the Position of Utility Billing Specialist.
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As stated previously, wait for new budget year for review and impact on overall budget and Calpers debt. What
impact on utility rates?
[Agenda Item I-051No vote on adopt resolution approving amendments to the Job Description and Salary range of City
Planner and approving the reclassification on one Senior Planner to City Planner.
As stated previously, wait for new budget year for review and impact on overall budget and Calpers debt.
fenda Item I-05/No vote on adopt resolution approving the classification, job description and salary range for the
position of Electric Utility Resources Analyst.
As stated previously, wait for new budget year for review and impact on overall budget and Calpers debt. What
impact on utility rates?
Respectfully
Mike Lusk, Lodi
3