HomeMy WebLinkAboutAgenda Report - January 6, 2016 C-06CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE:
MEETING DATE:
SUBMITTED BY:
AGENDA ITEM
C- 6
Adopt Resolution Authorizing City Manager to Execute Contract with WMB
Architects, of Stockton, to Initiate Schematic Designs for the Teen Scene Area at
the Lodi Public Library, Accepting a Donation from the Library Board of Trustees,
and Appropriating Funds ($7,891)
January 6, 2016
Library Director
RECOMMENDED ACTION:
Adopt resolution authorizing City Manager to execute contract with
WMB Architects, of Stockton, to initiate schematic designs for the
Teen Scene Area at the Lodi Public Library, accepting a donation
from the Library Board of Trustees, and appropriating funds in the
amount of $7,891.
BACKGROUND INFORMATION: Over the years, the mission and focus of libraries has evolved. For
centuries a library's primary responsibility has been to disseminate
knowledge. In recent years, libraries have used their assets and
services to teach and enable members of the public to make better decisions with their life choices. It has
become the most fundamental and transformative reorganization of libraries in memory.
To accomplish this critical community need, over the past two years the Lodi Public Library has
embarked on a comprehensive redesign and reconfiguration of the Library to meet the community's
current and future needs, with the support of the Library Board of Trustees. The transformation's
components include several steps:
• Children's Area — Redesign of Rott Children's Area, adding new furniture, murals and play
structures to make the area more physically and mentally engaging to the City's children.
® Students — Build a new Homework Help Room. Given the explosive growth of the Homework Help
Program (attendance grew from 3,000 in 2013 to 4,455 in 2014), and the broadening of the
program to include a "Math Power Hour" on Tuesday and expanding the Homework Help program
from three to four days a week, the Library is in need of additional space. This new Homework
Help Room should be completed by Spring 2016.
8 Adult Computer Center — Built a new computer center, titled the Lucas Computer Center. From
January to March 2014, the previous computer center provided free computer training to 500
patrons. In the new Lucas Computer Center, use tripled to 500 patrons each month.
• Finally, creation of an innovative and new Teen Scene. The Lodi Public Library does not have a
Teen Area that promotes and encourages teens to study/interact at the Library. The proposed
Teen Scene area will be approximately 2,200 square feet, which includes about 1,000 square feet
of current library space, plus an extension of the library to add another 1,100 square feet.
APPROVED: b-e-'�Ar(
667/Stephen Schwabauer, City Manager
Adopt Resolution Authorizing City Manager to Execute Contract with WMB Architects, of Stockton, to Initiate Schematic Designs
for the Teen Scene Area at the Lodi Public Library, Accepting a Donation from the Library Board of Trustees, and Appropriating
Funds ($7,891)
January 6, 2016
Page 2
An expanded Teen Scene is a vital part of a comprehensive, inclusive Library. Over the past years other
public libraries have concentrated on serving their teen patrons. At the Lodi Public Library, there are few
options for teens to interact with their peers, raise their educational levels through homework assistance
programs, and attend programs that expand their capabilities/knowledge. With social media, video
games, and the Internet it can be a challenge to encourage teens to visit the Library, and the creation of
teen -friendly spaces is a necessary first step.
Teens are the most challenging group to visit the library, but by giving them a space created for them a
Library can sustain the visitation by teens that once began when they were children. Teens are attracted
to spaces that are bright, colorful, have available technology, a place they can work together, hang out,
and that is comfortable. Typically, this teen space is away from the main floor or has some type of divider
to give teen patrons a degree of privacy. It is difficult to build lifelong learners — from toddlers to the
elderly — when the library, at present, has neglected a wide swath of that continuum (the teens). In fact,
next to children some would say the most important demographic for a library is its teen population, and
with the construction and focus of the library on the teen population. The void now experienced by the
absence of teens can be addressed through such a space and attention to their needs.
As the first step to design this new Teen Scene, the Library solicited bids from two architects, WMB
Architects of Stockton and Gyroscope of Berkeley. The Library Board selected WMB Architects. WMB
will initiate the exterior drawings of the proposed Teen Area, along with draft drawings of some interior
spaces. With these drawings, the Library will embark on a fundraising campaign for the Teen Scene and,
once the funding is secured, the Library would return to the Council for further actions related to the Teen
Scene (including completing the architectural drawings).
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: Funding will be provided by a $7,891 donation from the Library Board of
Trustees.
Jordan Ayers
Deputy City Manager/Internal Services Director
Dean Gualco
Library Director
Attachment: Appropriation Adjustment Form
WMB ARCHITECTS
5757 Pacific Avenue
Suite 226
Stockton CA 95207
209.944.9110
PROPOSAL OF SERVICES — Schematic Design and Promotional Renderings Only
LODI PUBLIC LIBRARY: TEEN SCENE EXPANSION
15-111
August 27, 2015
DESCRIPTION OF THE PROJECT
2000 L Street
Suite 125
Sacramento CA 95811
916.254.5546
Development and preparation of Schematic Design plans and Promotional Renderings for the
expansion of the Library at the Teen Area. The expansion consists of converting the existing north
patio into a fully enclosed and conditioned space.
SUMMARY SCOPE OF SERVICES
The scope of services includes:
• Investigation
• Schematic Design
The proposal includes services of the following disciplines:
• Architecture
The proposed fee is based upon tasking the time anticipated for each phase of the work. Our proposal
for architectural services is divided into the following phases:
SCOPE OF SERVICES BY PHASE
Phase 1 Investigation
• Develop base plans for the building utilizing existing CAD files, as -built drawings and
field measurements.
Phase 2
Schematic Design
• Develop initial floor plan and exterior schematic design.
