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HomeMy WebLinkAboutAgenda Report - November 18, 2015 C-14CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-14 TM AGENDA TITLE: Adopt Resolution Approving Various Public Works Policies and Various Public Works Fees, Charges, and Penalties MEETING DATE: November 18, 2015 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution approving various Public Works policies and various Public Works fees, charges, and penalties. BACKGROUND INFORMATION: Operations within the Water and Wastewater Divisions have evolved over the past two decades. As a result, several of the existing policies need to be updated, and new policies need to be created, to reflect current conditions within those utilities. In addition, this provides an opportunity to inform the City Council regarding the respective roles and responsibilities of the City and its customers. The Public Works Policies and Procedures Manual covers a wide range of services, including: administration, engineering, storm, streets, sewer, water, transit, and solid waste. The action requested of the City Council herein is specific to the sewer and water policies as described below. Copies of the various policies are attached. In addition, a comprehensive listing of Public Works fees, charges and penalties is provided. The majority of the fees, charges and penalties are existing, with a few new fees proposed and some charges and penalties increased. In addition, some of the fees are proposed to be reset to reflect the cost of providing the service. A standard annual indexing based upon the Consumer Price Index, All Urban Consumers, San Francisco - San Jose -Oakland, CA is proposed that would apply to most of the fees. Water Policy No. 6 — Water Service Upgrading (Exhibit A) This is an existing policy that requires property owners of parcels which are to be developed, or redeveloped, to upgrade water services that do not conform to existing City standards. The principal change to the policy is the addition of this statement, "Installation of the water meter shall be performed by the City." The Water Meter Program will install, relocate, and upgrade all residential, industrial, commercial and multi- family water services within the City. The charge to the property owner is the cost of the meter assembly (based upon meter size) and all other related work is paid by the water utility. Property owners required to upgrade their water service prior to and after the Water Meter Program is complete, did not or will not benefit from the utility's subsidy. Some customers have complained about the inequity of this application of the policy. Water Policy No. 9 Water Service Maintenance (Exhibit B) This is a new policy that establishes the responsibility for maintenance of water service. The property owner is responsible to repair and maintain the water service lateral from the service side of the water meter box to APPROVED: ak en Sch797 uer, City Manager KAWP\Water\C PW Fees 11-18-15 doc 11/3/2015 Adopt Resolution Approving Various Public Works Policies and Various Public Works Fees, Charges, and Penalties November 18, 2015 Page 2 the building. The City will repair and maintain the water service from the public water main up to the service side of the water meter box at no cost to the property owner. In conjunction with the Water Meter Program, the City has paid for the repair of customers' water service laterals when the City's contractor is nearby and a repair is needed as part of the program. Generally, the City has provided this service for a two-year period following acceptance of a water meter program phase that is the same as the warranty period required of the contractor. Water Policy No. 10 — Water Meter Installation (Exhibit C) This is a new policy that establishes the procedures for installing water meters. The policy is backed by State law requiring all water customers within the Lodi service area to have meters by 2025. At locations with a standard meter box assembly for which a meter has been purchased, there is no charge for City forces to set the meter. At locations with a standard meter box assembly for which a meter has not been purchased, the meter charge is based upon size. A recommended meter charge schedule is included in the resolution that, if approved, charges would annually change indexed to the Consumer Price Index beginning January 1, 2017. That date is selected based upon staff's objective to distribute water meter invoices to all non-residential, multi -family and condominium customers by that date. Those invoices will be based upon the water meter charge schedule approved by City Council as presented in Exhibit G. Sewer Policy No. 4 — Wastewater Lateral Maintenance (Exhibit D) This is an existing policy that is not changing, but a few differences exist from Water Policy No. 9 — Water Service Maintenance, that we bring to the City Council's attention. First, the property owner is responsible for maintaining the entire wastewater lateral from the main to the building that includes rodding, flushing, roto-rootering, etc. If a lateral needs to be repaired, the City will only repair the lateral from the main to the property line at no cost to the property owner. The property owner is responsible for all costs of determining maintenance and/or repair needs for the entire lateral. If a lateral is located in a back yard, the City is responsible for the portion from the main to the cleanout. Over the past many years, this policy has been enforced at a variety of levels. The purpose of bringing this to the City Council is to re-establish a consistent approach and response to customer lateral maintenance and repair. We would adhere to the policy described in the above paragraph. We have frequently experienced in the past, a property owner will hire