HomeMy WebLinkAboutAgenda Report - November 18, 2015 C-13TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-13
AGENDA TITLE: Adopt Resolution Setting Off -Season Rate for Lodi Lake Park Running Events
MEETING DATE: November 18, 2015
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION: Adopt resolution setting off-season rate for Lodi Lake Park running
events.
BACKGROUND INFORMATION: At the request of City Council members and fun run/race organizers
to reduce expenses for a Lodi Lake Park rental, Parks, Recreation
and Cultural Services staff developed a proposed rental rate for "off-
season" runs that would provide a financial incentive for organizers to conduct whole -park races during
late fall and winter, when conflicts on other park users are minimized.
The Recreation Commission considered the proposal at its October 6, 2015, meeting and unanimously
voted to support an off-season (November 1 through February 28 or 29) rate following comment from the
public. Rather than pay the approved whole -park rate of $1,250 for a race/run, the price would be
reduced to $800, plus $1 for every participant over 200. This addresses race organizers' concerns about
low turnout due to poor weather, but also shares the benefits between the race and PRCS with a large
turnout. The Recreation Commission also unanimously supported the following conditions on a reduced
rate rental:
• The fun run/race must be conducted by a nonprofit based within the city limits for local public
benefit.
• The event must be completed by 11 a.m., with the park reopening for other users.
• If it is a new event, it may require Division of Boating and Waterways approval once the new
boat ramp and parking facility are constructed.
Whole -park events held in spring, summer and early fall have an adverse impact on our large number of
daily park users, picnic area rental customers, the Headwaters' operation of the boat house, and vehicle
entrance fees. As a special revenue fund, PRCS depends heavily on user fees to reinvest in park
infrastructure, but continues to delay needed maintenance and repairs. At Lodi Lake Park alone the past
two years, PRCS has spent:
• $55,000 to repair the east end of the lake shore to combat erosion.
• Tens of thousands of dollars on emergency tree work.
• Thousands of dollars on emergency work in the Nature Area because of water pouring in
through an abandoned irrigation line, a repair that will costs thousands of dollars more.
• $13,000 to repair the wading pool at the beach this spring because its 15 -year-old plaster
surface was failing.
• $4,700 last winter to repair a portion of the south restroom roof; and we are making more
repairs this week on another section.
• Thousands of dollars more on general repairs to water lines, picnic shelter, paved areas, etc.
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APPROVED: �%,1AS Walk
�'-►-n Sch ■- •r, City Manager
Adopt Resolution Setting Off -Season Rate for Lodi Lake Park Running Events
November 18, 2015
Page 2
FISCAL IMPACT: Negligible.
FUNDING AVAILABLE Not applicable.
1SAI i
Jeff Hood I I`
Parks, Recreatio • Cultural . ervices Director
JH:tI
cc: City Attorney
RESOLUTION NO. 2015-207
A RESOLUTION OF THE LODI CITY
COUNCIL ADOPTING OFF-SEASON
RATE FOR LODI LAKE PARK
RUNNING EVENTS
WHEREAS, at the request of City Council members and fun run/race organizers
to reduce expenses for a Lodi Lake Park rental, Parks, Recreation, and Cultural
Services staff developed a proposed rental rate for off-season runs that would provide a
financial incentive for organizers to conduct whole -park races during late fall and winter,
when conflicts with other park users are minimized; and
WHEREAS, the off-season period shall be defined as November through
February; and
WHEREAS, the proposed fees, which received unanimous
Recreation Commission support, were crafted through a combination of staff
recommendations, public comment and Commission debate.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the revised fees for fun run/races at Lodi Lake as shown below:
Off Season (November -February) Nonprofit Fun Run Rental Rate:
$800
Fun run/race conducted by a nonprofit organization based within the
city limits for local public benefit up to 199 participants
$1 per person Over 200 participants
New events may require Division of Boating and Waterways approval once the new boat
ramp and parking facility are constructed.
BE IT FURTHER RESOLVED by the Lodi City Council that the above -referenced
fees shall take effect upon adoption of this Resolution.
Dated: November 18, 2015
hereby certify that Resolution No. 2015-207 was passed and adopted by the
City Council of the City of Lodi in a special meeting held November 18, 2015, by the
following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
----Th &TAA,Visti4
NNIFER . FERRAIOLO
City Clerk
2015-207