• Review meeting with Client — develop preferred floor plan and exterior elevations.
• Prepare schematic design documentation:
o Floor Plan
o Exterior Elevations
o Interior And Exterior Promotional Perspective Color Renderings
o Preliminary Cost Estimate
Only services specifically described above are included in this proposal.
A separate proposal for Construction Documents, Building Permit Processing and Bidding Services (to
include engineering services) will be submitted after final approval of schematic design documentation.
www.wmbarchitects.com
CLIENT RESPONSIBILITIES
The following are to be provided as a responsibility of the Client and be paid for by the Client:
A. The Client shall designate, when necessary, a representative authorized to act in the Client's behalf with
respect to the project.
B. The Client shall furnish a geotechnical (soils) and hazardous materials report, as required.
C. The Client shall pay all jurisdictional and utility agency costs required for permit approval and inspection.
PROJECT SCHEDULE
This proposal was developed with the following schedule timeframe assumptions:
Investigation + Schematic Design
To be determined
Construction Documents, Building Department, Bidding/Negotiation
To be determined
Construction
To be determined
FEE PROPOSAL
WMB will provide these services for a Fixed Fee of $7,891, billed as incurred based on the Schedule of Hourly
Rates attached. Reimbursable expenses are in addition to the fee and will be billed at cost plus 10 percent.
Invoices shall be rendered monthly in proportion to amount of services completed.
If additional services are required beyond the Scope of Services described above, a Change in Project Scope
agreement will be prepared for the Client's and Architect's signatures.
Reimbursable expenses include printing and copying documents to develop the design and review the
project, promotional rendering display boards, and sets required for building department processing, and bid
and construction sets of drawings and specifications. WMB does not charge for mileage for client meeting or
construction meeting travel.
We look forward to the opportunity to work with you through the successful completion of this project.
Upon agreement of this proposal and proposed schedule, we have attached a Professional Services
Agreement for your review and signature.
Consultant: WMB ARCHITECTS INC.
By:
V(7(1"t&
(Signature)
Name: Melanie Vieux, Principal Architect
CA License C30857
WMB Architects Inc.
5757 Pacific Ave STE 226,
Stockton CA 95207
Client:
By:
(Signature)
Name:
tier
The terms of thls document are valid for 90 days from date on page 1. If the proposal is not agreed to within 90 days and a contract signed,
the proposal, including proposed fee and schedule, is void and the terms will be re -negotiated.
Approved as to form
PROPOSAL OF SERVICES I LODI PUBLIC LIBRARY
--"`v Attorney
age 2
Schedule of Hourly Rates — 2015
ril
WMB ARCHITECTS
Stockton 1 Sacramento
Senior Principal Architect $160
Principal Architect $135
Project Architect $125
Staff Architect $110
Project Manager $100
Interior Designer $100
CADD Draftsperson / Project Support $85
Administrative Support $55
REIMBURSABLE EXPENSE RATES
Reimbursable Expenses are in addition to compensation for basic and additional services.
Reimbursable expenses such as computer plots, reproduction, color prints, presentation
materials, conference calls, postage, and shipping include actual expenditures incurred by WMB
Architects in the interest of the project. Reimbursable expenses are billed at 1.1 times direct
cost.
PROPOSAL OF SERVICES 1 LODI PUBLIC LIBRARY Page 3
1. AA#
2. JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
TO:
Internal Services Dept. - Budget Division
3. FROM:
Dean Gualco
15. DATE.
4. DEPARTMENT/DIVISION: Library
12/14/15
6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
41000000
57702
Library Capital -Donations
$ 7,891.00
B.
USE OF
FINANCING
41099000
77020
Library Capital Projects
$ 7,891.00
[7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Lodi Public Library: Teen Scene Expansion Project. Accept a donation from Library Trustees -Private Sector Trust to be used
for the development and preparation of Schematic Design plans and Promotional Renderings for the expansion of the
Library at the Teen Area. The expansion consists of converting the existing north patio into a fully enclosed and conditioned
space.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date:
Department Head Signature:
es No:
Attach copy of resolution to this form.
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation
Final approval will be provided in electronic copy format
RESOLUTION NO. 2016-02
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH WMB ARCHITECTS, OF STOCKTON, TO
INITIATE SCHEMATIC DESIGNS FOR THE TEEN SCENE
AREA AT THE LODI PUBLIC LIBRARY, ACCEPTING A
DONATION FROM THE LIBRARY BOARD OF TRUSTEES,
AND FURTHER APPROPRIATING FUNDS
WHEREAS, over the past two years, the Lodi Public Library has embarked on a
comprehensive redesign and reconfiguration of the Library to meet the current and future needs
of the community; and
WHEREAS, at the present time, the Lodi Public Library does not have a teen area that
promotes and encourages teens to study and interact at the Library; and
WHEREAS, the proposed Teen Scene area will be approximately 2,200 square feet,
which includes 1,000 square feet of current library space, plus an extension to the library of an
additional 1,100 square feet; and
WHEREAS, the Library Board of Trustees has made a donation of $7,891 to the City of
Lodi for the contract with WMB Architects for the preparation of the schematic designs for the
Teen Scene area, and requests that the City Council appropriate the funds for this project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a contract with WMB Architects, of Stockton, California,
to initiate schematic designs for the Teen Scene area at the Lodi Public Library; and
BE IT FURTHER RESOLVED that the City Council does hereby accept the donation of
funds in the amount of $7,891 from the Library Board of Trustees and appropriate those funds
for the Teen Scene Area project.
Dated: January 6, 2016
I hereby certify that Resolution No. 2016-02 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 6, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
.,;NNIFER FERRAIOLO
City Clerk
2016-02