HomeMy WebLinkAboutAgenda Report - December 16, 2015 C-15CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
G15
TM
AGENDA TITLE: Adopt Resolution Appropriating Funds ($200,000) for the Lodi Lake Park — Boat
Launch Facility Improvements and Receive Update on Bid Results
MEETING DATE: December 16, 2015
PREPARED BY: Interim Public Works Director
RECOMMENDED ACTION:
Adopt resolution appropriating funds, in the amount of $200,000, for
the Lodi Lake Park — Boat Launch Facility Improvements and
receive update on bid results.
BACKGROUND INFORMATION: In 2014, the City was awarded a grant from the California Division of
Boating and Waterways (DBW), in the amount of $710,000, for
improvements to the boat ramp at Lodi Lake. The grant agreement
requires the project to be completed by March 1, 2016 (an extension is pending).
The Public Works and Parks, Recreation, and Cultural Services departments have worked together to
expedite the project, however, delays associated with the DBW plan review have significantly impacted
the schedule. To account for the delays, on November 4, 2015, Council authorized the City Manager to
award the contract to the lowest responsive bidder, in an amount not to exceed $900,000.
The City received the following six bids for this project on November 12, 2015.
Bidder Location Bid
PBM Construction Rocklin, CA $ 893,989.00
AM Stephens Lodi, CA $ 908,143.00
Grade Tech, Inc. Castro Valley, CA $ 1,010,958.46
F&H Construction Lodi, CA $ 1,049,000.00
George Reed, Inc. Modesto, CA $ 1,102,011.00
Diede Construction Lodi, CA $ 1,107,863.18
Engineer's Estimate $ 735,465.00
The City Manager has awarded the contract to PBM Construction for $ 893,989. The contract
documents are currently being processed and construction is scheduled to begin in January.
Council has appropriated a total of $920,000 for the project (including the $710,000 in grant funding from
the DBW) leaving insufficient funding available ($26,011) to account for construction contingencies and
anticipated non -construction costs, such as construction inspection, testing, and construction
management. Staff recommends appropriating an additional $200,000 to cover these costs.
APPROVED:
t ph Sch a au , City Manager
K:\WP\PROJECTS\PARKS\LODILAKE\Boat Ramp\C-Appropriate doc 12/02/2015
Adopt Resolution Appropriating Funds ($200,000) for the Lodi Lake Park — Boat Launch Facility Improvements and Receive Update on Bid Results
December 16, 2015
Page 2
FISCAL IMPACT: The long term fiscal impact is negligible.
FUNDING AVAILABLE: Requested Appropriation:
Parks Capital Unreserved (432.32205)
Parks Impact Mitigation Fee (437.32205)
cmtstpfry-e,L,,,
Jordan Ayers
Deputy City Manager/Internal Services Director
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Charles E. Swimley, Jr.
Interim Public Works Director
Jeff Hood
Parks, Re
Prepared by Sean Nathan, Associate Civil Engineer
CES/SN/tdb
Attachment
cc: Parks, Recreation & Cultural Services Director
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111 f'
-ton, an Cultural Services Director
$125,000
$ 75,000
$200,000
K:\WP\PROJECTS\PARKS\LODILAKE\Boat Ramp\C-Appropriate.doc 12/02/2015
LODI LAKE PARK — BOAT LAUNCH
FACILITY IMPROVEMENTS
1101 West Turner Road
CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and PBM CONSTRUCTION, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
20151odilakeboatlaunchfacilitysec4. doc
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prevailing wage rate and other employer payments for health and welfare, pension,
vacation, travel time, and subsistence pay, apprenticeship or other training programs.
The responsibility for compliance with these Labor Code requirements is on the prime
contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to remove and replace the boat ramp, the dock, fully
reconstruct the parking lot, modify the lighting, add accessible parking stalls, improve
the drainage, modify the landscaping and irrigation, and other incidental and related
work, all as shown on the plans and specifications for the above project.