a plumbing service to clear a suspected blockage in a lateral only to discover a blockage exists in the publicly -owned wastewater main. Sometimes the property owner will seek reimbursement from the City for the cost of investigating the private lateral and routinely these claims are denied on the basis of it being required under the maintenance requirement of the policy. Sewer Policy No. 8 — Septic Waste Disposal Policy (Exhibit E) This is an existing policy, however, the wording is changed to clarify the area from where septic waste is accepted is "north of Eight Mile Road, west and north to the Sacramento County lines and east to Amador and Calaveras County lines." In addition, the days of service are revised to Monday through Thursday. Fridays are eliminated due to the plant being staffed by a single operator as a result of the current 9/80 work schedule. Service can be provided on Fridays, weekends, and holidays with advance registration and payment of a 20 -percent surcharge. The charge for septic waste disposal from areas outside the City limits is 150 -percent of the inside City limits charge. This is consistent with other charges to water and wastewater customers receiving service outside the City limits. K:\WP\Water\C PW Fees 11-18-15 doc 11/3/2015 Adopt Resolution Approving Various Public Works Policies and Various Public Works Fees, Charges, and Penalties November 18, 2015 Page 3 Sewer Policy No. 9 — Grease Disposal Policy (Exhibit F) This is an existing policy with a few of the provisions being revised to reflect current operations. For example, the days that grease dumping is allowed are Monday through Thursday. Fridays are eliminated due to the plant being staffed by a single operator as a result of the current 9/80 work schedule. Service can be provided on Fridays, weekends, and holidays with advance registration and payment of a 20 -percent surcharge. The charge for grease disposal from areas outside the City limits is 150 -percent of the inside City limits charge. This is consistent with other charges to water and wastewater customers receiving service outside the City limits. Public Works Fee Schedule (Exhibit G) The consolidated Public Works Fee Schedule represents a complete listing of fees levied by the Public Works Department. The fees listed have been adopted by various resolutions over time with some subject to inflationary increase and others not. A few new fees are included in the list. An objective is for the Council to approve a complete list of fees by resolution, with a common methodology and indexing for annual updates of the fees. The new fees are the Final Map Processing fee of $12 per lot; Special Events and Block Party Encroachment Permit fee of $200 and $43, respectively; Building Permit (Commercial, Industrial, and Multi - Family) and Building Permit (Residential) of Fats, Oils, and Greases (FOG) Inspection and Re -Inspection fee of $100 and $125, respectively. These new fees are computed based upon time records and hourly costs for staff performing the work, except for the FOG fee that was set at the level charged by the City of Stockton. The FOG fee may need to be adjusted in the future as experience is gained in performing the State -mandated inspections. The Block Party fee will not be charged for National Night Out block parties. The fees for installing a wastewater lateral (4 -inch), installing water services (3/4-, 1-, 11/2-, and 2 -inch), and abandoning water services are proposed to be reset based upon experience in the field. Some are increasing (wastewater lateral and abandonment) more than the indexing suggests and others are reducing (water services generally). Two categories of fees, Transportation and Water Meters, will not be indexed fees. The Transportation fees are set equal to the Caltrans transportation fees. The Water Meter fees are inclusive of the purchase cost and installation and are not set to change until all customers under the Water Meter Program have been charged for their new water meter. This way, all water customers pay the same price for their water meter based upon the size of the meter, regardless of the installation date. All the fees listed in the Public Works Fee Schedule will be increased every July 1 by the amount of the 12 - month change in the Consumer Price Index, All Urban Consumers, San Francisco -San Jose -Oakland, CA, not including the exceptions noted above. The Old Fee column in Exhibit G is the fees enacted July 1, 2014 and the New Fee column is the fees enacted July 1, 2015, with the exception of the new fees to be approved as part of the proposed resolution. The above information was presented to the City Council at the October 27, 2015 Shirtsleeve meeting. Staff was requested to present alternatives for water waste penalties. The Lodi penalty structure, the proposed and an alternative for Council consideration is presented in Exhibit H. In addition, penalty structures for other communities in the region are provided. K:\WP\Water\C PW Fees 11-18-15 doc 11/3/2015 Adopt Resolution Approving Various Public Works Policies and Various Public Works Fees, Charges, and Penalties November 18, 2015 Page 4 FISCAL IMPACT: FUNDING AVAILABLE: Revenues collected from fees will increase as the Consumer Price Index increases. More complete cost recovery for services will be achieved. Not applicable. F. Wally Sarfelin Public Works Director Prepared by F. Wally Sandelin/Public Works Director FWS/FWS/tb Attachments K:\WP\Water\C PW Fees 11-18-15.doc 11/3/2015 04/26/2010 1 CITY OF LODI PUBLIC WORKS DEPARTMENT POLICIES AND PROCEDURES WATER — 6 WATER SERVICE UPGRADING GENERAL Existing parcels, which are to be developed or redeveloped, on which there are existing water services, that do not conform to existing City Standards, are to have the services upgraded at the time of