HomeMy WebLinkAboutAgenda Report - December 16, 2015 C-10CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
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AGENDA TITLE: Adopt Resolution Awarding Contract for Well 10C Rehabilitation Project to Zim
Industries, Inc., of Fresno ($110,385)
MEETING DATE: December 16, 2015
PREPARED BY: Interim Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Well 10C Rehabilitation Project
to Zim Industries, Inc., of Fresno, in the amount of $110,385.
BACKGROUND INFORMATION: Well 10C is located at 790 North Guild Avenue. Preliminary video
inspection performed in 2013 indicated severe encrustation on the well
casing and well screens. The video also revealed more than 40
feet of silty type material at the bottom of the well.
This project consists of performing video inspection of the water well, cleaning the well casing, inspecting
and rebuilding the existing deep well turbine pump equipment, and other incidental and related work as
shown on the plans and specifications for the project. The water well is needed to supplement peak hour
demand and fire flows in the industrial area east of Highway 99.
Plans and specifications for this project were approved on August 19, 2015. The project was publicly
advertised, however, no bids were received on the bid date of September 16, 2015. The project was
publicly advertised for the second time on October 7, 2015, and again, no bids were received. Staff has
contacted multiple plan holders and was advised that due to the statewide drought conditions, drilling
companies are generally too busy to submit bids.
Section 20166 of the California Public Contract Code states that "If no bids are received, the legislative body
may have the project done without further complying with this chapter."
Staff contacted Layne Christensen Company and Zim Industries, Inc., to request informal quotes based on
the original plans and specifications. Both companies are qualified to perform this work and each have
performed similar services on City well sites. Staff received the following quotes:
Zim Industries, Inc. $110,385
Layne Christensen Company $126,140
Staff recommends awarding the contract to Zim Industries, Inc., of Fresno, in the amount of $110,385.
APPROVED: \
Step en Schwala er, ty Manager
K:\WP\PROJECTS\WATER\Well10C\Rehabilitation ProjectICAward.doc
12/2/15
Adopt Resolution Awarding Contract for Well 10C Rehabilitation Project to Zim Industries, Inc., of Fresno ($110,385)
December 16, 2015
Page 2
FISCAL IMPACT: Fiscal impact will be negligible.
FUNDING AVAILABLE: Budgeted in Fiscal Year 2015/16 Water Capital (561)
Jordan Ayers
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Interim Public Works Director
Prepared by Lyman Chang, Interim City Engineer/Deputy Public Works Director
CES/LC/tdb
Attachment
Cc: Utility Superintendent
Zim Industries, Inc.
Rebecca Areida-Yadav/Management Analyst
K:\WP\PROJECTS\WATER\We1110C\Rehabilitation Project\CAward.doc 12/2/15
WELL 10C REHABILITATION
790 N GUILD AVENUE CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and ZIM INDUSTRIES, INC., herein referred to as the
"Contractor."
WITNESSETH
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
Contract doc
4.1
11/16/15
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to perform video inspection of the water well, clean the well
casing with mechanic and chemical methods, rehabilitate the well to restore capacity,
inspect and rebuild the existing deep well turbine well pump equipment, and other
incidental and related work, all as shown on the plans and specifications for "Well 100
Rehabilitation Project".
CONTRACT ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
1 Mobilization /
Demobilization LS 1 $28,500 $28,500
2. Rehabilitate Well LS 1 $23,100 $23,100
3. Video Inspection LS 1 $1,200 $1,200
4. Well Development LS 1 $18,600 $18,600
5 Additional Well
Development HR 8 $350 $2,800
6. Rebuild Pump LS 1 $6,500 $6,500
7. Rebuild Discharge Head LS 1 $1,400 $1,400
8. Install 10 -inch Pump Column
and Shaft LF 200 $135 $27,000
Contract doc 4.2 11/16/15
9. Replace Pump Strainer LS 1 $935 $935
10. 2 — Year Maintenance Bond LS 1 $350 $350
TOTAL $110,385
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. AH
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 60 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 180 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5 [with
limited exceptions from this requirement for bid purposes only under Labor Code
section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with
the Department of Industrial Relations pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Contract doc
4.3
11/16/15
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By: Date
Attest:
Contract doc
Title
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
JANICE D. MAGDICH
City Attorney
4.4
11/16/15
RESOLUTION NO. 2015-223
A RESOLUTION OF THE LODI CITY
COUNCIL AWARDING THE CONTRACT FOR
THE WELL 10C REHABILITATION PROJECT
TO ZIM INDUSTRIES, INC., OF FRESNO
WHEREAS, plans and specifications for Well 10C Rehabilitation Project were
approved on August 19, 2015, and no bids were received on the bid dates of
September 16, 2015, and October 7, 2015; and
WHEREAS, Section 20166 of the California Public Contract Code states that, "If
no bids are received, the legislative body may have the project done without further
complying with this chapter;" and
WHEREAS, informal quotes were received as follows:
Zim Industries, Inc.
Layne Christensen Company
$110,385
$126,140
WHEREAS, staff recommends that the City Council award the contract for the
Well 10C Rehabilitation Project to Zim Industries, Inc., of Fresno, in the amount of
$110,385.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for the Well 10C Rehabilitation Project to Zim Industries, Inc., of
Fresno, California, in the amount of $110,385.
Dated: December 16, 2015
I hereby certify that Resolution No. 2015-223 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held December 16, 2015, by the
following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
NNIFE . FERRAIOLO
City Clerk
2015-223