HomeMy WebLinkAboutAgenda Report - December 16, 2015 C-05TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-5
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Procure LED Luminaires for Post
Top Decorative Street Lights ($500,000)
MEETING DATE: December 16, 2015
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to procure LED
luminaires for the post top decorative street lights in an amount not
to exceed of $500,000 from Walters Wholesale Electric Company,
of Brea CA.
BACKGROUND INFORMATION: On August 5, 2015, the City Council adopted a resolution to award a
turn -key LED retrofit project to Tanko Lighting of San Francisco for
the cobra head street lights. At that time it was noted that Electric
Utility (EU) staff could retrofit the post top decorative street lights at a lower cost than the responsive
bids. The EU's Ten Year Capital Improvement Pian and financial forecast includes the purchase of
decorative LED luminaires with installation by EU staff.
The City has a wide variety of decorative street light styles. It is the intent to procure a standard style LED
luminaire that will fit in the majority of the various style decorative fixtures. A series of Holophane LED
fixtures have been identified that will integrate into over 80 percent of the City's decorative street light
fixtures, as noted in the table below.
Holophane Luminaire
Quantity
Price/unit
Total
245L 20LEDE70 MVOLT 4K R5 RNA
SH NL DM (P7) SPECIAL
MANUFACTURE LABEL RFD180118
14
GVUEORIGRETRO-40-4K-AS-B-6-
DM-H-PSC-RFD174194
$ 326.50
$ 4,571.00
1527 $ 284.15
$ 433,897.05
Total (with tax)
$ 4,936.68
TOTAL
$ 468,608.81
$ 473,545.49
This pricing reflects the results of a request for bid by the City of Elk Grove. Per Lodi Municipal Code
Section 3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is
advantageous for the City, with appropriate approval by the agencies, provided that their award was in
compliance with their formally -adopted bidding or negotiation procedures. Staff recommends the
purchase of Holophane LED Luminaires in accordance with the Elk Grove bidding process with the
results outlined in the table above. Luminaires will be purchased from Walters Wholesale Electric
Company, of Brea CA.
APPROVED:
aue , City Manager
Adopt Resolution Authorizing City Manager to Procure LED Luminaires for Post Top Decorative Street Lights ($500,000)
December 16, 2015
Page 2 of 2
FISCAL IMPACT:
FUNDING AVAILABLE:
The total cost of the LED luminaires is approximately $500,000 which will
be spread over 4 years.
Included in FY2015/16 Account No.50199000.77020.
Jordan Ayers
Deputy City Manager/Internal Services Director
Elizabeth A. Kirkley
Electric Utility Director
PREPARED BY: Jules L. Marchesseault, Engineering and Operations Manager
EAK/JM/Ist
RESOLUTION NO 2015-218
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO PROCURE LED LUMINAIRES FOR
POST TOP DECORATIVE STREET LIGHTS
WHEREAS, on August 5, 2015, the City Council adopted Resolution No. 2015-125
awarding a turn -key LED retrofit project to Tanko Lighting; of San Francisco, for cobra head
street lights; at that time, it was noted that Electric Utility (EU) staff could retrofit the post top
decorative street lights at a lower cost than the responsive bids; and
WHEREAS, EU's Ten -Year Capital Improvement Plan and financial forecast include the
purchase of decorative LED luminaires with installation by EU staff; and
WHEREAS, the City has a wide variety of decorative street light styles; and
WHEREAS, a series of Holophane LED fixtures have been identified that will integrate
into over 80 percent of the City's decorative street light fixtures, as noted in the table below.
Holophane Luminaire
Quantity
Price/unit
Total
Total (with tax)
245L 20LEDE70 MVOLT 4K R5
RNA SH NL DM (P7) SPECIAL
MANUFACTURE LABEL
RFD180118
14
$ 326.50
$ 4,571.00
$ 4,936.68
GVUEORIGRETRO-40-4K-AS-B-
6-DM-H-PSC-RFD174194
1,527
$ 284.15
$ 433,897.05
$ 468,608.81
TOTAL
$ 473,545.49
WHEREAS, the above pricing reflects the results of a request for bid by the City of
EIk Grove; and
WHEREAS, pursuant to Lodi Municipal Code Section 3.20.045, State and Local Agency
Contracts, the bidding process may be waived when it is advantageous for the City, with
appropriate approval by the agencies, provided that their award was in compliance with their
formally -adopted bidding or negotiation procedures; and
WHEREAS, staff recommends that the City Council waive the bidding requirements,
thereby utilizing the City of EIk Grove bidding process for the purchase of above -referenced
Holophane LED Luminaires from Walters Wholesale Electric Company, of Brea, in an amount
not to exceed $473,545.49.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby waive
the City of Lodi bidding requirements, thereby allowing the utilization of the City of EIk Grove
bidding process for the purchase of the above -referenced Holophane LED Luminaires; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to procure
LED Luminaires for Post Top Decorative Street Lights from Walters Wholesale Electric
Company, of Brea, California, in an amount not to exceed $473,545.49; and
BE IT FURTHER RESOLVED that the total cost of purchase with contingencies shall not
exceed $500,000 for this project.
Dated: December 16, 2015
hereby certify that Resolution No. 2015-218 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 16, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
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(ENNIFE FERRAIOLO
City Clerk
2015-218