construction. Construction of new, or additions to existing, single-family houses with existing services are exempt. DEVELOPER'S RESPONSIBILITY • On parcels where the development falls under the requirements of the off-site improvement ordinance and where there is no change required in the size of the water service, the cost of upgrading the existing water service to present standard will be borne by the developer. The work may be done by the City or the developer's plumber, depending on conditions of the existing service. • In all cases where new service is required, the entire cost of installation and/or abandonment is the responsibility of the developer. The work will normally be done by the City. • In all cases where a water meter is required, the cost of the meter is the responsibility of the developer/builder/property owner. Installation of the water meter shall be performed by the City. • It is also the developer's responsibility to disconnect the existing service prior to demolition and to be aware of its location during demolition. F. Wally Sandelin Public Works Director K:\WP\POLICY\PPWATER6 rev2010.DOC 9/23/2015 CITY OF LODI POLICIES AND PROCEDURES PUBLIC WORKS DEPARTMENT PUBLIC WORKS DEPARTMENT %WATER - 9 WATER SERVICE MAINTENANCE 7/15 OWNER TO MAINTAIN & REPAIR* WATER METER BOX 12" —iii—iii—iii=iii=iii— CITY TO MAINTAIN & REPAIR* wl z_ J 1- w �I O 0_ PUBLIC WATER MAIN III=111- CUSTOMER VALVE I L CITY SHUTOFF VALVE WATER METER ASSEMBLY WATER SERVICE Water Service Maintenance Policy Adopted by City Council , 2015 Resolution No. - 2015 1. The property owner is responsible to repair and maintain the water service lateral from the service side of the water meter box to the building as shown above. Maintenance includes repairing broken or leaking water pipes. 2. The City will repair and maintain the water service from the public water main up to the service side of the water meter box as shown above, including the water meter assembly, radio transponder, and the meter box, at no cost to the property owner. 3. The property owner shall not tamper with the water meter assembly or the city shut off valve inside the water meter box. Any damages caused by the tampering will be repaired at the property owner's expense. 4. The property owner shall not alter the elevation or location of the water meter box and the water meter assembly. No stationary object shall be placed directly on top of the water meter box. 5. For water service problems that do not appear to be property owner's responsibility, call the City Utilities Operation at (209) 368-5735. The City will confirm if it's their problem. * In cases where the water main is in a rear/side yard easement, the demarcation will be at the water shut off at the easement line. F. WALLY SANDELIN, PUBLIC WORKS DIRECTOR K:\CADD\EXHIBITS\Unnumbered\Water Service Lateral Maintenance.dwg, Layoutl, 9/23/2015 10:09:22 AM, jpizzo CITY OF LODI PUBLIC WORKS DEPARTMENT POLICIES AND PROCEDURES WATER — 10 Water Meter Installation 9/2015 GENERAL Current State Law requires that all customers within the Lodi Service Area have meters installed by 2025. Since 1979, new residential development and some residential redevelopment has been required to install meter boxes but was not required to purchase a water meter. Since 1992, new residential development and some residential redevelopment has been required to install meter boxes and to pay for a water meter that generally was not set in the box. Since 2002, the City has rehabilitated portions of the water system and has installed meter boxes in the process but has not yet installed meters. Approximately 11,000 residential properties constructed prior to 1979 in the Lodi Service Area have neither meter box nor meter. Construction of new housing is required to install the meter box assembly and meter as is the requirement for all non-residential development. Developer/Property Owner Responsibility 1. At residential service locations where the meter box assembly has been installed by the developer/property owner and a meter has not been paid for, the cost for the new meter, installation, and permit is the obligation of the property owner. This cost shall be in an amount determined by the City Council by resolution. 2. At residential service locations where the meter box assembly has been installed by the developer/property owner and a meter has been paid for, there is no cost to the developer/property owner for the installation and permit for setting the meter. 3. At residential service locations where neither meter box assembly nor meter has been set, the cost for the meter box assembly, meter, meter purchase and permit is the responsibility of the developer/property owner. This cost shall be in an amount determined by City Council by resolution. City Responsibility 1. The City is responsible for implementing a program to complete the installation of water meters to all customers by January 21, 2025. 2. The City is responsible for the cost to upgrade any part of the meter box assembly or meter to a new standard for all existing residential meters. 3. Installation of water meters into meter box assemblies. K:\WP\POLICY\Ppwaterl 0 revised.doc 11/3/2015 WATER METER INSTALLATION Procedure WATER 10 Page 2 of 2 1. All water meters shall be installed by City forces or by Contractors under contract with the City. 2. The cost for the meter installation shall be in an amount determined by City Council by resolution. 