HomeMy WebLinkAboutAgenda Report - December 16, 2015 C-08AGENDA ITEM coos
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Animal Shelter Interior
Improvements to BRM Construction, of Hollister ($56,150), and
Appropriating Funds ($10,000)
MEETING DATE: December 16, 2015
PREPARED BY: Interim Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Animal Shelter
Interior Improvements to BRM Construction, of Hollister, in
the amount of $56,150, and appropriating funds, in the
amount of $10,000.
BACKGROUND INFORMATION: This project provides interior building repairs to the Animal
Shelter facility at 1345 West Kettleman Lane. Over the
past few years, staff has struggled with rodent infestations.
The rodent issue is now under control, however, the multiple infestations and subsequent
mitigations has resulted in significant odor issues. This project will consist of removing and
replacing the existing gypsum board walls, ceiling, ceiling insulation and interior painting.
Removing the insulation and waste should greatly reduce the odor problems in the facility.
Plans and specifications for this project were approved on October 21, 2015. The City received
the following two bids for this project on November 24, 2015.
Bidder Location Bid
BRM Construction Hollister $56,150.00
Diede Construction, Inc. Woodbridge $67,786.00
Part of the project is included in the FY 2015/16 budget for $50,000. The addional appropriation
of $10,000 and diversion of $10,000 ($70,000 total) covers the contract, engineering, inspection,
and project contingencies.
FISCAL IMPACT: The project will have a minimal savings on continued
maintenance. A portion of the General Fund Capital Budget used
on this project is being diverted from an awning replacement
project ($10,000) that will be reprogrammed in a future budget
cycle.
WRPROJECTSWISCWnimal Shelter Improvements\CAward-Animal Shelter.doc
12/8/2015
Adopt Resolution Awarding Contract for Animal Shelter Interior Improvements to BRM Construction, of Hollister ($56,150), and Appropriating Funds
($10,000)
December 16, 2015
Page 2
FUNDING AVAILABLE: General Fund Capital (43199000).
Original appropriation
$50,000
Appropriation requested
$10,000
Appropriation diverted
$10,000
TOTAL
$70,000
Jordan Ayers
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Interim Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
CES/SN/tdb
Attachment
K:\WP\PROJECTS\MISCWnimal Shelter Improvements\CAward - Animal Shelter.doc 12/8/2015
ANIMAL SHELTER INTERIOR IMPROVEMENTS
1345 West Kettleman Lane CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and B R M, herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
Contract doc 4.1 11/24/15
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
The work generally consists of removing and replacing the interior drywall, ceiling
insulation, paint, and other incidental and related work, all as shown on the plans and
specifications for the above project and/or as necessary to complete the project.
For additional contract item descriptions refer to Section 6-07 "Description of Bid Items".
CONTRACT ITEMS
ITEM
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
Remove Existing Drywall
and Insulation LS 1 $22,660 $22,660
2. Install New Drywall and
Insulation LS 1 $20,000 $20,000
3 Texture and Paint New
Drywall LS 1 $13,490 $13,490
TOTAL $56,150
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
Contract doc 4.2 11/24/15
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 21 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI
Al
Title
By:
Stephen Schwabauer
City Manager
Date
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
Janice D. Magdich
City Attorney �e
Contract doc 4.3 11/24/15
1. AA# _
2. JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
TO: linternai Services Dept. - Budget Division
3. FROM: I Rebecca Areida-Yadav Y 5. DATE: 12/4/2015
4. DEPARTMENT/DIVISION: Public Works
6. REQUEST ADJUSTMENT
OF APPROPRIATION AS LISTED BELOW
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
.A
431 32205 Fund Balance $ 10,000.00
SOURCE OF
FINANCING
B
431 43199000 77020 General Fund Capital Projects $ 10.000.00
USE OF
FINANCING
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract with BRM Construction for the Animal Shelter Interior Improvements project.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature: C
LZLXQ-
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2015-221
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT
FOR THE ANIMAL SHELTER INTERIOR IMPROVEMENTS TO BRM
CONSTRUCTION, OF HOLLISTER, AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on November 24, 2015, at
11:00 a.m., for the Animal Shelter Interior Improvements Project, described in the plans and
specifications therefore approved by the City Council on October 21, 2015; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
BRM Construction $56,150
Diede Construction, Inc. $67,786
WHEREAS, funding for this project will be as follows:
$50,000 FY 2015/16 Budget
$10,000 Requested Appropriation
$10,000 Diversion from Awning Project
$70,000 Total Project Cost covering contract cost, engineering,
inspection, and project contingencies.
WHEREAS, funds in the amount of $10,000 are currently earmarked for an awning
project that will be diverted to the Animal Shelter Interior Improvements Project; and
WHEREAS, staff recommends that the City Council award the contract for the Animal
Shelter Interior Improvements Project to the lowest bidder, BRM Construction, in the amount of
$56,150; and
WHEREAS, staff further recommends that additional funds in the amount of $10,000 be
appropriated from General Fund Capital for this project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Animal Shelter Interior Improvements Project to the lowest bidder,
BRM Construction, of Hollister, California, in the amount of $56,150; and
BE IT FURTHER RESOLVED that the City Council does hereby appropriate funds in the
amount of $10,000 from the General Fund Capital account for this project; and
BE IT FURTHER RESOLVED that funds in the amount of $10,000, originally earmarked
for an awning project, be diverted to the Animal Shelter Interior Improvements Project.
Dated: December 16, 2015
hereby certify that Resolution No. 2015-221 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 16, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
NIFER F RRAI6L0
I
y Clerk
2015-221