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HomeMy WebLinkAboutAgenda Report - December 16, 2015 C-09AGENDA ITEM C069 &16% CITY OF LODI %U COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding Contract for Water Well Abandonment Project to Hedman Drilling, Inc., of Sacramento ($80,000), and Appropriating Funds ($48,000) MEETING DATE: December 16, 2015 PREPARED BY: Interim Public Works Director RECOMMENDED ACTION Adopt resolution awarding contract for Water Well Abandonment Project to Hedman Drilling, Inc., of Sacramento, in the amount of $80,000, and appropriating funds in the amount of $48,000. BACKGROUND INFORMATION: Well No. 3 is located in a downtown alley at 219 South School Street (Exhibit A). The City -owned site is approximately 1,730 square feet and is surrounded by parking lots. The well was destructed (filled with cement grout) in 2002 but various pieces of equipment and fencing remain on-site. This element of the project (funded from Water Capital) will remove the remaining equipment and fencing as this site is being considered for future abandonment. Well No. 1 OR is located at 17700 North Guild Avenue, east of the California Traction Company railroad tracks (Exhibit B). The site is approximately 3,600 square feet and is surrounded by farmland. The well has been out of service since 1992 due to a persistent water -quality problem. This project (funded from Water Capital) will remove remaining equipment and destruct the well per San Joaquin County Health Department requirements. The site will be restored to pre -project conditions as this site is also being considered for future abandonment. There are three irrigation wells located at the White Slough Water Pollution Control Facility (WSWPCF) (Exhibit C). These wells are no longer in use and will be destructed per the San Joaquin County Health Department requirements. All pumping equipment has been removed from the sites. This project (funded from Wastewater Capital) will restore the sites to pre -project conditions. Since these sites are located on the WSWPCF property, no abandonment is being considered. This project consists of abandoning five water well sites, destructing four water wells, and other incidental and related work, all as shown on the plans and specifications for the above project. Two of the well sites are located in town and the remaining three well sites are located at the WSWPCF. Plans and specifications for this project were approved on October 21, 2015. The City received the following three bids for this project on November 12, 2015. Bidder Engineer's Estimate Hedman Drilling, Inc. ABC Liovin Drilling Fox Loomis, Inc. Location Sacramento Signal Hill Sacramento - - • 1t►11l►Z• rt►►�� Bid $41,500.00 $80,000.00 $93,900.00 $98,900.00 K UP\PROJECTS\WATER\Well 3 and 1 O Abandonment\CAward.doc 12/7/2015 Adopt Resolution Awarding Contract for Water Well Abandonment Project to Hedman Drilling, Inc, of Sacramento ($60,000), and Appropriating Funds ($48,000) December 16, 2015 Page 2 The bid prices are substantially more than the engineer's estimate. The increased prices are a result of the high demand for well drilling services due to the statewide drought conditions. The bid results remain competitive and Staff recommends awarding the contract to Hedman Drilling, Inc., of Sacramento, in the amount $80,000. Total project cost of $105,000 will cover the contract cost and contingencies, as well as engineering and inspection for the project. FISCAL IMPACT: This project will have a negligible fiscal impact to the Water and Wastewater utilities. FUNDING AVAILABLE: Water Capital Fund (561) included in Fiscal Year 2015/16 $ 57,000 Appropriation needed: Wastewater Capital Fund (531) 48,000 $105,000 Jordan ikyers Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Interim Public Works Director Prepared by Lyman Chang/Interim City Engineer/Deputy Public Works Director CES/LC/trb Attachments cc: Utilities Superintendent Hedman Drilling, Inc. Rebecca Are ida-Yadav/Management Analyst K:\WP\PROJECTS\WATER\Well 3 and 1 O Abandonment\CAward doe 12/7/2015 �:/F•pt�t�CITY OF LODI PUBLIC WORKSDEPARTMENT EXHIBIT A Well 3 Abandonment 219 S School K:\CADD\PROJECTS\2015\015B002.dwg, CCEXHIBIT, 10/1/2015 3:16:24 PM, Ichang '• CITY OF LODI PUBLIC WORKS DEPARTMENT EXHIBIT B Well 1 OR Abandonment 17700 N Guild Ave K:\CADD\PROJECTS\2015\015B003.dwg, CCEXHIBIT, 10/1/2015 3:20:52 PM, Ichang S tion , �p •- � � -•i �1 . --- - -- - -- - -- - .r+sww �.�e!- ` a sQ • � ' 11llffff - •..l� Tl7C a YVAY '!L 23 Well #1 I Well #2 rho v ,~hto ♦ White Siczalh. Water Pollutionlod 4.1k �,1p �♦ ntrol Plant.. d -- — .