3. Installation of a meter or meter box assembly/meter requires the issuance of a Work Order by the Finance Department. The work is to be performed by City forces or by Contractors under contract with the City. The Work Order will be activated by only one of the following: a. Issuance of a Building Permit or Plumbing Permit by the Community Development Department for the installation of a new, upgraded, or altered water service. b. Issuance of a Water Service Upgrade Permit by the Public Works Department to upgrade or add a service. c. Issuance of a Water Meter Installation Permit by the Public Works Department for the installation of a pre -purchased meter in an existing meter box assembly. d. Issuance of a Water Meter Installation Permit by the Public Works Department for the installation of a meter purchased by the developer/property owner in an existing meter box assembly. F. Wally Sandelin Public Works Director Approved by City Council Resolution No. 2015- K:\WP\POLICY\Ppwaterl0 revised .doc 11/3/2015 PUBLIC WORKS DEPARTMENT SEWER 4 UCIE AND PROCEDU ES WASTEWATER ITERAL MAINTENANCE E3UILDING CLEAN OUT PROPERTY LINE CLEAN OUT** (Per Std Plan 201) SIDEWALK - CURB & GUTTER STREET' WASTEWATER I..AFERAL PROPERTY OWNER OWNED, MAINTAINED & REPAIRED WASTEWATER MAIN PROPERTY OWNER CITY OF LODI OWNED AND MAINTAINED, OWNED, MAINTAINED BUT CITY REPAIRED & REPAIRED WASTEWATER BUILDING LATERAL MAINTENANCE POLICY ADOPTED BY CITY COUNCIL DECEMBER 6. 1967 1. The property owner is responsible for maintaining the entire wastewater lateral from the wastewater main to the building. Maintenance includes rodding, flushing, roto--._rootering, etc. 2. The property owner is responsible for costs of determining maintenance and/or repair needs for the entire lateral. 3. When the wastewater lateral needs to be repaired, the City will only repair the lateral from the wastewater main to the property line*, at no cost to the property owner. 4. The above clean outs must be (re)installed by the property owner whenever their portion of the lateral is being replaced or repaired. The City will normally install the property line clean outs* if the City portion is being replaced. (In cases of laterals existing before January 1987 where the building clean out is within 25' of the property line*, the property line clean out installation may be waived by the Public Works Department.) 5. For wastewater problems that do not appear to be the property owner's responsibility, call the City Utilities Operator at 368-5735. The City will confirm if it's their problem. * In cases where the wastewater main is in a rear/side yard easement, the demarcation will be at the property line clean out**, and if there is no property line clean out the demarcation will be at the water shut off at the easement line. ** The property line cleanout could be located on either side of the property line or easement line, see Public Works Department Standard Plan 201. ACK L, RONSKO PUBLIC WORKS DIRECTOR open \exhibits\ww-•later CITY OF LODI PUBLIC WORKS DEPARTMENT POLICIES AND PROCEDURES SEWER — 8 SEPTIC WASTE DISPOSAL POLICY Rev. 9/2015 The City has agreed with San Joaquin County to accept septic tank waste from the north part of county (north of Eight Mile Road, west and north to the Sacramento County lines, and east to Amador and Calaveras County lines). Wastes generated outside the prescribed area will not be accepted. Wastes generated outside Lodi city limits will be assessed a surcharge (See Fee and Service Charges Schedule). This procedure outlines requirements and/or restrictions that must be followed by septic tank pumper companies authorized to discharge domestic holding tank waste at the White Slough Water Pollution Control Facility (WSWPCF), located at 12751 North Thornton Road. • Must have a current City of Lodi Wastewater Discharge Permit (renewable every two years). • Wastes must comply with Lodi Municipal Code (LMC) Chapter 13.12 and any special provisions established for this type of waste. • All grease must be of animal or vegetable origin. No mineral -based greases will be accepted. • No waste will be accepted whose origin is a sand/oil trap. • No waste will be accepted that is deemed hazardous by any federal, state or local regulations. • Grease Interceptor waste must originate from within City of Lodi limits (See Grease Disposal Policy). • Domestic holding tank waste shall only be discharged to the City's sewer system at the designated dump station, located at 12751 North Thornton Road, between the hours of 7:00 a.m. and 3:30 p.m., Monday through Thursday, excluding holidays. • In extreme situations or emergencies, the City will accept waste on weekends/holidays. Due to limited staff (one person) during these time periods, an appointment must be scheduled in advance with the duty operator. This scheduling can be accomplished by calling the WSWPCF at (209) 333-6749 between 7:00 a.m. and 12:00 p.m., Friday, Saturday, Sunday or holidays. If no answer, you will automatically enter the City's voice mail system. Our duty operator will review the voice message system at 12:00 p.m. and return any septic waste hauler's call to schedule a time to discharge at the WSWPCF. On no occasion will this be before 7:00 a.m. or after 3:30 p.m. If hauler is unable to make the appointment it is their responsibility to notify City staff and reschedule. This weekend/holiday schedule service allowed in extreme situations and/or emergencies does take our staff from their normal duties and will disrupt their schedules. Therefore, weekend/holiday dumping privileges will constitute an additional 20 percent charge above the current rate. • A domestic holding tank manifest must be submitted for each load detailing origins of waste. Drivers must also sign a WSWPCF log before dumping each load. PPSFWR08rev915_doadoc 09/93/15 CITY OF LODI PUBLIC WORKS DEPARTMENT POLICIES AND PROCEDURES • Septic tank pumper companies and their employees will be responsible for maintaining and cleaning of any spills at this designated grease pump station. • Bills are issued after the first of each month for the preceding month and are due and payable within 45 days of issue. (See current Public Works fee and servive Charge Schedule). Failure to pay a billin this time period will result in revocation of Wastewater Dischrge Permit and will also be subject to a required cash deposit established by the City's Finance Director as defined in the LMC, Chapter 13.04. • Reinstatment of a revoked Wastewater Dischrge Permit will require reapplying for said permit along with a $75 fee to process a reissuance of a Wastewater Discharge Permit. Wastewater Discharge Permits revoked more than twice during a 12 month period will not be reinstated for a period of one year. F. Wally Sandelin Public Works Director Approved by City Council Resolution No. 2015- PPSFWR08rev915_doador. 