CONTRACT ITEMS
Item
Description
QTY
Unit
Unit Price
Total
1
Mobilization, Permitting, Bonding,
Temporary Facilities, and Demobilization
1
LS
LS
$13,462
$13,462
2
Demolition, Potholing, Clearing and
Grubbing, and Grading
1
$112,723
$112,723
$17,741
3
Construct Concrete Curb
628
LF
$28.25
4
Construct Concrete Curb & Gutter
1,453
LF
$41
$59,573
5
Construct 4" Thick Concrete Sidewalk, ADA
Ramp, and Flatwork
3,065
SF
$7.50
$22,987.50
6
7
Construct 8" Thick Concrete Sidewalk and
Gutter
129
SF
$17
$2,193
Construct Concrete Accessible Parking Stall
1,270
SF
$8.25
$10,477.50
8
Provide and Install Detectable Warnings
(Truncated Domes)
136
SF
$19
$2,584
9
Construct 4' Wide Concrete Valley Gutter
95
LF
$48
$4,560
10
11
Construct 2' Wide Concrete Bioswale Gutter
47
LF
$48
$2,256
Construct Pavement Section
58,266
SF
$3.50
$203,931
12
Provide and Install Signage
1
LS
$3,404
$3,404
13
Install Striping and Parking Bumpers
1
LS
$5,693
$5,693
14
Custom Project Funding Sign and Concrete
Footing
1
LS
$15,518
$15,518
20151odilakeboatlaunchfacilitysec4.doc
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Item
15
Description
QTY
Unit
Unit Price
Total
Construct Reinforced Concrete Abutment
Wall
93
LF
$308
$28,644
16
Construct Reinforced Concrete Boat Ramp
with V -Groove
1
LS
$27,212
$27,212
$19,840
$7,250
17
Provide and Install Articulating Concrete
Block Mattress
320
SF
$62
18
19
Provide and Install Aggregate Base Under
Boat Ramp and Block Mattress
50
CY
$145
Construct Fixed Timber Pier with
Reinforced Concrete Caissons
1
LS
$45,112 $45,112
20
Provide and Install Mesh Panel Guard
Railing
48
LF
$213
$10,224
21
Provide and Install Channel Drain System
22
LF
$893
$19,646
22
Provide and Install 6" PVC Storm Drain Pipe
29
LF
$83
$2,407
23
Provide and Install 8" Black Steel Storm
Drain Pipe
78
LF
$53
$4,134
24
Provide and Install 12" PVC Storm Drain
Pipe
573
LF
$52
$29,796
25
26
Provide and Install Caltrans Type "GO"
Drainage Inlet
3
EA
$4,008
$12,024
Construct 48" Manhole
3
EA
$3,787
$11,361
27
Construct Lake Outlet
1
LS
$2,072
$2,072
28
Provide and Install Bioswale Outlets
3
EA
$3,009
$9,027
29
Provide and Install Discharge Inlet and In-
Line Check Valve
1
LS
$4,759
$4,759
30
Construct Bioswales
1
LS
$42,386
$42,386
31
Provide and Install 8 -inch Water Pipe
142
LF
$64
$9,088
32
Replace Blowoff with 2" Water Valve
1
LS
$2,015
2,015
33
Replace Frame and Cover and Adjust
Utilities to Grade
1
LS
$1,833
$1,833
34
Provide and Install Lighting System
1
LS
$41,701
$41,701
35
Landscaping and Irrigation Modifications
1
LS
$62,081
$62,081
36
Install Benchmark and Survey Monuments
1
LS
$638
$638
37
Modify Bathroom Plumbing and Install
Drinking Fountain and Install Water Meter
1
LS
LS
LS
$6,609
$6,609
38
Water and Environmental Pollution Control
Implementation
1
1
$16,298
$16,298
39
Prepare and Submit As -Built Drawings
$638
$638
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TOTAL: $893,898
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 120 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
ARTICLE X — The Contractor and its subcontractors acknowledge and agree that the
Department of Parks and Recreation, Division of Boating and Waterways and its agents
may, at any and all reasonable times during the term of this agreement, enter the
Project Area for the purpose of inspecting the Project Area.
ARTICLE XI — The Contractor and its subcontractors shall not unlawfully discriminate,
harass, or allow harassment against any employee who is employed in the work covered
by such contracts or against any applicant for such employment because of sex, sexual
orientation, race, color, ancestry, religious creed, national origin, physical disability
(inclusing HIV and AIDS), mental disability, medical condition (cancer), age, marital
status, and denial of family care leave, and that such provisions shall include, but not be
limited to: employment, upgrading, promortion or transfer, recruitment advertising, layoff
or termination, rates of pay or other forms of compensation, and selection for training
including apprenticeship, .
ARTICLE XII — The Contractor and its subcontractors shall comply with all air pollution
and environmental control rules, regulations, ordinances and statutes which apply to the
Project and any work performed pursuant to this Agreement.
20151odilakeboatlaunchfacilitysec4. doc
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WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By: Date:
Attest:
Title
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
20151odi la keboatlau nchfacilitysec4.doc
JANICE D. MAGDICH
City Attorney
4.5
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1 AA#
2 JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
TO:
3. FROM'
4. DEPARTMENT/DIVISION:
Internal Services Dept. - Budget Division
Rebecca Areida-Yadav
5 DATE:
11/23/2015
Public Works
6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW
FUND #
BUS UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
432
32205
Fund Balance
$ 125.000.00
437
32205
Fund Balance
$ 75.000.00
B.
USE OF
FINANCING
432
43299000
77020
Parks Capital Projects
$ 125,000.00
_
437
43799000
77020
Parks Impact Fee Capital Projects
$ 75,000.00
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract for Lodi Lake Park boat launch facility project,this approrpriation will cover contingenices for the project.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date:
Department Head Signature:
Res No:
Attach copy of resolution to this form.
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2015-228
A RESOLUTION OF THE LODI CITY COUNCIL
APPROPRIATING FUNDS FOR LODI LAKE PARK —
BOAT LAUNCH FACILITY IMPROVEMENTS
WHEREAS, on November 4, 2015, Council authorized the City Manager to
award the contract for the Lodi Lake Park — Boat Launch Facility Improvements to the
lowest responsive bidder, in an amount not to exceed $900,000; and
WHEREAS, the City Manager awarded the contract to PBM Construction for
$893,989, and the contract documents are currently being processed and construction is
scheduled to begin in January; and
WHEREAS, Council previously approved and appropriated a total of $920,000
for the project; and
WHEREAS, staff recommends appropriating an additional $200,000 to account
for construction contingencies and anticipated non -construction costs, such as
construction inspection, testing, and construction management.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
appropriate funds in the amount of $200,000 for the Lodi Lake Park — Boat Launch
Facility Improvements.
Dated: December 16, 2015
I hereby certify that Resolution No. 2015-228 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held December 16, 2015, by the
following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
NNIFER . FERRAIOLO
City Clerk
2015-228