�'���,• • I - ' ' � �' tea ra �� _ ... Pumping 41 Station ♦ - I I I �6 Main WPCF r n ` Treatment Facilities z - - - - - - - - - - - - - - - - - ?15_ONIM - - - - - - - --- - - - - - - - t — l•� � T� � � I- TIL LEGEND FIGURE 2 0 Inactive Irrigation Well Approximate White Slough Water N City Of Lodi L Pollution Control Facility Property White Slough WPCF Boundary Irrigation Well Destructions W E 5 i V 0 5 T 0 800 1,600 bm Service Layer credits: Copyright: ©2013 National Geographic Society Scale in Feet WELL DESTRUCTION LOCATIONS IkiES WATER WELL ABANDONMENT PROJECT VARIOUS LOCATIONS CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and HEDMAN DRILLING, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The 2010 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the Contract.doc 4.1 11/24/15 general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Perform the work necessary to abandon five water well sites, destruct four water wells in accordance to San Joaquin County Standards, and other incidental and related work, all as shown on the plans and specifications for "Water Well Abandonment Project". CONTRACT ITEMS ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 1. Mobilization and Demobilization LS $5,000 $5,000 2. Destruct Water Well 10R LS $28,000 $28,000 3. Destruct Three Irrigation Water Wells LS $35,000 $35,000 4. Abandon Well 3 Site LS $6,000 $6,000 5. Abandon Well 10R Site LS $6,000 $6,000 TOTAL $80,000 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. Contract doc 4.2 11/24/15 ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 30 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 100 CALENDAR DAYS. ARTICLE IX - State of California Senate Bill 854 requires the following: No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contract doc 4.3 11/24/15 WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI, a municipal corporation In Title to STEPHEN SCHWABAUER City Manager Date: Attest JENNIFER M. FERRAIOLO City Clerk (CORPORATE SEAL) Approved As To Form: JANICE D. MAGDICH City Attorney kK Contract doc 4.4 11/24/15 1. AA# 2. JV# CITY OF LODI APPROPRIATION ADJUSTMENT REQUEST TO: Internal Services Dept. - Budget Division 3. FROM: Rebecca Areida-Yadav 15. DATE: 12/2/2015 4, DEPARTMENT/DIVISION: Public Works 6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. 531 32205 Fund Balance $ 48 000.00 SOURCE OF FINANCING B. 531 53199000 77020 Wastewater Capital $ 48 000.00 USE OF FINANCING '7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Contract with Hedman Drilling, Inc. for the Water Well Abandonment project. Appropriation from Wastewater is to cover the three irrigation wells located at White Slough Water Pollution Control Facility. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: n Res No: Attach copy of resolution to this form. Department Head Signature: l Q&1 'L' 8. APPROVAL SIGNATURES Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2015-222 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR THE WATER WELL ABANDONMENT PROJECT TO HEDMAN DRILLING, INC., OF SACRAMENTO, AND FURTHER APPROPRIATING FUNDS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on November 12, 2015, at 11:00 a.m., for the Water Well Abandonment Project, described in the plans and specifications approved by the City Council on October 21, 2015; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid Hedman Drilling, Inc. $80,000 ABC Liovin Drilling $93,900 Fox Loomis, Inc. $98,900 WHEREAS, funding for this project will be as follows: $57,000 Water Capital Funds (561) FY 2015/16 budget 48.000 Water Capital Funds (531) — requested appropriation $105,000 Total Project Cost covering contract cost, contingencies, Engineering and inspection costs WHEREAS, staff recommends that the City Council award the contract for the Water Well Abandonment Project to the lowest bidder, Hedman Drilling, Inc., of Sacramento, in the amount of $80,000; and WHEREAS, staff further recommends that the City Council appropriate $48,000 from the Water Capital Fund (531) for this project. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the Water Well Abandonment Project to the lowest bidder, Hedman Drilling, Inc., of Sacramento, California, in an amount not to exceed $80,000; and BE IT FURTHER RESOLVED that the City Council does hereby appropriate funds in the amount of $48,000 for this project from the Water Capital Fund (531); and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract on behalf of the City of Lodi. Dated: December 16, 2015 I hereby certify that Resolution No. 2015-222 was passed and adopted by the City Council of the City of Lodi in a regular meeting held December 16, 2015, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None J� �RFERRAIOL City Clerk 2015-222