09/93/15 CITY OF LODI PUBLIC WORKS DEPARTMENT POLICIES AND PROCEDURES SEWER — 9 GREASE DISPOSAL POLICY Rev. 9/2015 The City has agreed with San Joaquin County to accept grease trap waste fromcommercial and industrial grease traps from the north part of county (north of Eight Mile Road, west and north to the Sacramento County lines, and east to Amador and Calaveras County lines). Wastes generated outside the prescribed area will not be accepted. Wastes generated outside Lodi city limits will be assessed a surcharge (See Fee and Service Charges Schedule). This procedure outlines requirements and/or restrictions that must be followed by grease tank pumper companies authorized to discharge domestic holding tank waste at the White Slough Water Pollution Control Facility (WSWPCF), located at 12751 North Thornton Road. • Must have a current City of Lodi Wastewater Discharge Permit (renewable every two years). • Wastes must comply with Lodi Municipal Code (LMC) Chapter 13.12 and any special provisions established for this type of waste. • All grease must be of animal or vegetable origin. No mineral -based greases will be accepted. • No waste will be accepted whose origin is a sand/oil trap. • No waste will be accepted that is deemed hazardous by any federal, state or local regulations. • Grease trap waste shall only be discharged to the City's sewer system at the designated dump station, located at 12751 North Thornton Road, between the hours of 7:00 a.m. and 3:30 p.m., Monday through Thursday, excluding holidays. • In extreme situations or emergencies, the City will accept waste on weekends/holidays. Due to limited staff (one person) during these time periods, an appointment must be scheduled in advance with the duty operator. This scheduling can be accomplished by calling the WSWPCF at (209) 333-6749 between 7:00 a.m. and 12:00 p.m., Friday, Saturday, Sunday or holidays. If no answer, you will automatically enter the City's voice mail system. Our duty operator will review the voice message system at 12:00 p.m. and return any septic waste hauler's call to schedule a time to discharge at the WSWPCF. On no occasion will this be before 7:00 a.m. or after 3:30 p.m. If hauler is unable to make the appointment it is their responsibility to notify City staff and reschedule. This weekend/holiday schedule service allowed in extreme situations and/or emergencies does take our staff from their normal duties and will disrupt their schedules. Therefore, weekend/holiday dumping privileges will constitute an additional 20 percent charge above the current rate. • A grease trap manifest must be submitted for each load detailing origins of waste. Drivers must also sign a WSWPCF log before dumping each load. PPSFWR09rev915_doc 09/73/15 CITY OF LODI PUBLIC WORKS DEPARTMENT POLICIES AND PROCEDURES • Grease trap pumper companies and their employees will be responsible for maintaining and cleaning of any spills at this designated grease pump station. • Bills are issued after the first of each month for the preceding month and are due and payable within 45 days of issue. (See current Public Works fee and servive Charge Schedule). Failure to pay a billin this time period will result in revocation of Wastewater Dischrge Permit and will also be subject to a required cash deposit established by the City's Finance Director as defined in the LMC, Chapter 13.04. • Reinstatment of a revoked Wastewater Dischrge Permit will require reapplying for said permit along with a $75 fee to process a reissuance of a Wastewater Discharge Permit. Wastewater Discharge Permits revoked more than twice during a 12 month period will not be reinstated for a period of one year. F. Wally Sandelin Public Works Director Approved by City Council Resolution No. 2015- PPSFWR09rev915_rine 09/93/15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Public Works Fee Schedule for July 1, 2015 Engineering Fees Old Fee New Fee Note Inspection on overtime callout (per hour) $ 80.00 $ 139.00 Improvement Agreement $ 1,991.00 $ 2,048.00 Improvement Agreement Addenda $ 663.00 $ 682.00 Partial Project Acceptance $ 293.00 $ 301.00 Deferred Improvement Agreement $ 1,991.00 $ 2,048.00 Annexation2 $ 763.00 $ 784.00 Building Permit - Commercial, Industrial, Multi-Familyt $ 726.00 $ 1,050.00 Building Permit - Single Family Residential' $ 134.00 $ 525.00 Development Plan 1'2 $ 1,270.00 $ 1,306.00 per lot over 4 lots $ 18.00 $ 19.00 Parcel Map Check/Processing $ 328.00 $ 337.00 Note per lot over 4 lots $ 12.00 $ 12.00 Final Map Processing $ 264.00 $ 271.00 per lot over 4 lots n/a $ 12.00 Tentative Parcel Map & Non -Residential Condominium Conversion' $ 1,015.00 $ 1,044.00 Tentative Subdivision Map 1,2 $ 1,270.00 $ 1,306.00 per lot over 4 lots $ 18.00 $ 19.00 Site Plan / SPARC $ 508.00 $ 523.00 Storm Drainage Permit Compliance Inspection Old Fee New Fee Note Initial Monthly Construction Inspection $ 183.00 $ 195.00 Subsequent Monthly Construction Inspection $ 139.00 $ 155.00 Post -Construction BMP Annual Inspection $ 138.00 $ 155.00 Document Fees $ 20.00 New Fee Note Design Standards $ 20.00 $ 20.00 Construction Specifications $ 20.00 $ 20.00 Standard Plans $ 20.00 $ 20.00 Prints/Copies of File Maps, Plans, Etc. (bond) Old Fee New Fee Note Size A (8 1/2 x 11) $ 0.15 $ 0.10 Size B (11x17) $ 0.50 $ 0.50 Size C, D (17x22, 22x34) First Sheet $ 5.00 $ 5.00 Each Additional Sheet $ 2.00 $ 2.00 Size E and Larger (34x44) First Sheet $ 6.00 $ 6.00 Each Additional Sheet $ 3.00 $ 3.00 Plans & Specifications Sets for bidding (picked up) $ 25.00 $ 25.00 Plans & Specifications Sets for bidding (mailed) $ 30.00 $ 30.00 Certified Payrolls First Sheet $ 1.00 $ 1.00 Each Additional Sheet $ 0.25 $ 0.25 Plotted Copy of Existing Map (bond) Old Fee New Fee Note Size C, D (17x22, 22x34) First Sheet $ 16.00 $ 16.00 Each Additional Sheet $ 7.00 $ 7.00 Size E and Larger (34x44) First Sheet $ 17.00 $ 8.00 Each Additional Sheet $ 7.00 $ 7.00 K:\WP\DEV_SERV\Engineering Fees\Annual Fee Update\Public Works Fee Schedule Resolution Attachment.xls 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 Public Works Fee Schedule for July 1, 2015 Encroachment Permit Old Fee New Fee Note Sidewalk/Driveway (Single Parcel) $ 85.00 $ 88.00 per current Caltrans Fee Utility Encroachment $ 85.00 $ 88.00 per current Caltrans Fee Nonconstruction $ 42.00 $ 43.00 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Downtown Sidewalk Encroachment $ 42.00 $ 43.00 Outside City Limits - 150% of Inside City Limits Charge Special Events n/a $ 200.00 Block Party n/a $ 43.00 Public Improvement Reimbursement Agreement Old Fee New Fee Note Agreement Preparation $ 878.00 $ 903.00 per current Caltrans Fee Reimbursement Collection $ 234.00 $ 241.00 per current Caltrans Fee Miscellaneous Old Fee New Fee Note Address Change $ 67.00 $ 69.00 per current Caltrans Fee Document Preparation $ 85.00 $ 88.00 per current Caltrans Fee Miscellaneous Easement Abandonment $ 425.00 $ 437.00 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Impact Mitigation Fee Payment Agreement $ 664.00 $ 683.00 Outside City Limits - 150% of Inside City Limits Charge Lot Line Adjustment $ 1,592.00 $ 1,637.00 Street Abandonment $ 1,227.00 $ 2,500.00 Street Name Change $ 425.00 $ 437.00 Transportation Permit Old Fee New Fee Note Single Trip $ 16.00 $ 16.00 per current Caltrans Fee Annual Repetitive Route $ 90.00 $ 90.00 per current Caltrans Fee Streets Old Fee New Fee Note Street Name Sign (Per set - 4 signs) $ 410.00 $ 410.00 Within City Limits -Friday, Weeknds and Holiday 20% Surcharge AC Replacement up to 4 inches in depth (per SF) $ 17.63 $ 17.63 Outside City Limits 150% of Inside City Limits Charge AB Placement up to 6 inches in depth (per SF) $ 12.48 $ 12.48 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Seal Coat (per SF) $ 0.08 $ 0.08 Outside City Limits - 150% of Inside City Limits Charge Wastewater Service Installation Old Fee New Fee Note 4 " Service (if jacking required converts to T & M) $ 2,582.71 $ 2,932.00 Within City Limits -Friday, Weeknds and Holiday 20% Surcharge 6"&Larger Service T&M T&M Outside City Limits 150% of Inside City Limits Charge Disconnect/Abandon Service $ 1,610.24 $ 1,745.00 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Charge 80% if water service concurrently installed $ 663.06 Miscellaneous Old Fee New Fee Note Septic Tank Waste (per 1,000 gallons) $ 312.34 $ 321.00 Within City Limits -Friday, Weeknds and Holiday 20% Surcharge Septic Tank Waste (per 1,000 gallons) $ 663.06 $ 482.00 Outside City Limits 150% of Inside City Limits Charge Grease Waste (per 1,000 gallons) $ 312.34 $ 321.00 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Grease Waste (per 1,000 gallons) $ 663.06 $ 482.00 Outside City Limits - 150% of Inside City Limits Charge Winery Waste (per 1,000 gallons) $ 301.00 $ 301.00 Fats, Oils and Greases Inspection Fee n/a $ 100.00 Fats, Oils and Greases Re -inspection Fee n/a $ 125.00 K:\WP\DEV_SERV\Engineering Fees\Annual Fee Update\Public Works Fee Schedule Resolution Attachment.xls 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 Public Works Fee Schedule for July 1, 2015 Water Service Installation (exclusive of meter charge) Old Fee New Fee Note 3/4" $ 5,254.00 $ 5,080.00 Pricing to remain unchanged until completion of the Water Meter Program. Includes installation by City staff. 1" $ 5,356.46 $ 5,080.00 *Consumer Price Index to Begin 1 1/2" $ 6,428.51 $ 5,881.00 January 2017 2" $ 7,222.24 $ 6,815.00 $ 1,980.00 3"&Over T&M T&M 6" Dual Domestic Water Service $ 5,312.23 $ 5,312.00 Per Standard Plan 418 Charge 80% if wastewater service concurrently installed $ 5.00 Meter Charge Old Fee New Fee Note 3/4" $ 300.00 $ 300.00 Pricing to remain unchanged until completion of the Water Meter Program. Includes installation by City staff. 1" $ 350.00 $ 350.00 1 1/2" $ 780.00 $ 780.00 2" $ 970.00 $ 970.00 3" $ 1,980.00 $ 1,980.00 4" $ 3,570.00 $ 3,570.00 6" $ 6,760.00 $ 6,760.00 8" $ 11,520.00 $ 11,520.00 Disconnect/Abandon Water Service Old Fee New Fee Note 2" & under $ 1,883.19 $ 2,050.00 Over2" T&M T&M Miscellaneous Old Fee New Fee Note Meter Testing n/a No Charge Bacterial Sampling Fee (per sample) $ 45.00 $ 45.00 Fire Hydrant Meter Deposit $ 1,000.00 $ 1,000.00 6 -Inch Meter Deposit $ 5,000.00 $ 5,000.00 Meter Rental Charge (per day up to 45 days) $ 1.00 $ 1.00 per day 46 through 60 $ 2.50 $ 2.50 per day 61 through 90 $ 5.00 $ 5.00 per day over 90 days $ 10.00 $ 10.00 Water Usage (per CCF) $ 1.00 Tier 1 Tampering Fee n/a $ 75.00 Water Waste Fines Old Fee New Fee Note Informational Notification n/a No Charge 11st Written Water Waste Notice n/a No Charge 2nd Written Water Waste Notice n/a $ 35.00 3rd Written Water Waste Notice n/a $ 75.00 4th Written Water Waste Notice n/a $ 200.00 5th Written Water Waste Notice n/a $ 500.00 Subsequent Water Waste Notice n/a Disconnection K:\WP\DEV_SERV\Engineering Fees\Annual Fee Update\Public Works Fee Schedule Resolution Attachment.xls Agency City of Lodi (Existing) Utilizes Fines? Yes 1st Offense Warning 2nd Offense Written 3rd Offense 4th Offense 5th+ Offense $150 $35 $75 City of Lodi (Proposed) Yes Warning Written $35 $75 $200 $500 (6th) Service shut off (7th) City of Lodi (Alternative) Yes Warning Written $100 $200 $500 Service shut off (6th) City of Stockton (Cal Water) Yes Warning $50 $100 Flow restrictor Discontinue service City of Manteca Yes Warning $50 $250 $250 $250 City of Galt (Stage 1-3) Yes Warning $25 $50 $100 Water meter and/or $100. Flow restrictor + $100 on additional offenses City of Galt (Stage 4) Yes Warning $100 $200 Water meter and/or $200 Flow restrictor + $200 City of Tracy Yes Warning $100 $200 $500 $500 City of Modesto Yes Warning $150 $250 $500 $500 City of Ceres Yes Warning $20 $100 $250 $500 Elk Grove Water District Yes Warning Warning $200 $500 + flow restrictor $500 + service shut off RESOLUTION NO. 2015-198 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING VARIOUS PUBLIC WORKS POLICIES AND SETTING VARIOUS CHARGES RELATED TO THE PROVISION OF PUBLIC WORKS SERVICES -WHEREAS, operations -within the Water and Wastewater Divisions have evolved over -the past decades; several of the existing policies need to be updated; and new policies need to be created, to reflect current conditions within those utilities; and WHEREAS, the Public Works Department Policies and Procedures Manual covers a wide range of services, including administration, engineering, storm, streets, sewer, water, transit, and solid waste; and WHEREAS, staff recommends that the City Council approve the policies listed below that are specific to the sewer and water policies: 1) Water Policy No. 6 - Water Service Upgrading 2) Water Policy No. 9 - Water Service Maintenance 3) Water Policy No. 10 - Water Meter Installation 4) Sewer Policy No. 4 - Wastewater Lateral Maintenance 5) Sewer Policy No. 8 - Septic Waste Disposal Policy 6) Sewer Policy No. 9 - Grease Disposal Policy WHEREAS, staff further recommends approval of the comprehensive listing of Public Works fees for services, attached hereto, marked Exhibit A; and WHEREAS, most are existing fees, with a few new proposed fees and a few fees are reset to reflect cost experience in providing the service. In addition, all of the fees listed on Exhibit A will be increased annually on July 1 by the amount of the 12 -month change in the Consumer Price Index, All Urban Consumers, San Francisco -San Jose -Oakland, CA beginning in 2016, with the exception of Water Meter Installation which would begin January 1, 2017. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the above -referenced Water and Sewer policies; and BE IT FURTHER RESOLVED, that the City Council hereby approves the Fee Schedule attached hereto, marked Exhibit A, and made a part of this Resolution; and BE IT FURTHER RESOLVED that this Resolution supersedes all other prior Resolutions concerning the City of Lodi Public Works Department Fee Schedules for the referenced fees only. Dated: November 18, 2015 I hereby certify that Resolution No. 2015-198 was passed and adopted by the City Council of the City of Lodi in a regular meeting held November 18, 2015, by the following votes: 1) In reference to the fees in Exhibit A, with the exception of the Special Events fee of $200 (Line 43 in Exhibit A): AYES: COUNCIL MEMBERS - Chandler, Kuehne, Nakanishi, and Mayor Johnson NOES: COUNCIL MEMBERS - Mounce ABSENT: COUNCIL MEMBERS - None ABSTAIN: COUNCIL MEMBERS - None 2) In reference to the Special Events fee of $200 on Line 43 in Exhibit A: AYES: COUNCIL MEMBERS - Chandler, Kuehne, Nakanishi, Mounce, and Mayor Johnson NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None ABSTAIN. COUNCIL MEMBERS - None NIFER . FERRAIOLO City Clerk 2015-198 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Public Works Fee Schedule for July 1, 2015 Engineering Fees Old Fee New Fee Note Inspection on overtime callout (per hour) $ 80.00 $ 139.00 Improvement Agreement $ 1,991.00 $ 2,048.00 Improvement Agreement Addenda $ 663.00 $ 682.00 Partial Project Acceptance $ 293.00 $ 301.00 Deferred Improvement Agreement $ 1,991.00 $ 2,048.00 Annexation2 $ 763.00 $ 784.00 Building Permit - Commercial, Industrial, Multi-Familyt $ 726.00 $ 1,050.00 Building Permit - Single Family Residential' $ 134.00 $ 525.00 Development Plan 1'2 $ 1,270.00 $ 1,306.00 per lot over 4 lots $ 18.00 $ 19.00 Parcel Map Check/Processing $ 328.00 $ 337.00 Note per lot over 4 lots $ 12.00 $ 12.00 Final Map Processing $ 264.00 $ 271.00 per lot over 4 lots n/a $ 12.00 Tentative Parcel Map & Non -Residential Condominium Conversion' $ 1,015.00 $ 1,044.00 Tentative Subdivision Map 1,2 $ 1,270.00 $ 1,306.00 per lot over 4 lots $ 18.00 $ 19.00 Site Plan / SPARC $ 508.00 $ 523.00 Storm Drainage Permit Compliance Inspection Old Fee New Fee Note Initial Monthly Construction Inspection $ 183.00 $ 195.00 Subsequent Monthly Construction Inspection $ 139.00 $ 155.00 Post -Construction BMP Annual Inspection $ 138.00 $ 155.00 Document Fees $ 20.00 New Fee Note Design Standards $ 20.00 $ 20.00 Construction Specifications $ 20.00 $ 20.00 Standard Plans $ 20.00 $ 20.00 Prints/Copies of File Maps, Plans, Etc. (bond) Old Fee New Fee Note Size A (8 1/2 x 11) $ 0.15 $ 0.10 Size B (11x17) $ 0.50 $ 0.50 Size C, D (17x22, 22x34) First Sheet $ 5.00 $ 5.00 Each Additional Sheet $ 2.00 $ 2.00 Size E and Larger (34x44) First Sheet $ 6.00 $ 6.00 Each Additional Sheet $ 3.00 $ 3.00 Plans & Specifications Sets for bidding (picked up) $ 25.00 $ 25.00 Plans & Specifications Sets for bidding (mailed) $ 30.00 $ 30.00 Certified Payrolls First Sheet $ 1.00 $ 1.00 Each Additional Sheet $ 0.25 $ 0.25 Plotted Copy of Existing Map (bond) Old Fee New Fee Note Size C, D (17x22, 22x34) First Sheet $ 16.00 $ 16.00 Each Additional Sheet $ 7.00 $ 7.00 Size E and Larger (34x44) First Sheet $ 17.00 $ 8.00 Each Additional Sheet $ 7.00 $ 7.00 K:\WP\DEV_SERV\Engineering Fees\Annual Fee Update\Public Works Fee Schedule Resolution Attachment.xls 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 Public Works Fee Schedule for July 1, 2015 Encroachment Permit Old Fee New Fee Note Sidewalk/Driveway (Single Parcel) $ 85.00 $ 88.00 per current Caltrans Fee Utility Encroachment $ 85.00 $ 88.00 per current Caltrans Fee Nonconstruction $ 42.00 $ 43.00 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Downtown Sidewalk Encroachment $ 42.00 $ 43.00 Outside City Limits - 150% of Inside City Limits Charge Special Events n/a $ 200.00 Block Party n/a $ 43.00 Public Improvement Reimbursement Agreement Old Fee New Fee Note Agreement Preparation $ 878.00 $ 903.00 per current Caltrans Fee Reimbursement Collection $ 234.00 $ 241.00 per current Caltrans Fee Miscellaneous Old Fee New Fee Note Address Change $ 67.00 $ 69.00 per current Caltrans Fee Document Preparation $ 85.00 $ 88.00 per current Caltrans Fee Miscellaneous Easement Abandonment $ 425.00 $ 437.00 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Impact Mitigation Fee Payment Agreement $ 664.00 $ 683.00 Outside City Limits - 150% of Inside City Limits Charge Lot Line Adjustment $ 1,592.00 $ 1,637.00 Street Abandonment $ 1,227.00 $ 2,500.00 Street Name Change $ 425.00 $ 437.00 Transportation Permit Old Fee New Fee Note Single Trip $ 16.00 $ 16.00 per current Caltrans Fee Annual Repetitive Route $ 90.00 $ 90.00 per current Caltrans Fee Streets Old Fee New Fee Note Street Name Sign (Per set - 4 signs) $ 410.00 $ 410.00 Within City Limits -Friday, Weeknds and Holiday 20% Surcharge AC Replacement up to 4 inches in depth (per SF) $ 17.63 $ 17.63 Outside City Limits 150% of Inside City Limits Charge AB Placement up to 6 inches in depth (per SF) $ 12.48 $ 12.48 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Seal Coat (per SF) $ 0.08 $ 0.08 Outside City Limits - 150% of Inside City Limits Charge Wastewater Service Installation Old Fee New Fee Note 4 " Service (if jacking required converts to T & M) $ 2,582.71 $ 2,932.00 Within City Limits -Friday, Weeknds and Holiday 20% Surcharge 6"&Larger Service T&M T&M Outside City Limits 150% of Inside City Limits Charge Disconnect/Abandon Service $ 1,610.24 $ 1,745.00 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Charge 80% if water service concurrently installed $ 663.06 Miscellaneous Old Fee New Fee Note Septic Tank Waste (per 1,000 gallons) $ 312.34 $ 321.00 Within City Limits -Friday, Weeknds and Holiday 20% Surcharge Septic Tank Waste (per 1,000 gallons) $ 663.06 $ 482.00 Outside City Limits 150% of Inside City Limits Charge Grease Waste (per 1,000 gallons) $ 312.34 $ 321.00 Within City Limits - Friday, Weeknds and Holiday 20% Surcharge Grease Waste (per 1,000 gallons) $ 663.06 $ 482.00 Outside City Limits - 150% of Inside City Limits Charge Winery Waste (per 1,000 gallons) $ 301.00 $ 301.00 Fats, Oils and Greases Inspection Fee n/a $ 100.00 Fats, Oils and Greases Re -inspection Fee n/a $ 125.00 K:\WP\DEV_SERV\Engineering Fees\Annual Fee Update\Public Works Fee Schedule Resolution Attachment.xls 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 Public Works Fee Schedule for July 1, 2015 Water Service Installation (exclusive of meter charge) Old Fee New Fee Note 3/4" $ 5,254.00 $ 5,080.00 Pricing to remain unchanged until completion of the Water Meter Program. Includes installation by City staff. 1" $ 5,356.46 $ 5,080.00 *Consumer Price Index to Begin 1 1/2" $ 6,428.51 $ 5,881.00 January 2017 2" $ 7,222.24 $ 6,815.00 $ 1,980.00 3"&Over T&M T&M 6" Dual Domestic Water Service $ 5,312.23 $ 5,312.00 Per Standard Plan 418 Charge 80% if wastewater service concurrently installed $ 5.00 Meter Charge Old Fee New Fee Note 3/4" $ 300.00 $ 300.00 Pricing to remain unchanged until completion of the Water Meter Program. Includes installation by City staff. 1" $ 350.00 $ 350.00 1 1/2" $ 780.00 $ 780.00 2" $ 970.00 $ 970.00 3" $ 1,980.00 $ 1,980.00 4" $ 3,570.00 $ 3,570.00 6" $ 6,760.00 $ 6,760.00 8" $ 11,520.00 $ 11,520.00 Disconnect/Abandon Water Service Old Fee New Fee Note 2" & under $ 1,883.19 $ 2,050.00 Over2" T&M T&M Miscellaneous Old Fee New Fee Note Meter Testing n/a No Charge Bacterial Sampling Fee (per sample) $ 45.00 $ 45.00 Fire Hydrant Meter Deposit $ 1,000.00 $ 1,000.00 6 -Inch Meter Deposit $ 5,000.00 $ 5,000.00 Meter Rental Charge (per day up to 45 days) $ 1.00 $ 1.00 per day 46 through 60 $ 2.50 $ 2.50 per day 61 through 90 $ 5.00 $ 5.00 per day over 90 days $ 10.00 $ 10.00 Water Usage (per CCF) $ 1.00 Tier 1 Tampering Fee n/a $ 75.00 Water Waste Fines Old Fee New Fee Note Informational Notification n/a No Charge 11st Written Water Waste Notice n/a No Charge 2nd Written Water Waste Notice n/a $ 35.00 3rd Written Water Waste Notice n/a $ 75.00 4th Written Water Waste Notice n/a $ 200.00 5th Written Water Waste Notice n/a $ 500.00 Subsequent Water Waste Notice n/a Disconnection K:\WP\DEV_SERV\Engineering Fees\Annual Fee Update\Public Works Fee Schedule Resolution Attachment.xls Exhibit H Agency City of Lodi (Existing) Utilizes Fines? Yes 1st Offense 2nd Offense Written 3rd Offense $35 4th Offense 5th+ Offense $150 Warning $75 City of Lodi (Proposed) Yes Warning $35 $75 $200 $500 Service shut off (6th) City of Lodi (Alternative) Yes Warning $50 $100 $250 $500 Service shut off (6th) City of Stockton (Cal Water) Yes Warning $50 $100 Flow restrictor Discontinue service City of Manteca Yes Warning $50 $250 $250 $250 City of Galt (Stage 1-3) Yes Warning $25 $50 $100 Water meter and/or $100. Flow restrictor + $100 on additional offenses City of Galt (Stage 4) Yes Warning $100 $200 Water meter and/or $200 Flow restrictor + $200 City of Tracy Yes Warning $100 $200 $500 $500 City of Modesto Yes Warning $150 $250 $500 $500 City of Ceres Yes Warning $20 $100 $250 $500 Elk Grove Water District Yes Warning Warning $200 $500 + flow restrictor $500 + service shut off